HomeMy WebLinkAbout1984-11-13; City Council; 7621-2; AUTHORITY TO ADVERTISE FOR BIDS FOR TELEPHONE SYSTEM4
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ClTWF CARLSBAD - AGENDWILL
AUTHORITY TO ADVERTISE DEPT. HC AB# 7621-2 TITLE:
CITY ATT FOR BIDS FOR TELEPHONE
SYSTEM MTG. 1 1-1 3-84
DEPT. cs CITY MGl
RECOMMENDED ACTION:
Adopt Resolution No. m, approving specifications, and authorizing the City Clerk to advertise for bids to furnish, install, and maintain a complet
telephone system.
ITEM EXPLANATION
On 3uly 24, 1984, Council accepted the report from Communication Resources
Company on the City’s telephone system.
second phase of the contract which is competitive bidding.
Specifications for the provision of telephone services to all City facilitie have been prepared and reviewed by the Central Services Director. recommended that the City advertise for bids for a complete telephone systen
FISCAL IMPACT
The fiscal impact of installing a new telephone system will be known after t
are received and analyzed.
furnished to Council.
EXHIBITS
1. Resolution No. yr& /
2.
At that time, Council authorized th
It is
At that time, full cost information will be
Specifications are on file in the City Clerk’s Office.
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7821 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING SPECIFICATIONS, AND AUTHORIZING
THE CITY CLERK TO ADVERTISE FOR BIDS TO FURNISH, INSTALL
AND MAINTAIN COMPLETE TELEPHONE SERVICES.
WHEREAS, the City Council of the City of Carlsbad, California, has
determined that it is necessary and in the public interest to replace tl
existing telephone system; and
WHEREAS, specifications to furnish, install, and maintain complete t
services have been prepared and are on file in the City Clerk's Office (
City of Carlsbad and are incorporated by reference herein;
NOW, THEREFORE, RE IT RESOLVED by the City Council of the City of Ct
as follows:
1. That the above recitations are true and correct.
2. The specifications as presented are hereby approved.
3. The City Clerk of the City of Carlsbad is hereby authorized anc
directed to proceed to publish, in accordance with law, notice inviting
furnish, install, and maintain complete telephone services in accordance
the specifications hereinabove referred to.
i i PASSED, APPROVED AND ADOPTED at a regular meeting of the City Counci
I City of Carlsbad on the 13th day of November , 1984, by the f 1
' vote, to wit:
AYES: Council Mmbers Casler, Lewis, Kulchin, Chick and Prescott
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ATTEST: I
iMAu<iiiy*>
1
(SEAL)
? c v c) ~~U;JEZ~I FOR PR QSALS TO
FUaNISt-1, INSTALL, AND MAINTAIN
COMPLETE TELEPHONE SERVICES
FOR
CITY OF CARLWAD
6280 ELM AVENUE
CAWLSBAD, CALIFORNIA
e! PREPARED BY
COMMUNICATION RESOURCES Cob
17155 NEWHOPE STREET
FOUNTAIN VALLEY, CALIFORI
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CONTENTS
PAG I
NOTICE INVITING BIDS.................................... 1-1
INSTRUCTIONS TO BIDDERS................................. 1-9
GENERAL TERMS AND CONDITIONS............................ 1-5
BID SPECIFICATIONS...................................... 1-1
EXHIBIT ''A" FACILITY LOCATION........................... 1-3
EXHIBIT I'B" BLOCK DIAGRAM............................... 1-1
EXHIBIT "C" FIRE DEPARTMENT PAGING...................... 1-2
BID FORMS............................................... 1-11
AGREEMENT FORM.......................................... 1-2
GUARANTEE.....,......................................... 1-1
r I e
CITY OF CARLSBAD
NOTICE INVITING BIDS
(I)
NOTICE IS HEREBY GIVEN that the City of Carlsbad, acting by and through its Governing Board, hereinafter referred to as the City,
will receive up to, but no later than 2:OO o'clock P.M. of the 17th day of December, 1984, sealed bids for the award of a contract to
Furnish, Install, and Maintain a Complete Telephone System.
All bids shall be made on a bid form furnished by the City. Bids shall be received in the office of the Director of Purchasing of
the City of Carlsbad, 1200 Elm Avenue, Carlsbad, California and
shall be opened and publicly read aloud at the above stated time and place.
Each bid must conform and be responsive to the contract documents, copies of which are now on file and may be obtained in the office
of the Director of Purchasing at the above address.
Each bid shall be accompanied by the security referred to in the
contract documents and the list of proposed subcontractors.
No bidder may withdraw his bid for a period of sixty (60) days after the date set for the opening of bids.
The City reserves the right to reject any and all bids or to waive
irregularities in any bid.
November 8, 1984 Date :
ALETHA L. M-Z, city clerk,!
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INSTRUCTIONS TO BIDDERS w
DEFINITIONS - The following meanings are attached to the following defined words when used in these specifications and the contract:
The word "City" is used in place of the City of Carlsbad. The word "Bidder", "Vendor", "Contractor" or "Supplier" is used in place of
the person, firm, or corporation submitting a bid on these
specifications or any part thereof.
1. FILING DATE: All bids must be filed with the Director of Purchasing of the City of Carlsbad, on or before 2:OO P.M.,
December 17, 1984 at the City, on forms furnished by the City.
2. PREPARATION OF BID FORM: The City invites bids on the form
attached to be submitted at the time and place stated in the
Notice Inviting Bids. The Bidder shall submit two (2) copies
of the bid proposal and any related information in a sealed
envelope marked as stated in the Notice Inviting Bids to:
Purchasing Director - Ruth Fletcher City of Carlsbad
1200 Elm Avenue Carlsbad, California 92008
All blanks in the bid form must be appropriately filled in, Wall prices on page one must be stated in both words and
figures. It is the sole responsibility of the bidder to see that their bid is submitted in proper time, Any bid received
after 'the scheduled closing time for receipt of bids will be returned to the bidder unopened.
3. ERRORS AND OMISSIONS: The City shall not be responsible for any error or omission in the bid proposal. Failure to provide
answers to any item(s) may subject the bid proposal to rejec-
tion.
4. BID SECURITY: Each bid shall be accompanied by a certified or
cashier's check payable to the City, or a satisfactory bid
bond in favor of the City executed by the bidder as prin-
cipal and a satisfactory surety company as surety, in an
amount not less than ten percent (10%) of the maximum purchase
price. The check or bid bond shall be given as a guarantee
that the bidder shall execute the contract, if it be awarded
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to them, in conformity with the contract documents and shall provide the surety bond or bonds as specified within ten (10)
days after notification of the award of the contract to the
bidder. Said security shall be forfeited to the City
should the bidder to whom the contract is awarded fail to
execute the Agreement and provide said bonds within ten (10)
calendar days of award.
5. SIGNATURE: The bid must be signed in the name of the bidder and must bear the signature in longhand of the person or
persons duly authorized to sign the bid.
6. MODIFICATIONS: Changes in or additions to the bid form, re-
capitulations of the work bid upon, alternative proposals, or
any other modification of the bid form which is not specifi-
cally called for in the contract documents may result in the City's rejection of the bid as not being responsive to the invitation to bid. No oral, telegraphic or telephonic
modification of any bid submitted will be considered.
7. ERASURES: The bid submitted must not contain any erasures, interlineation, or other corrections unless each such correc-
tion is suitably authenticated by affixing in the margin imme- diately opposite the correction the signature or signatures of
the person or persons signing the bid.
8. EXAMINATION OF SITE AND CONTRACT DOCUMENTS: Each bi'dder shall visit the site of the proposed work and fully acquaint himself with.the conditions relating to the project so that he may
fully understand the facilities, difficulties, and restric-
tions attending the execution of the work under the contract.
Bidders shall thoroughly examine and be familiar with the drawings and specifications. The failure or omission of any bidder to receive or examine any contract documents, form, in-
strument, addendum, or other document or to visit the sites
and acquaint himself with conditions there existing shall not relieve any bidder from obligation with respect to his bid or
to the contract. The submission of a bid shall be taken as prima facie evidence of compliance with this section.
9. BIDDERS CONFERENCE: A mandatory bidders conference will be
held on November 26, 1984 at 1O:OO A.M., at the City Hall,
for the purpose of acquainting all prospective bidders with
the bid documents. It is mandatory that all prospective
bidders attend this conference.
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On November 26, 1984, at 1:00 P.M. a mandatory site review and facilities tour will be conducted to acquaint bidders wit1
the facilities and system layout. Bidders should meet in the
City Hall. Bidders should be prepared to review facilities a:
well as outside plant cable.
10. WITHDRAWAL OF BIDS: Any bidder may withdraw his bid eithei personally, by written request, or by telegraphic request con-
firmed in the manner specified above at any time prior to tht scheduled closing time for receipt of bids. No bidder ma;
withdraw his bid after the time set for the opening. Bid:
must be held good for sixty (60) days from bid closing.
11. AGREEMENTS AND BONDS: The successful bidder, as Contractor will be required to provide and furnish, prior to execution o
an Agreement, a Payment Bond in the amount of one hundred per.
cent (100%) of the amount of the purchase price and a Perfor.
mance Bond shall be provided in the amount of one hundred per.
cent (100%) of the purchase price.
12. CALCULATIOY OF BONDS: All required bonds shall be calculate(
on the maximum total cash purchase price.
13. INTERPRETATION OF PLANS AND DOCUMENTS: If any person is i doubt as to the true meaning of: any part of the plans, speci
fications, or other contract documents, or finds discrepancie
in or omission from the drawings and specifications, he ma
request an interpretation or correction thereof. The perso submitting the request shall be responsible for its promp
delivery. Any interpretation or correction of the contrac documents will be made only by addendum duly issued and cop
of such addendum will be mailed or delivered to each perso
receiving a set of the contract documents. No oral interpre
tation of any provision in the contract documents will be mad
to any bidder.
14. REQUESTS FOR INFORMATION: Any questions relative to the bi
should be directed to Sandee Paxton, Communication Resource
Company, telephone nuqber (714) 546-2771. The City will rep1
in writing to all bidders.
15. BIDDERS INTERESTED IN MORE THAN ONE BID: No person, firm 0 corporation shall be allowed to make, or file, or be interes
ted in more than one bid for the same work. A person, firm or corporation that has submitted a sub-proposal to a bidder
or that has quoted prices of materials to a bidder, is no
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thereby disqualified from submitting a sub-proposal or quoti prices to other bidders or making a prime proposal.
16. EVALUATION: The City specifically reserves the right
evaluate, in its absolute discretion, the total bid of ea
vendor so as to select equipment which best serves the nee
of the City, thus insuring that the best interest of the Ci
will be served.
17. AWARD OF CONTRACT: The City of Carlsbad reserves the rig to reject any or all bids, or to waive any irregularities
informalities in any bids or in the bidding. Award of contract, if made by the City Council, will be based upon
total review and analysis of each bid and projected cost
over a ten (10) year period.
In the event completed contracts, agreements, forms and 0th required documents are not received within ten (10) worki
days after a vendor is notified of their selection, the Ci
may require the bidder to forfeit his bid bond and award t
contract to the next lowest bidder or release all bidders.
18. CALCULATION OF SYSTEM COSTS: All bidding system supplie
shall quote system cost for a direct purchase and a seven ye
lease/purchase clearly stating the annual lease rate and bu out options. Other company authorized plans may also
quoted for optional considerations.
All system bidders may also quote, as an optional consider tion only, system costs for other purchase or lease pla
clearly stating all terms and conditions, as may be appr
priate or dictated by their company policies.
All applicable telephone utility company rates and charc
(lines, trunks, access charges, etc.) will be included by t
City in all final cost comparisons and increased by ten pc
cent (10%) annually. Applicable 2rivate supplier charg (i.e., Maintenance) will be increased by guaranteed maximum
stated in bid proposal response.
19. ESCALATION FACTORS: Each bidder shall provide their guar? teed maximum annual escalation for add-on costs and mainte
ance contracts. If none is provided, escalation shall calculated at a rate of one percent (1%) higher than t highest guarantee quote.
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20. EVIDENCE OF RESPONSIBILITY: Upon the request of the City,
bidder whose bid is under consideration for the award of t
contract shall submit promptly to the City satisfacto
evidence showing the bidder's financial resources, his syst
installation experience, and his organization available f the performance of the contract.
21. LISTING SUBCONTRACTORS: Each bidder shall submit a list
the proposed subcontractors on this project as required by t Sub-letting and Sub-contracting Fair Practice Act (Governme
Code Sections 4100 et seq). Forms for this purpose are fu
nished with the contract and shall be made only in accordan with the California Government Code.
22. WORKERS COMPENSATION: In accordance with the provisions I Section 3700 of the Labor Code, Contractor shall secure t
payment of compensation for his employees. Contractor sha
sign and file with the City the Contractor's Certifica
regarding Worker's Compensation prior to performing the wo under this contract. This certificate is part of the b
specifications and included with the bid form.
23. FORFEITURE FOR FAILURE TO EXECUTE CONTRACT: In the event t bidder to whom an award is made fails or refuses to execu
the contract within ten (10) calendar days from the date receiving notification that he is the bidder to whom, the co
tract is awarded, the City may declare the bidder's b deposit or bond forfeited as damages caused by the failure
the'bidder to enter into the contract, and may award the wo
to the next lowest responsible bidder, or may reject all bit and call for new bids.
24. INSTALLATION TIME: The telephone system must be installed this location within one hundred twenty (120) days. TI
Contractor will receive a written "Notice to Proceec establishing the starting date for the project.
25. DELAYS AND EXTENSION OF TIME: If the Contractor is delayed 4
any time in the progress of the work by an act of neglect ( the City, or of its employees, by an act of God or otht
casualty which the Contract could not have reasonably for1
seen: by strikes, boycotts, or like obstructive action I employees or labor organizations which is not due to any ai
or conduct on the part of the Contractor, and over whi(
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contractor has no control, then the time for completion shall
be extended for such reasonable time as the City may approve.
Extensions of time will be approved based on actual effect of
actions on the job, not on simple occurance of action, and
extensions of time shall apply only to that portion of the
work affected by the delay, and shall not apply to other
portions of work not so affected.
No extension of time on account of such delays shall be allowed unless applied for and justified in writing by the
Contractor within ten (10) calendar days of the beginning of any delay and written approval of same is obtained from the
City. Such extensions of time will not be unreasonably withheld.
26. LIQUIDATED DAMAGES: Time is of the essence for completion of
this project. It would be difficult or impractical to deter-
mine actual damages arising from the Contractor's failures to have the specified new telephone systems in all respects in-
stalled and ready for use within one hundred twenty (120) days for the City of Carlsbad as stated in the City's Notice to
Contractor to Proceed. Therefore, if the Contractor fails to have the system in all respects ready for use on said date or
any extension thereof duly authorized by the City in writing,
then the Contractor shall pay to the City the sum of Three
Hundred Dollars ($300) for each and every day after said date
the telephone system is not in all respects ready for use as
liquidated damages which shall be the damage sustained by the
City and amount of liquidated damages may be deducted by the City from monies due Contractor.
27. BID FORM: Bids must be submitted on the enclosed City bid form without qualifications or reservations.
28. INSTALLATION COSTS: All costs of installation required by the
contract documents to be performed by the successful bidder shall be borne by the successful bidder and shall be included
in the amounts set forth in the bid form.
29. THE CONTRACT: The bidder to whom the award is made will be
required to enter into a written contract with the City of
Carlsbad, and obtain all related City licences. This will
also apply to any designated subcontractor's. A copy of the Notice Inviting Bids, the bid response and of these requests
for proposals to furnish, install, and maintain complete
telephone services, will be attached to, and form a part of
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the contract. Any documents proposed for inclusion in the
final contract i .e. : sales or maintenance agreements, should
be included with your response for early review by the City.
All materials or services supplied by the Vendor shall conform
to the applicable requirements of the Carlsbad Municipal code,
and State or Federal Laws, covering Labor and Wages, as well as conforming to the specifications contained herein. In case
of default by the Vendor, the City reserves the right to procure the articles or services from other sources and to
hold the Vendor responsible for any excess cost incurred by
the City thereby. In the event of conflict between these bid
specifications documents and vendor contract, these bid specifications take presidence.
30. TAXES AND INSURANCE: All required taxes and insurance that
may be required shall be included in all bid response quota-
tions. The City -- is not exempt from California state sales
tax. The City is exempted from paying Federal Excise Taxes. These taxes (Federal Excise) are not to be included in the
prices quoted in this transaction.
31. PAYMENTS: The City shall elect either a Direct Purchase, or a Lease Purchase from the selected vendor. The form of payment
will be determined by the City upon completion of the bidding and bid cost analysis as detailed within each bid response.
The City reserves the right to obtain third party funding.
The payment schedule acceptable to the City for a direct
purchise is as follows:
- 25% payable upon acceptable completion of cabling as required.
- Additional 25% payable upon receipt of all equipment and hardware.
- Additional 25% payable at completion of initial installa-
tion and cutover.
- Additional 15% upon acceptance of entire system.
- Final 10% after thirty-five (35) days from acceptance of
entire system.
- No additional charges will be paid for by the City unless expressly included and itemized in this invitation for bid.
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32. FISCAL YEAR FUNDING CLAUSE: If the City elects a lease pu chase, the lease may be terminated by lessee on the last d
of any fiscal year of lessee that is within the term of th
lease upon 30 days prior written notice to lessor of su
termination.
33. CONSULTATION: The successful bidder shall also provide fo at his expense, communication consulting service (one poin
of-contact) to the City commencing with the execution l
purchase, lease, or rental agreements and shall contin
through a period of one hundred twenty (120) days after pr ject completion and acceptance. The purpose of these servic
will be to relieve the City of all consultation, equipme ordering, line ordering, and overall coordination, planni
and staff training of the entire project. The Bidder furth
agrees to represent the City in any disputes between t
City and any third party involved in the provision
telephonic communication services at his own cost for the te
of the lease or for the term of the Maintenance Agreemen
whichever is longer.
34. BID EXCEPTIONS: Any and all exceptions which are taken response to this bid must be clearly stated in your respons
The taking of bid exceptions may result in the disqualific
tion of the bid. Any exceptions taken will be considered a
weighed on relative importance by the City Council.
Allowance of exceptions will be determined by this governi council whose findings shall be final. Any bid exceptions
additional conditions requested after bid closing, which a
not detailed within the bid response, will automatically
denied.
35. PREVAILING LAW: In the event of any conflicts or ambiguiti
between these instructions and state or federal laws, reg
lations or rules, then the latter shall prevail.
36. DISCOUNTS: The City, through their consultant, may provi
data base development normally performed by the supplie
Any resultant discounts should be stated on the appropria
bid form and passed directly to the City. City consulta
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(CRC) provided implementation work will consist of coordin
tion activities and the development of design information the industry standard format, and in accordance with the b
specifications.
These will consist of, as appropriate, an activities schedulc customer data base, customer approved key sheets, marked floc
plans (if available), Telco orders and scheduling, USI training information, and the like, as required. Supplie:
should detail all information and time frames required.
The decision to acquire the specified system through standa. or discounted pricing will be made by the City at the time t the bid award.
37. BID NEGOTIATIONS: A bid response to any specific items L this bid with terms such as "negotiable", "will negotiate", c
similar, will be considered as noncompliance with that spec:
fic item.
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GENERAL TERMS AND CONDITIONS
1. SUBSTITUTED SECURITY: In accordance with Section 4590 of th Government Code, the City will permit the substitution o
securities for any moneys withheld by the City to ensurt performance under the contract. At the request and expense o
the contractor securities equivalent to the amount withhelc
shall be deposited with the City, or with a state 01
federally chartered bank as the escrow agent, who shall pa; such moneys to the contractor upon satisfactory completion o
the contract.
Securities eligible for investment under this section shal
include those listed in Section 16430 or bank or savings an(
loan certificates of deposit.
The Contractor shall be the beneficial owner of any securitie: substituted for moneys withheld and shall receive any interest
thereon.
2. ACCEPTANCE OF COMPLETION: The Council shall accept completior
of the contract and have the Notice of Completion recordec when the entire work shall have been completed to the satis-
faction of the City.
However, the Council may accept completion of the contract anc
have the Notice of Completion recorded when the entire work
shall have been completed to the satisfaction of the City.
If the Contractor fails to correct all such items prior to the
expi.ration of the thirty-five (35) day period immediately following Acceptance of Completion, the City shall withhold
from the final payment an amount equal to twice the esti-
mated cost of the correction of all such items until the last of the items has been corrected. At the end of the thirty- five (35) day period, if there are items remaining to be cor-
rected, the City may request the Contractor in writing tc
make immediate correction of said items; and if the Contractor
fails to make such correction within ten (10) days of the date of the written notice, the City may make the correction and
deduct the costs from the amount withheld therefore.
3. PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE: Contractor
shall take out and maintain during the life of this contract such public liability and property damage insurance as shall
protect him and the City from all claims for property damage
arising from operations under this contract, in amounts as set
forth below.
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Contractor shall require his subcontractors, if any, to taki
out and maintain similar public liability and property damagt
insurance in amounts as hereinafter set forth.
4. FIRE INSURANCE: Contractor shall maintain, and cause to bt
maintained, fire insurance on all work subject to loss 01
damage by fire. Amount of fire insurance shall be sufficieni
to protect against loss or damage in full until work i:
accepted by the City.
5. PROOF OF CARRIAGE OF INSURANCE: Contractor shall not commencc work nor shall he allow any subcontractor to commence wor'
under this contract until he has obtained all required in.
surance and certificates, which have been delivered in dupli.
cate to and approved by the City.
a) Certificates and insurance policies shall include thl
following clause:
"This policy shall not be cancelled or reduced in required
limits of liability or amounts of insurance until notice
has been mailed to the City. Date of cancellation or
reduction may not be less than thirty (30) days after date
of mailing notice."
b) Certificates of insurance shall state in particular those
insured, extent of insurance, location and operation to
which insurance applies, expiration date, and cancellation
and reduction notice.
c) Certificates of insurance shall clearly state that the City is named as an additional insured under the policy
described and that such insurance policy shall be primary
to any insurance or self-insurance maintained by the
City.
6. INSURANCE: As provided in above, Contractor shall take out
maintain and shall require all subcontractors, if any, whethe
primary or secondary, to take out and maintain.
Public Liability Insurance for injuries including accidenta
death, to any one person in an amount not less than $1,000,00
and subject to the same limit for each person on account o
one accident, in an amount not less than $1,000,000. Propert
Damage Insurance in an amount not less than $1,000,000.
Insurance Covering Special Hazards - Following special hazard
shall be covered by rider or riders to above mentioned publi
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liability insurance or property damage insurance policy (
policies of insurance, or by special policies of insurance, amounts as follows:
Automotive and truck where operated in amounts as above,
Material hoist where used in amounts as above.
The number of executed copies of the Agreement, the Perfori ance Bond, and the Labor and Material Bond required is foi
(4)
7. ANTI-DISCRIMINATION: It is the policy of the City that
connection with all work performed under contracts, there wi
be no discrimination against any prospective or acti, employee engaged in work because of race, color ancestr:
national origin, religious creed, sex, age or marital statu
The Contractor agrees to comply with applicable Federal a
California laws including, but not limited to, the Californ
Fair Employment Practice Act, beginning with Labor Code 141
and Labor Code 1735. In addition, the Contractor agrees require like compliance by any subcontractors employed on t
work by him.
8. DESIGNATION OF SUBCONTE4CTORS:
a. In compliance with the subletting and subcontracting Fa Practices Act (Chapter 2, commencing at Section 4100, Divisi
5, Title 1, of the Government Code of the State of Californi and any amendments thereof, each bidder shall set forth belc
(1) the name and the location of the place of business of ea
subcontractor who will perform work or labor or render se
vices to the prime contractor in or about the construction
the work or improvement to be performed under this contract an amount in excess of one-half of one percent of the pri
contractor's total bid, and (2) the portion of the work whi will be done by each subcontractor under this act. The pri
contractor shall list only one subcontractor for each porti
as is defined by the prime contractor in this bid.
b, If a prime contractor fails to specify a subcontractor or if prime contractor specifies more than one subcontractor for t
same portion of work to be performed under the contract
excess of one-half of one percent of the prime contractor
total bid, he shall be deemed to have agreed that he is ful
qualified to perform that portion himself, and that he sh2
perform that portion himself.
c. No prime contractor whose bid is accepted shall (1) subst tute any subcontractor, (2) permit any subcontractor to
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voluntarily assigned or transferred or allow it to be pe
formed by anyone other than the original subcontractor list(
in the original bid, or (3) sublet or subcontract any portic
of the work in excess of one-half of one percent of the prii
contractor's total bid as to which his original bid did nc
designate a subcontractor, except as authorized in the SUI
letting and Subcontracting Fair Practices Act. Subletting c
subcontracting of any portion of the work in excess of on1 half of one percent of the prime contractor's total bid as
which subcontractor was designated in the original bid sha only be permitted to cases of public emergency or necessit
and then only after a finding reduced to writing as pub1 record of the authority awarding this contract, setting for
the facts constituting the emergency or necessity.
9. HOLD HARMLESS CLAUSE: The Contractor agrees to and does her
by indemnify and hold harmless the City of Carlsbad, i
Officers, Agents, and Employees from every claim or dema
made and every liability, loss, damage, or expense of a nature whatsoever, which may be incurred by reason of:
A) Liability for damages for (1) death or bodily injury to
persons, (2) injury to property, (3) design defects or (4
any other loss, damage or expense arising under (l), (2), or (3) above, sustained by the contractor or any person,
firm or corporation employed by the contractor-upon or in connection with the work called for in this agreement
except for liability for damages referred to above which
'resulted from the sole negligence or willful misconduct o
the City of Carlsbad, its Officers, Employees Agents or Independent Contractors who are directly employed by the
City, and
B) Any injury to or death of persons or damage to property,
sustained by any person, firm, or corporation, including
the City, arising out of, or in any way connected with th work covered by this agreement, whether said injury or
damage occurs either on or off City's property, except fo
liability for damages which result from the sole negligen
or willful misconduct of the City, its Officers, Employee
Agents or Independent Contractors who are directly employ
by the City.
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C) The Contractor, at his own expense, cost, and risk, shall
defend any and all actions, suits, or other proceedings
that may be brought or instituted against the City, its
Officers, Agents, or Employees on any such claim, demand, or liability, and shall pay or satisfy any judgement that
may be rendered against the City, its Officers, Agents, o Employees in any action, suits, or other proceedings as a
result thereof.
10. DEFAULT: In case of default by the vendor of any of the con
ditions of this bid or contract resulting from this bid, the vendor agrees that the City may procure the articles or ser-
vices from other sources and may deduct from the unpaid bal-
ance due the vendor, or collect against the bond or surety,
may invoice the vendor for excess costs so paid, and prices
paid by the City shall be considered the prevailing market
price at the time such purchase is made.
* m 1 of 1:
BID SPECIFICATIONS
1.0 SCOPE - The intent of this document is to define require
ments for the provision of two (2) telephone systems to prc
vide complete telephone communication services for the Cil
of Carlsbad. Bidders should submit one (1) bid €or tt
system design as detailed herein.
1.1 FACILITIES LOCATION - Exhibit "A" is a list of all facilil
locations within the City of Carlsbad, including bas:
equipment quantities.
2.0 GENERAL REQUIREMENTS - This specification describes tk complete Processor Controlled digital telephone systems i
be furnished, installed and maintained in its entirety 1
the successful bidder.
2.1 STANDARD PRODUCTS - All sub-systems, components, wirt
cable and accessory hardware shall be essentially standai
products of a recognized manufacturer regularly engaged the production of such equipment and materials. Only nt
equipment and materials shall be supplied by the Bidder.
2.2 TRADES COORDINATION - The Contractor shall be responsib
for proper coordination of his work with that of othc
trades that may be in or on the site, He shall be respo sible for resolving any union jurisdictional disputes whil
may result due to the union status of his work force. TI
Contractor shall coordinate his work with any other of tl
City's contractors, to avoid interference, duplicatil
of work or unfinished gaps between operations. .
2.3 WORKMANSHIP - The Contractor shall be responsible for fu
nishing workers skilled in the type of work involved. A
materials and equipment shall be installed according manufacturer's specification and shall conform to the b
documents.
3.0 PROCESSOR CONTgOLLED DIGITAL SWITCHING SYSTEM - The syst
bid must be in current production and the latest generati
including station equipment. The capacities of the syst supplied and installed shall be as specified herein. A
necessary types and quantities of switching units shall
furnished to meet the operational requirements specified
this document. The system must have the expansion capab
lities as defined in Section 3.1.2 and be equipped
provide all features called for in Section 5 of th
specification.
3.0.1 SYSTEM UPDATES - Bidder must guarantee that software a
programming updates be provided to the City as they a
released by the manufacturer, excluding those which requi
ITEM
Con so 1 e s
DID Trunks
DOD Trunks
Escondido FX Trk.
La Jolla FX Trk.
So. Ca. WATS Lines
Calif. WATS Lines
DID Stations
Tie Lines
(1) EQUIPPED (2)WIRED f (3)C AP.
0 0 2
17 20 40 7 10 20
1 1 3
7 7 10
4 4 6
2 2 5
165 175 200 5 5 10
ITEM I (1)EQUIPPED 1 (2)WIREDi (3)CAP. Con so 1 e s 0 0 2
DID Trunks 6 8 40
DOD Trunks 4 8 20
OPS Lines 2 2 5
DID Stations 45 55 200 Tie Lines 5 5 10
c 1 t
0 0 3 of 1 -[Z]
NOTES:
(1) Equipped shall mean the system, as installed, shal include all equipment and services to provide th
quantities specified.
(2) Wired shall mean the system, as installed has th(
capability and capacity to accept the additiona
cards, etc. to provide the quantities specified with. out major additions or expansions such as cabinets ant
the like.
(3) Capacity shall mean the minimum expansion capabilit
of system through the addition of cabinets and thl
like, as necessary without a complete system change.
3.1.3 TRAFFIC CAPABILITY - A minimum CCS rating of 6.5 per lint
must be provided within the system at a P.01 grade-of-ser-
vice,
~~
3.2.1 SPACE REQUIREMENTS - The Contractor shall indicate the phy-
sical dimensions of each of his offerings on the bid forn along with any special room or wall space requirements foi
support equipment and serv icing .
3.2.2 POWER REQUIREMENTS - System commercial power requirements
for each switch, key equipment, etc., must be indicated or the bid form so that adequate power provision will be made
at those locations called for by the bidder hereunder,
This must include surge protection.
3.2.3 ENVIRONMENTAL REQUIREMENTS - Both intermittent and contin-
uous operating temperature ranges, allowable humidity limits, and all other requirements for the switch must be
detailed on the bid form so that assurance is made that these requirements are acceptable. The City will not
provide environmental services beyond those called for bi
the bidder hereunder.
4.0 CONSOLES - Both systems will initially be provided without attendant consoles. However, any loop limitation for the
consoles should be stated in the bid response.
4.2 CAPACITY - Any consoles added at a later date must be capable of accessing all trunks, tie lines and OPS lines
within the system.
4.3 STATION STATUS - Any consoles added at a later date shall
be equipped with a visual read out indicating individual
4 of 13 e 0
station, trunk, tie line and OPS line status with identification of individual trunk calls.
5.0 FEATURES - System and station features shall be provided as
specified herein:
SYSTEM I - (CITY HALL)
5.1 ESSENTIAL FEATURES - The required essential features are
shown be low.
SYSTEM FEATURES
Customer Administration Capability (Provide separate cost for console on bid form where indicated)
Direct Inward Dialing (DID) 165 lines 17 trunks
Direct Outward Dialing (DOD) 7 trunks
DTMF Dialing
Eight Digit Toll Code Restriction Least Cost Routing (w/provision for dial-up OCC including
50 security codes) 7 trunk groups
Music on Hold
Remote System Maintenance/Diagnostics Station Class-of-Service (10 COS)
Trunk Group Class of Service (10 COS) Uniform Station Numbering Processor Controlled Digital Switching
Senderized Tie Lines
Power Surge Protection
RS232 Call Accounting Output
LCR with Automatic Route Advance 7 trunk groups ’ OPS Capability
Fire Department Paging - See Exhibit C
STATION FEATURES
Add-on Conference Automatic Callback
Call Forwarding - All Calls, Busy Line, No Answer
Call Hold
Call Pick-up - Directed
Call Pick-up - Group (25 groups of 10 stations) Call Transfer
Call Waiting
Consultation Hold
Station-to-Station Camp-on
Station Controlled Conference Station Hunting - Circular
Programmable Route Advance
e 0 5 of 1
5.1.1 OPTIONAL FEATURES - In addition to the system features a
detailed above, as an option, the system shall include:
(a) Call Accounting Service: This system feature shal
provide an on site processing with a hard copy print out
Service will provide details of each station number's tim
of call, number of call, duration of call, and cost o call. Summaries will include station summaries and 2
departmental summaries. Exception reports shall includ frequently called numbers, trunks reports, calls of lon
duration, and area codes out of Southern California.
Print out frequency is to be weekly. The City place
approximately 20,000 calls (local and long distance
monthly .
Only long distance calls need be recorded which account
for approximately 1,500 calls per month. This will be th
minimum storage capacity required without "reloading" This system feature shall be provided via an "RS232" typ
output.
All details of processing must be included with bi
response, if a form of reporting other than hard copy i
provided.
A total of two (2) switching systems (City Hall and Polic Department) will be included, with the City Hall (System I
acting as the "hub". The second call accounting unit (wit
printer) will be located at the Police Department (Syste
11). It will be necessary for this CDR unit to store ar forward via a dedicated line to the System I CDR unit.
(b) Answering machine - answer only with 30-60 secon
recorded message.
(c) Call sequencer - minimum 2 lines
(d) Last number re-dial
(e) Speed calling - 100 - 12 digit numbers systems
(f) Uninterruptible Power Supply (U.P.S.): This equig
ment shall be the complete provision for back up power t
e 0 6 of 1
operate the system during power black-out or brown-out con
ditions and may utilize Lead Calcuim Batteries and provid
Uninterrupted Power to the full system for a minimum perio
of two (2) hours. The price quote shall include a1
labor, materials, equipment, taxes, and minimum one yea
full warranty. "D.C." systems may include standard batter
back-up in lieu of U.P.S.
(9) Uninterruptible Power Supply (U.P.S.): This equip
ment shall be the complete provision for back up power t
operate the system during power black-out or brown-out con ditions and may utilize Lead Calcuim Batteries and provid
Uninterrupted Power to the full system for a minimum perio of ten (10) minutes. The price quote shall include a1
labor, materials, equipment, taxes, and minimum one yea
full warranty. "D.C." systems may include standard batter
back-up in lieu of U.P.S.
(h) Speed Dialer - 32 number 10 digit capacity
SYSTEM 11 - (POLICE DEPARTMENT)
5.2 ESSENTITAL FEATURES -
SYSTEM FEATURES Direct Inward Dialing (DID) 45 lines 6 trunks
Direct Outward Dialing 4 trunks
DTMF Dialing
Eight Digit Toll Code Restriction
Least Cost Routing (LCR) 3 trunk groups
Music On Hold
Remote System Maintenance/Diagnostics
Station Class-of-Service (10 COS)
Trunk Group Class-of-Service (10 COS)
Processor Controlled Digital Switching
Senderized Tie Lines
Power Surge Protection
RS232 Call Accounting Output
LCR with Automatic Route Advance
OPS Capability 3 Zone Paging Capability
STATION FEATURES Add-on Conference
Automatic Callback Call Forwarding - All Calls, Busy Line, No Answer
Call Hold Call Pick-up - Directed
Call Pick-up - Group (25 groups of 10 stations) Call Transfer
Call Waiting Consultation Hold
Station-to-Station Camp-On Station Controlled Conference Station Hunting - Circular
e 0 7 of 1
5.2.1 OPTIONAL FEATURES - Provide costs for the relocation c
System I1 and all associated equipment as detailed j
Exhibit "A" for the Police Department. In addition to tk
relocation of the Police Department, the Administratic
Department of Fire Station #1 will also be relocating.
This will require an in-service relocation (dual system:
to take place approximately the 4th quarter of 1985.
addition to the relocation costs there will be minc reprogramming required. Detailed below is an itemized liz
of additional equipment also required.
POLICE DEPARTMENT (Electronic) FIRE DEPARTMENT ADMIN.
63 Single Line Desk Phones 5 Five Line Desk Phones
23 Single Line Wall Phones 5 Single Line Phones
20 Five Line Desk Phones 3 Speakerphones
1 Five Line Wall Phone -10 Stn. IC Capability
1 Five Line Wall Phone Armored Cord 12 Floor Jacks
11 Pre-wire Single Line
3 Pre-wire Five Line
2 Ringdown CKT. w/weather Proof Housing
2 Elevator Phones w/ringdown CKT. - Intercom Capability
(a) Call Accounting Service: This system feature sha provide an on site processing with a hard copy print ou
Service will provide details of each station number's ti of call, duration of call, and cost of call. Summari
will include station summaries and 15 department
summaries. Exception reports shall include frequent
called numbers, calls of long duration, and area codes o
of Southern California.
Print out frequency is to be weekly. The Police Departme
places approximately 15,000 calls (local and long distanc monthly. Only long distance calls need be recorded whi
accounts for approximately 1,000 calls per month. Tl-
will be the minimum storage capacity required witho
"reloading". This system feature shall be provided via
"RS232" type output.
It will be necessary for this CDR unit to store and forwi
via a dedicated line to the system I CDR unit.
5.3 TIE LINES/OPS STATIONS - The system, as bid, shall inclt
the capability to provide senderized tie lines. Tf
initial requirement is for five (5) senderized tie lir from the City Hall (System I) to the Police Departme
(System 11).
QUANTITY
54 3
-3 122
5
4
175 1 6
1
41
2
2 1 3
3 4
__- ITEM
Single Line Desk Phones Single Line Wall Phones
Red, Weather Proof, Fire Emergency housing Five Line Desk Phones
Five Line Wall Phones Nine Line Desk Phones
Lite & Hold Cards with Winking Hold
Busy Lamp Field - 20 Stn.
Busy Lamp Field - 10 Stn.
Busy Lamp Field - 10 Stn. (wall mounted)
Long Handset Cords
Speakerphones
Long Base Cords
Transfer Key
Bell Cut-Off Keys
Chimes Buzzer Circuits
3
7 1
2
2
10
2
2
Modular Jacks
10 Stn. DTMF IC 20 Stn. DTMF IC (2 path)
20 Stn. DTMF IC
30 Stn. DTMF IC (2 path)
Conf idencers
Claxton Horns (outside mounted)
Long 25 pair extender cables
QU AN T I TY
8
6
3
2
24
ITEM
Single line desk electronic phones
Single line wall electronic phone
Nine line desk phones
Nineteen line desk phones Long Handset Cords
30 Station Intercom Capability
e e 10 of 1
this bid request, the bidder shall assume full responsibilj
for the acquisition of such cable and shall include this cc
in the price quote. All necessary cable and wire shall included. Additionally, any existing cable and wiring u:
must be brought up to standard and approved by the cons1
tant.
8.0 DOCUMENTATION -
8.0.1 EQUIPMENT SPECIFICATIONS - Two (2) bound copies of the cj
cuit description and schematic diagrams shall be supplied
contractor to the City.
8.0.2 REPAIR RECORDS - An up-to-date written log containing i complete record of all repair reports and disposition sh;
be maintained by the contractor at the site in the switc
room area on a continuing basis.
8.0.3 CABLE MAPS - Contractor shall supply two (2) copies
prints, indicating the location of all cable runs, disti
bution terminals, stations, type of instruments and E equipment to the City on drawings supplied by I
City for the system (if available).
8.0.4 KEY SHEETS - Key telephone worksheets shall be provided
the contractor to the City for all telephones. Thc sheets shall be maintained to reflect the up-to-date c
figuration as changes are made within the system.
8.0.5 BID SPECIFICATIONS - A completed copy of these specificatil shall remain on the job site with the installations sup
vi.sor during installation.
9.0 TESTS - Prior to final acceptance by the City, Contrac
shall perform complete system tests as described in 9.0
Contractor shall furnish all necessary test equipment
perform work to assure the system is fully operational
meets the requirements of this specification.
9.0.1 Tests shall include, but not be limited to, the following:
a) Complete testing of station functions at each location
b) Complete testing of - all switch functions
c) Contractor shall, where required, and in conjuction wi
supplying utility, completely test and verify off-prem ses circuits.
the satisfaction of the users.
d) Follow-up adjustment of all bells and audible signals
e) End-to-end testing of all outside cable pairs.
11 of 1 * e
10.0 WARRANTY - The Contractor shall warrant that all syste sub-systems and component parts are fully guaranteed agai
defective design, materials and workmanship for a mini
period of one year from the date of acceptance.
10.1 SERVICE MAINTENANCE OF SYSTEM - The bidder shall guaran
to provide full maintenance service of the proposed te
phone system, including parts and labor, for a minimum per
of ten (10) years after acceptance of the system by
City. The fee for said services shall be at rates c
sistent with that stated in this bid response which provi
for servicing the system at the stated charges, not to exc
the guaranteed escalation rate. Bidder must provide P
their response to their bid, a current letter from
manufacturer guranteeing parts availability and qualil
maintenance support for the specific system bid over said
(10) year period.
10.1.1 SERVICE PERSONNEL - Bidder agrees that the installation subsequent maintenance of the system shall be performed
competent trained personnel skilled in the work to sen the proposed telephone system and that any such mainteni
work shall meet telephone industry standards. Mainten;
personnel shall have a proven work record on installing
maintaining the proposed system.
10.1.2 MAINTENANCE SERVICE AGREEMENTS - Shall provide for a quai
teed maximum on-premises response time of two (2) hours major system failures (emergency service) and twenty-:
(24) hours for minor repairs (routine serv,ice). Tk services must be provided twenty-four (24) hours a day, sc
(7) days a week. Failure to respond within the above st(
times shall result in a charge deducted from amounts duc
liquidated damages of $50 per hour or portion thereof or
in the monthly maintenance charge, per occurance, whichc
is more. Major system failure shall be defined as 25'
more of any of the trunking, stations or system feati which are not functioning properly. Maintenance s
include all parts and labor. All bidders shall pro'
written certification that all service and support perso
are fully qualified and formally trained to perform t
functions inherent to their jobs. In addition, switc system installers and maintainers must be factory trained
certified, and a written statement to this effect 1
accompany your response to this bid.
10.1.3 REMOTE DIAGNOSTICS - In conjunction with the requirem
stated in 10.1.2 above the bidder shall also include re
diagnostics and include all costs associated therewith.
0 e 12 of
10.1.4 DISPATCHING OF SERVICE PERSONNEL - All repair and Serv
calls shall be resolved by the supplier. If teleph
utility company servicing is required, for any reason,
shall be the responsibility of the system supplier to
contact and involve them, and to handle and coordinate service calls to completion. During cutover and for th
(3) days thereafter the system supplier shall maintai central "Trouble Reporting Desk" and a single station num
for users to report telephone problems to. This locat
will be manned between 8:OO A.M. and 5:OO P.M. each busin
day.
10.1.5 CUTOVER - The actual cutover of the telephone system is tc
an "in-service" cutover. Any out-of-service times must
after hours or on weekends and holidays with prior agreerr
from the City.
10.1.6 SYSTEM ACCEPTANCE - Upon completion of cutover the contr
tor shall notify the City when the system installation,
all respects, is ready for final system acceptance revi
At that time an acceptance walk-through will be schedL
with representatives of the consultant, vendor and Ci
Upon successful completion of the walk-thru, system accegtz
will be recommended to the City by the consultant. Howet
should the system be found unacceptable an itemized list
deficencies will be supplied to the vendor for imrnedi correction. Upon successful completion of these ite
system acceptance will be provided, in writing.
10.2 CHANGE ORDER ACTIVITY - Minor installation,, changes
additions to the system shall be completed within ten (
days from date of order by the City.
10.3 ESCALATION FACTORS - Each bidder shall provide their guai
teed maximum annual escalation for add-on costs and maint ance contracts. If none is provided, escalation shall
calculated at 1% higher than the highest quote.
11.0 TRAINING - All required operator and station-user train:
including station-user manuals, shall be supplied by
contractor prior to and after system cutover and on a ( tinuing basis as deemed necessary by the City. Trair
shall be conducted prior to and during system cut05 Follow up post cutover training shall also be conducted
all work locations. Training personnel must be quali?
instructors. -
12.0 PUBLIC COIN TELEPHONE - Consideration should be given to provision made for the continued operation of public (
operated telephone (pay phones).
e 13 of 0
13.0 ADD AND DELETE SCHEDULE - The "pre-acceptance" add-on co,
shall be used to calculate adjustments and deletions of it( of equipment. The "post-acceptance" schedule will be u:
for calculating equipment changes after cutover and thl costs must be guaranteed for one (1) year after acceptance
14.0 NOTES - Any and all additional information bidder wishes
state should be attached to the bid response and noted in
appropriate section. Care should be taken to insure t such statements do not serve to qualify bid.
15.0 SERVICE PERSONNEL - Bidder agrees that the installation
subsequent maintenance of the system shall be performed
competent trained personnel skilled in the work to serv
the proposed telephone system and that any such maintenat
work shall meet telephone industry standards. Maintenar personnel shall have a proven work record on installing i
maintaining the proposed system. All bidders shall prov
written certification that all service and support personr
are fully qualified and formally trained to perform thc
functions inherent to their jobs. In addition, switch:
system, installers and maintainers must be factory trair and certified, and a written statement to this effect mi
accompany your response to this bid.
0 0 1 oj
EXHIBIT "A"
FACILITIES LOCATION
CITY OF CARLSBAD
FACILITY ITEM
City Hall 92 DID Stations
1200 Elm Avenue 32 Single Line Desk Phones
58 Five Line Desk Phones
1 Five Line Wall Phone
2 Nine Line Desk Phones
6 Busy Lamp Fields
15 Long Handset Cords
2 Long Base Cords
1 Transfer Key
3 Bell Cut-Off Keys
1 Chime
2 Speakerphones
80 Lite & Hold Cards
2 Buzzer Circuits
2 Mod u 1 a r Jacks
2 Long 25 pr. extender cab
1 2 Path 20 Stn. DTMF IC
3 10 Stn. DTNF IC
1 20 Stn. DTMF IC
Police Department 46 DID Stations
1200 Elm Avenue 8 Single Line Desk Phones
6 Single Line Wall Phones
3 Nine Line Desk Phones 2 Nineteen Line Desk Phone
24 Long Handset Cords - 30 Stn. Intercom Capabil
2 OPS
Library 13 DID Stations
1250 Elm Avenue 1 Single Line Desk Phone 19 Five Line Desk Phones
1 Five Line Wall Phone
12 Long Handset Cords
5 Chimes
1 Transfer Key
1 Busy Lamp Field 2 Modular Jacks
1 30 Stn. DTMF IC 2-Path
12 Lite & Hold Cards
Library - La Costa Branch 3 DID Stations
7750 "M" El Camino Real 4 Five Line Desk Phones
La Costa 1 10 Stn. DTMF IC
3 Lite & Hold Cards
4 Long Handset Cords
1 Chime
0 0 20
Fire Station #1 14 DID Stations
1275 Elm Avenue 1 Single Line Wall (compact
10 Five Line Desk Phones 1 Five Line Wall Phone
2 Nine Line Desk Phones 1 Nine Line Wall Phone
6 Long Handset Cords
5 Conf idencers
14 Lite & Hold Cards
2 OPS
1 Red Fire Emergency Housir
1 Ringdown Circuit
1 20 Stn. DTMF IC
Fire Station #2 1 DID Station
1906 Arena1 Road 3 Five Line Desk Phones
1 Five Line Wall Phone
1 Single Line Wall (compact 1 Red Fire Emergency Housir
1 Ringdown Circuit
2 OPS
3 Confidencers
3 Lite & Hold Cards
1 Long Handset Cord
Fire Station #3 2 DID Stations
3701 Catalina Drive 2 Five Line Desk Phones
2 Lite & Hold Cards
1 Five Line Wall Phone 1 Single Line Wall (compaci 1 Red Fire Emergency Housii
1 Ringdown Circuit 2 Confidencers
1 OPS
Parks & Recreation 8 DID Stations
1166 Elm Avenue 5 Single Line Desk Phones
3 Five Line Desk Phones
3 Lite & Hold Cards
1 10 Stn. DTMF IC
1 Long Handset Cord 1 Busy Lamp Field (Wall)
1 Chime
Credit Union 2 DID Stations
1275 Elm Avenue 2 Five Line Desk Phones
2 Lite & Hold Cards
e 0 3 of [GI
Harding Community Center 5 DID Stations
3096 Harding Street 3 Single Line Desk Phones
1 Five Line Desk Phone
2 Lite & Hold Cards
Levante Community Center 1 DID Station 3035 Levante 1 Single Line Desk Phone
Kruger House 1 DID Station 3218 Eureka 1 Single Line Desk Phone
Holiday House 3 DID Stations
3235 Eureka 3 Single Line Desk Phones
1 Long Handset Cord
Magee House 2 DID Stations
258 Beech Avenue 2 Single Line Desk Phones
1 Mod ul a r Jac k
Heritage Hall 1 DID Station
258 Beech Avenue 1 Single Line Desk Phone
Carlsbad Swim Complex 2 DID Stations
3401 Monroe Street 3 Single Line Desk Phones 1 Long Handset Cord
Maintenance & Utilities 8 DID Stations
405 Oak Avenue 1 Single Line Desk Phone
21 Five Line Desk Phones
1 Five Line Wall Phone
1 30 Stn. DTMF IC
2 Buzzer Circuits 2 Claxton Horns (outside)
8 Lite & Hold Cards
Calaveras Sewer Plant 1 DID Station
2400 Tamarack 1 Single Line Desk Phone
t f-i-1 0
I a,’=,
!:22
h ma - ld -a, 2cz 7 DID Trks. w...l.l-
------”
1 -4 a c, I a
e e 1 of
EXHIBIT C
FIRE DEPARTMENT PAGING
Three Fire Stations are included, Station No. 1, Station No. 2 an
Station No. 3. Each system will include background two-way radil
traffic, page from their own key telephone system and page from th
central dispatch system. The central dispatch page will hav
priority to override the local page and background two-way radio
Local page will have priority to override only the backgroun
two-way radio.
Two-way radio input to the paging amplifier should include a isolation transformer in front of the paging amplifier, an overrid
(or cutoff) from local key system access and a second priorit
override (or cutoff) from the central dispatch system.
The key telephone system input to the paging amplifier shall be vi
a dial intercom and must include the necessary dial access (DTMF
equipment. The input shall also include an override (or cutoff
from the central dispatch system.
The dispatch system input to the paging amplifier shall be the Sam
as exists today. These originate from the designated keys on th
Pacific Bell provided key telephone system and are extended to eac
Fire Station via telco facilities. The manual signal circuits wil
be removed, the present dispatch telephones should be reviewed.
The dispatch system input will utilize tone oscillators with tirn
release relays (approximately 3 seconds) which automatically provid
the "alert" tone preceeding the dispatch page.' This tone shall als
be heard by the dispatcher through their headset, the dispatc
telephones have the ability to "conference" two, or thcee station
together for a simultaneous broadcast.
All speakers will be wired with two pair shielded wire. Speaker
with volume controls will include an override relay whereby only th
background two-way radio output may be turned down without excludin
local or dispatch pages. Each speaker shall include its ow
internal volume adjustment "tap".
Quantities and sizes of speakers and amplifiers are shown below b
facility.
FIRE STATION NO. 1
ITEM QUANTITY
1.25 WATT Wall Speakers 15
2.5 WATT Wall Speakers 7
3.7 WATT Outdoor Trumpet Speakers 4
100 WATT Amplifier (minimum) 1 Wall mounted volume controls 22 with ''off'' setting
e 0 2 of
FIRE STATION NO. 2
ITEM QUANTITY
1.25 WATT Wall Speakers 7
2.5 WATT Wall Speakers 4
3.7 WATT Outdoor Trumpet Speakers 1
50 WATT Amplifier (minimum) 1
Wall mounted volume controls 11 with "off" setting
FIRE STATION NO. 3
ITEM QU AN T I T Y
1.25 WATT Wall Speakers 11 2.5 WATT Wall Speakers 4
3.7 WATT Outdoor Trumpet Speaker 1 50 WATT Amplifier (minimum) 1
Wall mounted volume controls 15 wi t h 'lo f f " se t ti ng
- -- 0 BID FORM 0
To the City of Carlsbad
Pursuant to and in compliance with your Notice Inviting Bids a
other documents relating thereto, the undersigned bidder, havil familiarized himself with the terms of the contract, the lot(
conditions affecting the performance of the contract done, and wi
the drawings and specifications and other contract documents, here' proposes and agrees to perform, within one hundred twenty (120) da
after receipt of the Notice To Proceed, the contract, including a of its components parts, and everything required to perform, and
provide and furnish any and all utility and transportation se vices necessary to perform the contract and complete in a workma
like manner all of the work required in connection with the proje
to furnish, install, and maintain complete telephone system for t
City of Carlsbad all in strict conformity with the drawings a
specifications and other contract documents, including addenda no
receipt of which is hereby acknowledged.
1. System I, Product Bid:
Total Cash Purchase Price: (including sales tax)
Dollars ($
Annual Lease Price Seven-Year Lease/Purchase: (including tax)
Dollars ($ -~_
Annual Cost Second Year Maintenance:
Dollars ($
2. System 11, Product Bid:
Total Cash Purchase Price: (including sales tax)
Dollars ($
Annual Lease Price Seven-Year Lease/Purchase: ( including tax)
Dollars ($
Annual Cost Second Year Maintenance:
Dollars ($
RESPECTFULLY SUBMITTED:
FIRM: BY:
ADDRESS : TELE NO.:
SIGNATURE TITLE
DATE :
Individual n Partnership I Corporation fi
* a 2 OF
BID FORM
City of Carlsbad
All discounts, cost reductions, rebates, etc. due to work perforn
by the consultant, Communication Resources Company (CRC) , shall
passed directly to City of Carlsbad. CRC is qualified to provide,
in an industry accepted format, customer data base, custoiner
approved key sheets, marked floor plans (if available), coordinz
and schedule all Telco orders, etc., which is required for compl
system implementation. If applicable, bidder should state in t
spaces provided below, the discount which will be passed to t
City. The bidder should describe the activities to be performed
CRC below.
A. Total cash purchase prices (combined from page 1) $ (including sales tax)
B. Less total discount to City -
C. Net total discounted purchase price $.
D. Net annual lease payment (7 yr. Lease) $ (comb’ined from page 1)
CRC Activities:
BY: COMPANY:
3 OK 0
BID FORM
City of Carlsbad
0
BID BOND OR CERTIFIED CHECK enclosed for $
If bidder is a corporation, name State under which incorporated
If bidder is a partnership, list below names and addresses of
partners: If corporation, list corporate officers:
NAME ADDRESS
EXCEPTIONS TO SPECIFICATIONS
Does your bid comply with the conditions and specifications in t
advertisement in every particular? Check Yes - No -
If your answer is "NO", explain in detail below in each insta
where your response does not comply with the conditions and/or
specifications.
BY: COMPANY:
4 UF 0 0
BID FORM
City of Carlsbad
DESIGNATION OF SUBCONTRACTORS
SUBCONTRACTOR ADDRESS WORK TO BE DONE
(Use additional page if needed)
LEASE/PURCHASE INFORMATION
If the City elects to lease/purchase system, will lease be assigr
If Yes, to whom? Name :
Address:
Telephone:
Has lease assignee read and accepted - all required terms?
Annual percentage rate for Seven Year Lease/Purchase
Lease option to purchase at the end of:
SYSTEM I SYSTEM I1 First Year........................
Second Year...........*...........
Third Year........................
Fourth Year.......................
Fifth Year........................
Sixth Year........................
Seventh Year......................
BY: COMPANY:
e BID FORM City of Carlsbad
a
OPTIONAL FEATURES - System I (A) Provide the requested information regarding the Call Account:
optional system feature (as specified),
Manufacturer: Print-out Frequency storage capacity
Type of Retrieval (mag. tape, floppy disc., hard copy printer,
etc.,)
Cash Purchase $
Annual Payment - 7 year Lease/Purchase $
If not hard copy print out: Type of Processing Processing Turn Around Time
Cost of Processing
Description of Operation, information and format provided:
*Include example of reports
OPTIONAL FEATURES - System I1
(A) Provide the requested information regarding the Call Accountj optional system feature (as specified).
Manufacturer: Print-out Frequency storage capacity
Type of Retrieval (mag. tape, floppy disc., hard copy printer,
etc. ,)
Remote polling included
Cash Purchase $
If not hard copy print out: Type of Processing
Processing Turn Around Time
Cost of Processing
Annual Payment - 7 year Lease/Purckase $
Description of Operation, information and format provided:
*Include example of reports
(B) Indicate the total cost to provide the optional features of :
Hour Uninterruptable Power Supply (UPS) as specified for System i
Cash Purchase $ Annual Payment - 7 Year Lease/Purchase $
Manufacturer: Supplier:
Amount of Space Required:
Special Requirements:
(C) Indicate the total cost to provide the optional features of 1
minute Uninterruptable Power Supply (UPS) as specified for Systen
11.
Cash Purchase $ Annual Payment - 7 Year Lease/Purchase $
Manufacturer: Supplier :
Amount of Space Required:
Special Requirements:
3H or 0 0
(D) Answering Machines (answer only with 30-60 second recon
message.
Cash Purchase $
Annual Payment - 7 Year Lease/Purchase $ Manufacturer :
(E) Call Sequencer (minimum 2 lines)
Cash Purchase $
Annual Payment - 7 Year Lease/Purchase $ Manufacturer: Special Requirements
(F) Last Number Re-dial
Cash Purchase $
Annual Payment - 7 Year Lease/Purchase $
(G) Speed-Call (Systemwide 100-12 digit numbers)
Cash Purchase $
Annual Payment - 7 Year Lease/Purchase $ Capacity
(H) Speed Dialer (32 number-10 digit capacity)
Cash Purchase $
Annual Payment - 7 Year Lease/Purchase $
Capac it y Manufacturer:
Special Requirements
(I) Provide cost of customer administration capability console:
Cash Purchase $
Annual Payment - 7 Year Lease/Purchase $
Manufacturer: Special Requirements
(J) Provide all costs necessary to train City Communicatio
Manager on customer administration capability $
Length of time required for training
OPTIONAL FEATURES - SYSTEM I1
Provide the cost for relocation of the Police Department System
specified.
Cash Purchase $
Annual Payment - 7 Year Lease/Purchase $
Will you guarantee these prices through July, 1986
How long will this price be held?
Will you provide a maximum increase if relocation is delayed
What would the maximum increase in cost be, beyond your pri guarantee period?
* Must be included with bid response
-1 ?< ,\
- -- 0 BID FORM City ot Carlsbad
0
FEATURES - System I - City Hall
Indicate at the right with a "yes" or "no" whether or not t: following features are included in your system and bid. If nl
required, indicate "N/A" for not applicable. If additional space required, note with "See Attachment". A "no" response to any it1
indicates less than minimum bid requirement.
Processor Controlled Digital Switching Complete DTMF Dialing
Customer Administration Capability
DID (Direct Inward Dialing) 165 lines 17 trunks
DOD (Direct Outward Dialing) 7 trunks
Least Cost Routing (as specified) Music On Hold
Remote System Maintenance/Diagonstics
Station Class-of-Service (10 COS)
Trunk Group Class-of-Service (10 COS)
Uniform Station Numbering
Senderized Tie Lines (as specified)
Power Surge Protection (as specified)
RS232 Call Acct Output
Least Cost Routing with Auto. Route Advance Add-on Conference
Auto. Sta. Callback
Call Forwarding - All Calls, Busy Line, No Answer Call Hold
Call Pick-up (25 groups of 10 stations) Call Transfer
Call Waiting
Programmable Route Advance
Station to Station Camp-on Station Controlled Conference
Station Hunting - Circular
OPS Capability
Fire Department Paging Per Exhibit C
Consultation Hold -
BY: COMPANY:
I UT e BID FORM 0
City of Carrsbad
FEATURES - System I1 - Police Department
Indicate at the right with a "yes" or "no" whether or not ti
following features are included in your system and bid. If nc
required, indicate "N/A" for not applicable. If additional space
required, note with "See Attachment". A "no" response to any it(
indicates less than minimum bid requirement.
Processor Controlled Digital Switching
Complete DTMF Dialing
Customer Administration Capability
DID (Direct Inward Dialing) 45 lines 6 trunks
DOD (Direct Outward Dialing) 4 trunks
Eight Digit Toll Restriction
Music On Hold
Remote System Maintenance/Diagonstics Station Class-of-Service (10 COS)
Trunk Group Class-of-Service (10 COS)
Senderized Tie Lines (as specified)
Power Surge Protection (as specified)
RS232 Call Acct Output Add-on Conference
Auto. Sta. Callback Call Forwarding - All Calls, Busy Line, No Answer
Call Hold
Call Pick-up (25 groups of 10 stations)
Call Transfer Call Waiting
Consultation Hold Programmable Route Advance
Station to Station Camp-on
Station Hunting - Circular
OPS Capability 3 Zone Paging
BY: COMPANY:
-.
BID FORM m
City of Carlsbad
a
EQCJ I PMENT
Indicate at the right with a "yes" or "no" whether or not the items are included in your bid. If not required with your syste
indicate "N/A" for not applicable. A "no" response to any it indicates less than minimum bid requirements.
1 Processor controlled digital systems equipped, wired and expandable per Table I - System I and I1
SYSTEM I
54 Single line instruments - desk
3 Single line wall (compact) instruments
3 Single line wall phones
3 Red weather proof fire emergency housings
122 Five line instruments - desk
5 Five line instruments - wall
4 Nine line instruments - desk
175 Lite & Hold cards with winking hold
1 Busy Lamp field - 20 station 6 Busy Lamp Fields - 10 station
1 Busy Lamp Field (wall mounted) 10 station 41 Long Handset Cords
2 Speakerphones 2 Long Base Cords
1 Transfer Key
3 Bell Cut Off Keys
3 Chimes
4 Buzzer Circuits
3 Modular Jacks
7 10 Stn. DTMF IC
1 20 Stn. DTMF IC (2 path)
2 20 Stn. DTMF IC
2 30 Stn. DTMF IC (2 path)
10 Conf idencers
2 Claxton Horns (outside mounted) 2 Long 25 pair extender cables
___-
SYSTEM I1
8 Single line desk electronic phones
6 Single line wall electronic phones
3 Nine line desk electronic phones
2 Nineteen line desk electronic phones
24 Long handset cords
30 Station intercom capability
BY: COMPANY:
Y uc' - e e
BID FORM
City of Carlsbad
ADD-ON COSTS PRE-ACCEPTANCE
Indicate the cost/credit to add or delete the following items w
your proposed system prior to "acceptance". All applicable ta:
shall be in lease/purchase payments and purchase price. CASH CASH
PURCHASE PU RC HAS E
STANDARD ELECTRONIC
Single Line Telephone
Single Line Telephone Pre-Wire
Five Line Telephone
Nine Line Telephone
Nineteen Line Telephone
L i g h t Re 1 a y
Six Line Key Cabinet
13-Line Key Cabinet
10-Station Dial Intercom (DTMF)
20-Station Dial Intercom (DTMF)
30-Station Dial Intercom (DTMF)
(1) Sta. Line Add. Group of -
(1) Tk. Add, Group of
Factor for seven year lease
State the name and manufacturing location of the supplier of each
item of equipment as listed above.
Single line telephone
Five line telephone
L i g h t Re 1 a y
Key Cabinets
Miscellaneous
(1) NOTES: Quote these items based on the manner in which they would be supplied {i.e., stations provided in groups of 8, trunks
group of 4, etc,). These items are to include all costs to suppl the addition not just the line or trunk cards.
BY: COMPANY:
-
-- --
1 * *
BID FORM
City of Carlsbad
ADD-ON POST ACCEPTANCE Indicate the cost to add the following equipment after "acceptanc
These costs shall be guaranteed for one year from date of final
system acceptance. All applicable taxes should be included in
lease/purchase payment and purchase price.
CASH CASH
PURCHASE PURCHASE
STANDARD ELECTRONIC Single Line Telephone
Five Line Telephone
Nine Line Telephone
Nineteen Line Telephone
Light Re 1 a y
Six Line Key Cabinet
13-Line Key Cabinet
10-Station Dial Intercom (DTMF)
20-Station Dial Intercom (DTMF)
30-Station Dial Intercom (DTMF)
Moving a single line phone
Moving a' five line phone
Sta. Add. Group of -
Trk. Add. Group of -
In order to provide a complete price for added equipment, each ii
listed above must include - all equipment, labor and materials nect
sary to supply the service totally from the initial to the expanc
requirements. Example "trunk addition to switch" must include a
costs to supply, incrementally, each additional trunk (except TF
line charges).
BY: COMPANY:
II VI 0 BID FORM 0
City of Carlsbad
INSTALLATION AND MAINTENANCE
Provide the requested information in the space furnished. If adc
tional space is required, note with "See Attachement".
Indicate total monthly cost for full maintenance contract at the of one year warranty.
Indicate guaranteed response time for Emergency Service.
What penalty would apply if this is not met?
Indicate guaranteed response time for routine service
What penalty would apply if this is not met?
How will your contract limit annual increase in maintenance and 2
on costs?
Guaranteed maximum annual increase?
Will maintenance contract include all materials and labor?
What would your T & M rate for service be? $
Is charge calculated portal to portal, on premises, etc.?
Is there a minimum billing or service call charge?
If so, what is it?
What would your labor rate for Add-ons be?
Is there a charge for on-premises "walk-throughs" and the like fc
purpose of estimating costs of changes, additions, etc.?
If so, what is the charge?
Is there a charge for user training, consulting or similar servic
If so, what is the charge?
BY: COMPANY:
4- w= .a.
BID FORM 0 City of Carlsbad
SYSTEM INFORMATION AND OPERATION - System I
In the appropriate spaces provided, indicate the following informa tion concerning your bid response. If additional space is require1
note with "See Attachment".
Product Manufacturer
Time on market No. of local installations by bidder
Does bid system utilize digital or analog switching?
CCS Rating per line @ P.01 Initial Expanded
Maximum trunk capacity Maximum station capacity
What is the programmable "core" capacity of the processor?
0
State redundant functions or characteristics of your system (i.e., "Load Sharing", "On Line", "Hot Standby", etc.)
Power Loss "Restart" time
Is system voltage A.C. or D.C.? Central or distributed
Number of talking paths provided in the system
Is System essentially non-blocking?
Required equipment room size
Equipment power requirements to be provided by the City for:
Switch: ' KSU : Equip. Closets:
Equipment room environmental requirements:
Air Conditioning required?
What is system heat output (BTU)?
Venting required for UPS?
Data transmission characteristics and rate in "B1S"
State any data switching capabilities
Is this system "Certified" and/or "Registered"?
System I FCC Registration #
1 12A of 1 0 0
Ringer Equivalency # Type Demarcation Block
FCC Registration # of lA2 equipment provided (if applicable)
Ren #
Current affadavit on file with telco?
Is the incoming call control for this switch, immediate, wink, or
delay?
Power Consumption of switching system if connected to an electrica:
power generator
Location of nearest service and maintenance facility
Number of switch installers/maintainers
Number of service/support personnel
BY: COMPANY:
-- -- . 0
BID FORM
City of Carlsbad
0
SYSTEM INFORMATION AND OPERATION - SYSTEM I1
In the appropriate spaces provided, indicate the following inform2
tion concerning your bid response. If additional space is require
note with "See Attachment".
Product Manufacturer
Time on market No. of local installations by bidder
Does bid system utilize digital or analog switching?
CCS Rating per line @ P.01 Initial Expanded
Maximum trunk capacity Maximum station capacity
What is the programmable "core" capacity of the processor?
State redundant functions or characteristics of your system (i.e. "Load Sharing", "On Line", "Hot Standby", etc.)
Power Loss "Restart" time
Is system voltage A.C. or D.C.? Central or distributed
Number of talking paths provided in the system
Is System essentially non-blocking?
Required equipment room size
Equipment power requirements to be provided by the City for:
Switch: KSU : Equip. Closets:
Equipment room environmental requirements:
Air Conditioning required?
What is system heat output (BTU)?
Venting required for UPS?
Data transmission characteristics and rate in "BPS"
State any data switching capabilities
Is this system "Certified" and/or "Registered"?
0 0 13A of
t
System I1 FCC Registration #
Ringer Equivalency # Type Demarcation Block
FCC Registration # of 1A2 equipment provided (if applicable)
Ren #
Current Affadavit on file with telco?
Is the incoming call control for this switch, immediate, wink, or
delay?
Power Consumption of switching system if connected to an electricc
power generator
Location of nearest service and maintenance facility
Number of switch installers/maintainers
Number of service/support personnel
BY: COMPANY:
14 UF * 0 0
BID FORM
City of Carlsbad
ADDITIONAL IN FORMATION
If additional space is required, note with "See Attachment".
1. In the space provided below, list the additional features whicl
are included with your system as bid. Do not include extra co
items in this section.
2. In the space provided below, list the additional itens which,
your opinion, should be considered with your system as options
at an extra charge. List only those items which would be of possible value to the City.
ITEM COST
-
3. System references - The required "local" references shall
include systems of the same type as bid and that have been
installed and operational for a minimum of twelve ($2) months.
If this is not possible, references shall include systems fron
the same manufacturer and of their previous model which is thc same as that system which is being bid which have been install
and operational for a minimum of twenty-four (24) months.
C OM PAN Y/N AM E LOCATION CONTACT/TITLE PHONE
1.
2.
3.
Software Version Revision No.
Was this system installed by your company or being maintained on1
BY: COMPANY:
0 0
BID FORM CITY OF CARLSBAD
ELECTRONIC TELEPHONE INSTRUMENTATION It bid response includes electronic sets provide the following
information:
- Specify additional costsI if any, to basic switching system to provide electronic sets if not included in base quote:
Is power failure transfer available with these sets?
Explain instrumentation function in event of power failure -
- Limitation in quantity of electronic set with bid system
- Explain if electronic sets will reduce capacities or system
memory in any way
- How many pairs of wire are required to each electronic set? -
- Are light/hold cards and KSU's eliminated?
- Are sets equipped with visual signals?
- Maximum number of lines on multi-line sets
- Is data module available?
- Are single line sets electronic or standard?
List standard and optional features available with electronic sc
Cost i i 4
4 4 i
BY: COMPANY:
4
? 16 of 0
CONTRACTOR'S CERTIFICATE REGARDING WORKERS' COMPENSATION
Labor Code Section 3700
"Every employer except the State and all political subdivisions 01 institutions thereof, shall secure the payment of compensation in
one or more of the following ways:
(a) By being insured against liability to pay Compensation in (
or more insurers duly authorized to write compensation insi
ance in this State.
(b) By securing a certificate of consent to self-insure, which I
be given upon furnishing proof satisfactory to the Director
Industrial Relations to ability to self-insure and to pay i
compensation that may become due to his employees."
I am aware of the provisions of Section 3700 of the Labor Code wh
requires every employer to be insured against liability for worke
compensation or to undertake self-insurance in accordance with 1 provisions of that code, and I will comply with such provisic
before commencing the performance of this contract.
(In accordance with Article 5, commencing at Section 1860, Chap
One, Part Seven, Division Two of the Labor Code, the above certi
cate must be signed and filed with the awarding body prior to p'
forming any work under this contract.)
, c a e
b
AGREEMENT FORM
THIS AGREEMENT, entered into this day of
19 by and between (vendor) , hereinafter callel
the"Contractor," and (customer) , hereinafter callel
the "Owner."
WITTNESSETH: That the parties hereto have mutually convenante
and agreed as follows:
CONTRACT: The complete contract includes all of the contrac documents, to wit: The Notice Inviting Bids, the Instructions t
Bidders, the Contractor's Proposal, the Payment Bond an
Performance Bond, the Plans and Specifications plus any Addend
thereto, and this Agreement. All contract documents are intende
to cooperate and be complementary so that any work called for i
one and not mentioned in the other, or vice versa, is to b
executed the same as if mentioned in all contract documents.
STATEMENT OF WORK: The Contractor hereby agrees to furnish a1
tools, equipment, services, apparatus, facilities, transportation
labor and materials for the construction of
in strict accor
dance with the plans and specifications dated
prepared by Communication Resources Company-
called the nConsultant'' including addenda thereto as listed in th Contractor's Proposal, all of which are made a part hereof.
TIME FOR COMPLETION: The work shall be commenced on a date to b
specified in written order of the Consultant and shall be com pleted within ( ) calendar days from and afte
said date. It is expressly agreed that except for extensions o
time duly granted in the manner and for the reasons specified i
the Instructions to Bidders, time shall be of the essence.
COMPENSATION TO BE PAID TO CONTRACTOR: The Owner agrees to pa
and the Contractor agrees to accept in full consideration for th
performance of the contract, subject to additions and deduction
as provided in the Bid Proposal, the sum of
Dollars ($ ), being the total of the Base Bid plus th following Alternates: I I
The sum is to be paid according to the schedule as provided in th
Instructions to Bidders.
Pursuant to Labor Code Section 1861, the Contractor gives th
following certification: ''I am aware of the provisions of Sectio
3700 of the Labor Code which require every employer to be insure
against liability for workmen's compensation or to undertake self
insurance in accordance with the provisions of that code, and
will comply with such provisions before commencing the performanc
of the work of this contract."
r , * e e
b
Corporation is organized under the laws of State of
Firm Name
AFFIX SEAL Signature
Title of Office
Address
Contractor's License No.
Owner
Attest:
BY
Title (Official Title)
c
V e 0 VV&.I*.L_. AYY
.
b
Guarantee for (client) . We hereby guarantee to instal
, which we will install in
will be done in accordance with the drawings and specification
and that the work installed will fulfill the requirements includec
in the specifications. The undersigned agrees to repair o
replace any or all of such work, together with any other adjacen
work which may be displaced in connection with such replacement
that may prove to be defective in workmanship or material within
period of years from the date of acceptance of the above
mentioned structure by (client) , ordinary wear and tear an
unusual abuse or neglect excepted.
In the event of the undersigned's failure to comply with the abov
mentioned conditions within a reasonable period of time, as deter
mined by , but not later than ten (10) days after bein
notified in writing by , the undersigned authorize
to proceed to have said defects repaired and made good a
the expense of the undersigned, which will pay the costs an
charges therefor upon demand.
(Proper Name)
Address
BY
(Signature) Da t
Representatives to be responsible for:
Single Point of Contact: Name
Phone # Title
Operator/User Training: Name
Phone # Title
Repair Service: Phone #
0 r d e r Ac t i v i t y : Phone #
._