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HomeMy WebLinkAbout1984-11-06; City Council; 7933; Software maintenance contract4. I a w > Q a= e e CT 2 a i 0 2 3 0 0 0 5 CITWF CARLSBAD - AGENDVILL i DEPT. Ht AB# 7933 TITLE: MTG. 11-6-84 SOFTWARE MAINTENANCE CONTRACT CITY ATT DEPT. FIN CITY MG RECOMMENDED ACTION: Adopt Resolution No. 7793 authorizing the Mayor to execute a Software Maintenance Agreement with George Tamas and Associates. ITEM EXPLANATION The 1984-85 budget includes funds for a maintenance agreement on the City's accounting and payroll software provided by George Tamas and Associates, Th accounting software system was installed during late 1983-84 and the payroll system is currently undergoing installation. The maintenance agreement prov the City with the assistance of the Tamas & Associates staff both here and f their office to make changes or improvements or to help staff fix problems encountered in day to day processing of work, Tamas and Associates is a sole source for this service since they are the providers of the software packages. FISCAL IMPACT Funds for this contract are included in the Data Processing and Finance budgets. The cost of this contract will be $1,500 per month ($18,000) for fiscal year 1984-85 and approximately one half that amount in future years. EXHIBITS 1. Resolution No.7793 authorizing the Mayor to execute a software maintenance agreement with Tamas and Associates. ,F * 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 RESOLUTION NO. 7793 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD AUTHORIZING THE MAYOR TO EXECUTE A SOFTWARE MAINTENANCE AGREEMENT WITH GEORGE TAMAS AND ASSOCIATES TO PROVIDE SUPPORT OF THE CITY'S ACCOUNTING AND PAYROLL SYSTEMS. WHEREAS, the City has acquired software systems from George Tamas an( Associates which provide the City's accounting and payroll services; and WHEREAS, from time to time these systems require modification or imp] or the City staff requires assistance in solving software related problei WHEREAS, George Tamas and Associates can provide assistance to the C maintain the efficiency of the above software systems; and WHEREAS, the City's 1984-85 operating budget includes funds for this agreement. NOW, THERFORE, BE IT RESOLVED by the City Council of the City of Car that the Mayor is hereby authorized to execute the attached maintenance: agreement with George Tamas and Associates, Exhibit A, covering the peri 1, 1984 to 3une 30, 1985. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Counci City of Carlsbad, California, held on the 6th day of November , 19 the following vote, to wit: I AYES: Council -rs Casler, Lewis, Kulchin, Chick arid Prescott NOES: None ABSENT: Wne 7t1#1 MARY H. ASLER, Mayor ATTEST: ALE%uTdRhJ (SEAL) e EXHIBIT A v a' SOFTWARE MINTWANE AGREEMENT VENDOR will provide CITY with data processing services for the maintenance and enhancement of software specified in Sect ion 8 of Software Purchase Agreement, subject to the following terms and conditions: 1. ONSET: This contract will go into effect upon implementation of first application, as defined in Section 25. 2. DURATION: This contract will cover the period 07-01-84 to 06-30-85, at which time it will be subject to renewal at the then prevailing rates. 3. SERVICES PROVIDED: VENDOR will provide professional services pertaining to the application software specified above. These services will include, but not necessarily be limited to the following: consultation, programming, documentation, training, error diagnostics, and related data processing services. 4. CHARGES: VENDOR will provide the above services in two types of coverage which will be charged as follows: A. REMOTE PHONE SUPPORT: To provide error diagnostics and corrective programming as needed. There will be no limit to the number of calls accepted. 8. ON-SITE SUPPORT: To provide scheduled on-site visitation by VENDOR, primarily for enhancement programming and consultation, but also for certain corrective programming when such programming requires on-site activity. VENDOR will provide 20 hours per month of such support, to be scheduled weekly by mutual agreement. The charge for this service will be $700 per month. The charge for this service will be $800 per month. The total monthly amount of $1,500 will be billed on the first day of the month following the service period, and is due within 15 days of that date. 5. STANDARD WORK WEEK: The above services will be provided during Monday thru Friday, 8 AM to 5 PM, excluding holidays. 6. TIME DOCUMENTATION: Supporting documentation of item 48 will be provided monthly with VENDOR invoice. 7. EXCESS/ADDITIONAL SUPPORT: Programming support in excess of the time limitation specified in Section 48 may be subject, at VENDOR'S discretion, to an hourly charge of $50 per hour. supplementary support either on an hourly basis as indicated herein, or on fixed cost basis for project identified and agreed to in advance. CITY may choose to request occasional 8. UNDERCOVERAGE: If VENDOR fails to provide the number of hours of service specified in Section 48, the difference between the time guaranteed and the time provided may be added to the next month's coverage. credits" may not be applied beyond 60 days from the date of presentation of the Time Documentation specified in Section 6. Such "time Tamas & Associates, Inc. k/. L Mayor - C&ty of Carlsbad