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Home My WebLink About1984-10-23; City Council; 7921; Lease Space for La Costa Branch Libraryn CITN JF CARLSBAD -- AGENDA SILL TITLE': DEPT. HD.7 MTG.-1 22 3/84 PROPOSAL FROM LIBRARY BOARD OF CITY ATTY DEPT. CM TRUSTEES TO TEASE ADDITIONAL SPACE FOR THE LA COSTA BRANCH LIBRARY CITY MQR._..— RECOMMENDED ACTION: Review proposal from Library Board. ITEM EXrPLANATION: Councilmember Xulchin asked that this item be placed on the agenda for Council discussion. October 4, 1984 TO: MAYOR AND CITY COUNCIL FROM: City Manager LA COSTA LIBRARY The Library Board will propose that the City lease an additional 1,459 sq. ft. adjacent to the La Costa Branch Library. Cost would be $16,000 yearly for rent and utilities and about $7,500 move -in cost. No additional staff is needed. The City's right of first refusal expires December 6, 1984. The library could have free use of premises prior to February 1, 1985. This issue will be on Council agenda in November/December along with a budget update and add -back requests from other City departments. The purpose of this memo is to alert the Council to this request so that you may speak to Library Board members and visit the La Costa Brame'% . FRANK ALESHIRE FA:b Attachment 2 I ko OCTOBER 1, 1984 1W TO: CITY MANAGER 40Ati',V, K ,, -, •; �n �.. 1984 FROM: Library Director City of LA COSTA BRANCH LIBRARY N CARl.SBAD ; Carlsbad, CA Recommendation Expand the La Costa Branch Library by leasing the adjacent 1459 square feet to provide additional space for library materials, users, and program and meeting space. Discussion At its December 6, 1983 meeting, the City Council approved a resolution authorizing the mayor to execute a lease agreement for a Branch Library in Plaza de la Costa Shopping Center. Included in that lease is a provision of Right of First Refusal to lease the space adjacent to the Branch Library. This Right is for a period of one year from the date of lease execution, which was December 6, 1983. i The Right of First Refusal in the lease was requested to allow the library to expand into the adjacent } space if use of the Branch Library warranted such # action. During its first six months of operation the Branch has experienced substantial use. The level of use has been maintained and shows signs of increasing in volume. (See Appendix A) Space for library programs; e.g., story hours and public meeting space are critical needs. I , Substantial use of the library and the imminent expiration of the Right of First Refusal are the major reasons for seeking action now. The shopping center has experienced a significant improvement in leasing space over the past six months. It is likely that the space adjacent to the library will be leased by someone else during the next year. This would prevent any expansion of the Branch, possibly for several years. Once the Right of First Refusal expires, 13 City Manager Page 2 October 1, 1984 the city may lose its opportunity and its bargaining power to obtain the space. Fiscal Impact The C. W. Clark proposal(see Appendix B1 provides for a four-year lease. Total cost will be $61,278.00 with rent commencing on February 1, 1985. A move -in prior to February 1, 1985 would be at no rental cost to the city. The lease will not require a triple net charge, which is currently $.15 per square foot. The proposal also provides for a $6.00 per square foot improvement allowance. This will provide $8,754.00 which based upon estimates, will cover the entire cost of remodeling the space for library use. At the stated rates, the gross per square foot cost over the four-year period is $.875. If one deducts the improvement allowance cost, $8,754.00 and two months free rent, $2,334.00, the net cost per square foot becomes $.72 over the four-year term of the lease. Furniture for the program/meeting room space will be purchased with Friends of the Library funds. The estimated cost for that expenditure is $2,500.00. Additional book shelving will cost approximately $5,000.00. Utility costs will be approximately $160.00 per month, $1,926.00 annually. Expansion of the Branch will not require additional staff. i t City Manager Page 3 October 1, 2984" f TOTAL COST - FIRST YEAR Rent - 2/l/85-6/30/85 $ 5,836.00 Library Book Shelving 5,000.00 Utilities 800.00 TOTAL COST - FULL YEAR Rent - 7/1/85-6/30/86 $14,006.00 Utilities 1,926.00 k $15,932.00 1 I Alternatives Postpone expansion to a 1-?ter date. This may make expansion impossible because available space may be rented to other parties. Firm up plans for construction of Branch Library and ! construct facility to replace existing leased space within the next four years. Proposed site in Alga Norte Park may not be available and existing main library needs to be expanded. F Make no effort to expand the space for the Branch Library. Increasing use and growing population require that space needs be addressed. 0 Concurrence The Librar Board supports this recommendation. i s 3 } CLIFF Rn . LANGE r 4 CEL:pab c: Library Board Attachments {i ' CARLSBAD C I TY LIBRARY APPENDIX A LA COSTA BRANCH / BOOKMOBILE SIX MONTHS COMPARISON t984 1983 Increase Branch Bookmobile (Decrease) CIRCULATION (including video tapes) 5,404 2,263 3,141 March April 5,163 2,470 2,693 May 5,319 2,636 2,683 2,949 June 5,104 5,428 2,155 2,512 21916 July August 6,066 2,414 3,652 Totals 32,484 14,450 18,034 VIDEO TAPE CIRCULATION 104 �: N/A iO4 March April 79 N/A 79 May 101 N/A 101 June 129 157 N/A N/A 129 157 July August 243 N/A 2. 4� Totals �t3 N/A 13 Did not circulate video tapes from Bookmobile REFERENCE 104 295 ( 191 ) March April 420 292 191 28 ? May 312 363 ( 51 ) ( 80 ) June 230 321 310 391 ( 70 ) July August 405 Totals •1,792 2,009 ( 217 ). STORYHOUR ATTENDANCE 527 285 242 March ! April 376 295 142 76 May 345 50 June 282 219 260 200 22 19 July August 371 257 114 Totals 2,120 1,497 623 j LIBRARY USERS 3,435 1,034 2,401 March April 3,3b7 1,075 2,292 21001 May 3,103 2,732 1,102 1,078 1,654 June ` July 2,752 995 1,751 August 3,209 1,007 2.202 Totals 16 5� 6,291 12,307 10 I OUT OF TOWN USAGE - NU-,-,EP, OF iTE .- C 1 RCULATED (1984) March April May June my a� Totals Cardiff 50 - 3 14 43 Central San Diego 6 4 "1 11 _8 1 Coastal -La Jolla -- 13 '" 23 1 12 20 13 1 82 Del Mar Encinitas 359 290 373 374 412 516 2,324 Escondido "" 1 2 2 __ __ 2 Fallbrook -" 204 132 199 207 128 209 1,056 Leucadia 13 4 8 5 12 San Dieguito 28 58 56 30 ig 68 251 San Marcos � 7 30 Solana Beach 23 1 0Vista 26 15 21 '997 100 Totals b—F 557 If 1-0 7T�i 5�+ 4,274 `* Totals are included in Branch circulation figures. Out of 13.1%. town usage at the Branch for six full months of operation averages QWC1ark,1i.C. COMMERCIAL REAL ESTATE SERVICES Septem;)er 24, 1984 1. Mr. Clifford Lange Director of Library City of Carlsbad 1250 Elm Avenue Carlsbad, CA 92008 RE: Library Expansion Plaza de la Costa Dear Cliff: APPENDIX B 3211 HOLIDAY COURT, SUITE 200 LA JOLLA, CA 92037 (619) 452-1511, 292-9933 Pursuant• to our discussions, Mr. Bryant (Landlord) has agreed to your proposal to enter into a lease on the expansion space available to the Carlsbad Library in subject center at these terms: SPACE: 7750 L SIZE: 1,459 square feet RENT: Year 1 $ .80 per sq. ft. per month Year 2 .80 per sq. ft. per month Year 3 .90 per sq. ft. per month Year 4 1.00 per sq. ft. per month RENT COMMENCEMENT: ' February 1, 1985 TENANT IMPROVEMENT ALLOWANCE: $6 per square foot OTHER: All other terms and conditions to remain the same as per existing lease agreement. Cliff, getting the owner to agree to this took considerable effort because of the success we have had thus far. I hope you can get the council to accept it as I do not want to go back to him again. He feels he has agreed to what you are asking. Good luck to you. If I can be of further assistance, please let me know. Best regards, C. W. CLARK, INC. COMME CIAL BROKERAGE DIVISION 'l E. Charles Havlik Retail Properties Group ECH/slg cc: David Bryant A9% 1;QWC1ar,lnc. u1FRCIAL REAL ESTATE SERVICES August 21, 1984 Mr. Clifford Large Director of Library City of Carlsbad 1250 Elm, Avenue Carlsbad, CA 92008 RE: Library Expansion Plaza de la Costa Dear Cliff: 3211 HOLIDAY COURT, SUITE 200 LA JOLLA. CA 92037 (619) 452-1511, 292-9933 Pursuant to my discussions with Mr. Bryant (Landlord) the following represents a proposal to enter into a lease on the expansion space available to the Carlsbad Library in subject center: SPACE: 7750 L SIZE: 1,459 square feet RENT: Year 1 $ .90 per sq. ft. per month Year 2 .90 per sq. ft. per month Year 3 1.00 per sq. ft. per month Year 4 1.10 per sq. ft. per month RENT COMMENCEMENT: February 1, 1985 TENANT IMPROVEMENT - ALLOWANCE: $5 per square foot OTHER: All other terms and conditions to remain the same as per existing lease agreement. Cliff, the change reflects writing a non -triple net lease as we discussed. I feel this is a very favorable transaction of which the City of Carlsbad should take advantage at this particular time. Hopefully, as we discussed, you may be able to pursuade a special council meeting to act upon this act the earliest opportunity. Should you have any questions, please do not hesitate to call. Best regards, C. W. CLARK, INC. COMMERCIAL BROKERAGE DIVISION L E. Charles Havlik Retail Properties Group ECH/slg t .49% ,"oh QW.Clarkinc', COAMMERCAL REAL. ESTATE SERVICES August 15, 1984 Mr. Clifford Lange Director of Library City of Carlsbad 1230 Elm Avenue Carlsbad, CA 92008 RE: Library Expansion Plaza de la Costa Dear Cliff: 3211 HOLIDAY COURT, SUITE 200 LA JOLLA, CA 92037 (619) 452-1511. 292.9933 Pursuant to my discussions with Mr. Bryant (Landlord) the following represents a proposal to enter into a lease on the expansion space available to the Carlsbad Library in subject center: SPACE: 7750 L SIZE.. 11459 square feet RENT: Yea- 1 $ .80 per sq. ft. per month= NNN Year 2 .80 per sq* ft* per month NNN Year 3 .90 per sq. ft. per month NNN Year 4 1.00 per sq. ft. per month NNN RENT COMMENCEMENT: February 1, 1985 TENANT IMPROVEMENT ALLOWANCE: $5 per square foot OTHER: `All other terms and conditions to remain the same as per existing lease agreement. Cliff, I feel this is a very favorable transaction of which the City of Carlsbad should take advantage at this particular time. Hopefully, as we discussed, you may be able to pursuade a special council meeting to act upon this act the earliest opportunity. Should you have any questions, please do not hesitate to call. Best regards, C. W. CLARK, INC. COMMERCIAL BROKERAGE DIVISION i ,3 �-% E. Charles Havllk Retail Properties Group ECH/slg n.�M..�.�.,.rti. )o