HomeMy WebLinkAbout1984-11-06; City Council; 7934; Destroy files requestP
0 a p. e .U
REQUEST FOR AUTHORITY TO DESTROY B#S TITLC
FILES ITG, 11/6/84
PER EPT.
DEPT. HD..+
CITY MGR.~
CITY ATW-@k
ITEM EXPLANATION:
The Personnel Department of the city requests authority to
destroy application and employment eligibility lists dated
prior to October 1, 1982.
The Personnel Department as a result of recruiting accumulates
three to four thousand applications per year. These are filed and stored by year and position. Maintaining these
unnecessary records is uneconomical. In order to destroy
these records the Personnel Department needs City Council
approval and the written consent of the City Attorney.
action is required by State of California Government Code,
Section 34090 as well as Title 29, Chapter 14, Code of Federal
Regulations, Section 1602.3, Local Government Rwordkeeping.
This request coincides with the practices of other cities and the county.
This
FISCAL IMPACT:
Fiscal impact is negligible in that files are usually burned
by city firefighters at Station No. 1. The reduction of
file space requirements provides some cost savings.
EXHIBIT:
1.
2. Resolution No. 779"J, authorizing the destruction of
City Attorney memorandum to the Personnel Director.
files.
October 3, 1984
TO. : PERSONNEL DIRECTOR
FROM: City Attorney
CONSENT TO DESTROY OBSOLETE EMPLOYMENT APPLICATIONS AND
ELIGIBILITY LISTS
The City Attorney consents to the destruction of employment
applications and employment lists held by the Personnel
Department and.dated prior to October 1, 1982.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
c
RESOLUTION NO. 7794
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA AUTHORIZING
THE DESTRUCTION OF FILES.
WHEREAS, the maintenance of accumulated absolete employment
ipplications and eligibility lists is uneconomical; and
WHEREAS, once expired these applications and lists cannot
>e used; and
WHEREAS, all employment applications and eligibility lists
?reduced prior to October 1, 1982, are of no further use; and
WHEREAS, this authorization is in compliance with the State
2f California Government Code, Section 34090 and Title 29, Chapter14,
:ode of Federal Regulations, Section 1602.3, Local Government
Recordkeeping ;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
3f Carlsbad, as follows:
1. That the above recitations are true and correct.
2. That the Personnel Department has authority to move from
its files all employment applications and employment eligibility
lists dated earlier than October 1, 1982 for the purpose of
lestroying them.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the
Sty Council of the City of Carlsbad, California, on the 6th da
Df r?memkr , 1984, by the following vote, to wit:
AYES: Council Merrs3ers Casler, es, Kulchh, Chick and Presmtt
NOES: None
ABSENT: None
ATTEST:
%dL ASLER, Mayor
3