HomeMy WebLinkAbout1984-12-04; City Council; 7974; Purchase of Paving Machine.,
AB# 797~
MTG. 12/4/84
CIT~F CARLSBAD --AGEND~iLL
TITLE;
PURCHASE OF PAV!~ MACHil'E
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"RECOMMENDED ACTION:
Staff recommends Council adopt Resolution No. 7.1.&J ,. awarding the bid for
the paving machine to Lee Boy Sales Company.
ITEM EXPLANATION
The 1984-85 Budget includes funds for the purchase of a paving machine •in the
Streets Division.
Specifications for a paving machine were developed by the staff of the Utilities
and Maintenance Depa1•tinent. In accordance with Section 3.28 .120 of the
Muni9ipal Code., _Notice to Bidders was published and Request for Bids was 1nade to
five vendors. Three bids were received, opened, witnessed and recorded on
October 30,. 1984.
The bid that met the written specifications and the performance requirements was
from Lee Boy Sales Company, 1903 W. Vista Way, Vista, 'CA 92083, in the amount of
$29,500, plus tax, for a total of $31,270. The two other bidders did not meet
our requirements for a demonstration on the machine that they were bi9ding,. and
their machines did not meet our written specifications. The exceptions that
were taken by the lowest bidders are considered major, since they involve
operator ~fety and washboard effect of the asphalt. One unit would not allow
for dump truck to properly back-up and dump into the paver's hopper. The other
unit did not have-hydraulic cut-off plates. Their plates would have to be
!~stalled and removed manually -making it necessary for·the operator to ~ork
around moving parts of the ~achine. This exception could pose a serious safety
problem w~eh the operator has to install cut-off plates during. operation, along
with the fact that t~e temperature of the hot asphalt in the hopper could be
hazardous· to the operator installing the cut-off plates. Also, the
specifications provided for a track set up that wo~ld insure p~sitive traction
and· eliminate a washboard effect of the asphalt. Neither the Super Paver and
Power Box (the low bidders) met the City specifications for track set-up.
g;. FISCAL IMPACT
0 ~-Th~ Street Division's 1984-85 Capital Outlay Budget contains funds to cover the
~ cost of $31,270 for the paving machine.
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EXHIBITS
1. Tabulation of Pav~~achlne bids -Exhibit A
2. Resolution No. zg//
3. Memorandum from Utilities and Maintenance Director -Exhibit B
VENDOR
-Golden State
4485 Fremont Blvd.
Fremont, CA 94536
Lee Boy Sales
1903 w. Vista Way
Vista, CA 92083
Nixon-Egli Equipment
12030 Clark Street
Santa Fe Springs, CA 90670
Clalremont Equipment
772~ Vickers Street
San Diego, CA 92111
TABULATION OF BIDS
FOR
PAYit,.k; MACHitE
alternate
Exhibit A
COST
$30,041.46 *
20,894.72 *
31,270.00
25,901.10 *
No Bid
* Did not meet written specifications and performance requirements.
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RESOLUTION NO. 7831 ----
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, ACCEPT!~ A BID ~D
AUTHORIZING Tl£ EXECUTION OF A CONTRACT FOR
A PAVING MACHINE.
BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
6 follows:
7 1. That the bid from Lee Boy Sales Company, 1903 W. Vista Way, Vista,
8 California 92083, ls hereby accepted and the City Manager is hereby authorized
9 to execute a Purchase Order for the purchase of a paving machine in the amount
10 of $29,500 plus tax, for a total of $31,270.00.
11 PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad,
12 California, at a regular meeting held on the 4th day of Deoeni:ler
13 1984, by the following vote, to wit:
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AYES: Council ltenbers Casler, rads, Kulchin, Olick and Pettine
NOES: ltlne
ATTEST:
24 ALET • , y
25 (SEAL)
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November 14, 1984
TO: PURCHASING AGENT
FROM: Director, Utilities & Maintenance
RECOMMENDATIONS FOR PURCHASE OF A PAVING MACHINE
EXHIBIT B
84-230
B-054
The Utilities & Maintenance Department staff has reviewed the bids
submitted in response to your request of October 24, 1984. It is
our recommendation the purchase be awarded Lee Boy Sales Co,,
1903 W, Vista Way, Vista, CA 92083 in the total amount of $31,270,
This recommendation is based upon an evaluation of specifications
to meet our needs and a demonstration of the equipment which each
vendor conducted, Attached are two memos which provide a discussion
of certain specific items specified and a report of the evaluations.
Detailed ·evaluation forms are on file in this office, It should be
noted that the Mauldin machine demonstrated was the Super Paver,
whereas, the bid relates to a standard model. The Super Paver price
would most likely be in excess of the Lee Boy 900ST which was bid
and demonstrated,
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Attachments
November 9, 1984
TO: DIRECTOR, UTILITIES & MAINTENANCE
FROM: Streets Maintenance Superintendent
RECOMMENDATION FOR PURCHASE OF PAVING MACHINE
After going over the evaluation rating sheets and disucssing the different
.pavers that were demonstrated, the Streets Maintenance Division recommends
that the Lee Boy 900ST is the paver that best suits our needs. The Lee
Boy 900ST meets or exceeds all of the'specifications and requirements set
by the city. The 900ST also rated out highest among the three pavers that
were demonstrated. The two other companies that placed bids on the paving
machine are in violation of the addendum to the bid. Both Nixon-Egli
Equipment Company and Golden State Equipment did not do a demonstration
with the machine that they bid on. Nixon-Egli Equipment Company demon-
strated a Power Box 650T with a diesel engine not a gasoline engine as
specified, Golden State Equipment Company demonstrated a Mauldin Super
Paver with a 2300 c,c. industrial Ford gasoline engine, but, they bid a
37 HP Wisconsin engine. The Mauldin Super Paver was also demonstrated
without any material cut off plates, Golden State Equipment also bid a
standard Mauldin track-mounted paver which does not come close to meeting
the specifications required by the city and was never demonstrated. There
are other important reasons in otir decision to recommend the Lee Boy 900ST
over the Power Box 650T or the Mauldin Super Paver,
The Power Box 650T has an exhaust heated screed which caused irritation to
the eyes of several of the raters. Also, the noise level on the Power Box
650T was extremely loud and annoying, The Street Division's 5-yard dump
trucks could not properly back up and dump into the paver's hopper. The
650T rated out lowest of the three pavers demonstrated.
The Mauldin Super Paver has several questionable problems, One being not
having hydraulic cut off plates, In Golden State's bid, they indicated they
would provide 21 and 1' cut off plates for material distribution, The
Mauldin Super Paver has no hydraulic set up for opening and closing the cut
off plates on the machine. They would have to be installed and removed
manually. This could pose a serious safety problem when the operator has to
install the cut off plates during operation. Installation of the material
cut off plates involves working around the moving p(.:lrts of the paving
machine (flight bars and augers). Also, the temperature of the hopper, due
to hot asphalt, could be very hazardous to the ope:rator installing the material
cut off plates, The track set up on the Mauldin Super Paver and the Power
Boy 650T does not meet city specifications. The Street Division specified a
track size of a minimum of 1" thick'14" wide and to be no less than 51 long when
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Director, U&M
11/9/84
Page 2
the paver is in operation. The specifications are to insure positive traction
while the paver is in operation. Also, it will eliminate the wash board
effect. Both the Mauldin Super Paver and Power Box 650T rated low in road-
ability. Field service by Golden State Equipment is also questionable due
to the fact that they work out of Fremont, CA.
The Lee Boy 900ST rated out highest in every category of the evaluation
sheet. Also, ther~ is a local, licensed dealership which would be beneficial
for service, parts and training on the asphalt paving machine.
Taking into consideration all of the evaluation sheets, the comments and
observations of the Utilities & Maintenance Department employees who rated
the different pavers, we feel the Lee Boy 900ST is the best available
machine for the type of street maintenance we perform in our day-to-day
operations. Even though the Lee Boy 900ST was the highest bidder, it still
comes in within our budgeted limit. The Lee Boy 900ST is only $1,228.54
higher than the Mauldin Super Paver. We feel, for safety reasons, avail-
ability of parts and overall performance, it will be money well spent.
C:& ~.✓-::/~~
C. O. (DUDE) GREAGREY
DG:jlc
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November 9, 1984
TO: DIRECTOR, UTILITIES & MAINTENANCE
FROM: Street Maintenance Supervisor
PAVER EVALUATION
Key personnel of the Utilities & Maintenance Department had the opportunity
to observe on-site demonstrations of three different paving machines. The
Power Box 650T, represented by Nixon-Egli Equipment Company, demonstrated
on Tuesday, October 23, 1984 on the 200 block of Cerezo. The Mauldin Super
Paver, represented by Golden State Equipment Company, demonstrated on
Wednesday, October 24, 1984 on the 200 block of Cerezo. The Lee Boy 900ST,
represented by Lee Boy Sales Company, demonstrated Monday, October 29, 1984
on the 100 block of Cerezo. The raters were from the Streets Division and
Mechanical Maintenance Division:
Keith Eyler -Mechanical Maintenance Superintendent
Greg Clavier -Street Supervisor
Greg Woods -Maintenance Worker III -Streets
Jerry Skripsy -Maintenance Worker III -Streets
Larry Whatley -Maintenance Worker III -Streets
Allan Packer -Maintenance Worker III -Streets
Carl Bergman -Maintenance Worker II -Streets
Each rater evaluated the three different pavers while in field operations. The
pavers were rated on nine different categories. The three categories on main-
tenance were not evaluated by all seven raters.
In all categories except for one 1 the Lee Boy 900-ST rated higher. The one
category was operator comfort and the Mauldin Super Paver rated out the same
as the Lee Boy.
Mauldin
Power Box 650T Super Paver Lee Boy 900 ST
Operator Safety 47 51 66
Operator Visibility 35 56 65
Ingress & Egress 51 52 65
Operator Comfort 30 58 58
Readability (Field) 44 47 65
General (Operation) 40 53 68
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Director, U&M
11/9/84
Page 2
All the evaluation sheets are available for more information regarding
comments and remarks by the different raters.
The overall condition of the road surface after the demonstration
coincides with the results of the evaluation sheets. The Lee Boy 900ST
out-performed both the Mauldin Super Paver and the Power Box 650T.
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GREG CLAYIER
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