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HomeMy WebLinkAbout1985-01-02; City Council; 7524-2; Palomar joint land outfall interceptorAB# 7524 SUP#^ MTG. 1-2-85 DEPT. U/M The San Marcos line project has previously been approved for the FY 84-85 CIP as project 82-48-3126 and $777,243 was appropriated. project is estimated to be $547,979 plus the engineering and construction management costs of about 15% or $82,197 for a total project cost of $630,176. FISCAL IMPACT: Funds in the amount of $777,243 were appropriated this fiscal year, however, the current project is estimated at $630,176 or about $147,000 less. It should be noted, however, that we are receiving about one third the capacity originally requested. EXHIBITS : 1. Resolution No. 78L 2. . Carlsbad’s share of the current 6 TITLE: PALOMAR JOINT LAND OUTFALL INTERCEPTOR INTERAGENCY AGREEMENT AMENDMENT #3 CITY MOR. a I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 7862 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, RESCINDING RESOLUTION NO. 7521 AND NO. 7371 AND APPROVING A NEW AGREEMENT BETWEEN THE CITY OF CARLSBAD, THE SAN MARCOS COUNTY WATER DISTRICT AND THE CITY OF VISTA AGENCY AGREEMENT FOR THE CONSTRUCTION AND MAINTENANCE OF A JOINT SEWER LINE AEFACILITIES KNOWN AS THE PALOMAR JOINT LAND OUTFALL INTERCEPTOR INTER- The City Council of the City of Carlsbad, California, does hereby resolve: 1. That a certain agreement between the City of Carlsbad, the Vista Sanitation District, the Buena Sanitation District and the San Marcos County Water District, known as the Palomar Joint Land Outfall Interceptor Interagency agreement approved by Resolution No. 7521 and No. 7371 is hereby rescinded. 2. That a certain agreement between the City of Carlsbad, the San Marcos County Water District and the City of Vista known as the Palomar Joint Land Outfall Interceptor Interagency agreement for the construction and maintenance of a joint-use sewer line and facilities, a copy of which is attached hereto and incorporated herein by reference, is hereby approved. 3. The Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. approval is conditioned upon acceptance of this agreement by all other agencies which are a party to said agreement. This Ill I// Ill Ill Ill /I1 Ill 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 20 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 2nd day of January , 1985, by the following vote, to wit: AYES: NOES : None Council Mdxrs Casler, Lewis, Kulchin, Chick and Pettine ABSENT: None ATTEST : I MARY H. qSLER, Mayor ALETHA L. RAWENKRANZ, City Clerk $ (SEAL) -2- 31 PALOMAR JOINT LAND OUTFALL INTERCEPTOR . INTERAGENCY AGREEMENT THIS AGREEMENT is made and entered into this day of by and between the SAN MARCOS COUNTY WATER DISTRICT (SAN MARCOS), the CITY OF VISTA (VISTA), and the CITY OF CARLSBAD (CARLSBAD), colle-ctively referred to as PARTIES. RECITALS: WHEREAS, SAN MARCOS and BUENA entered into an agreement dated June 19, 1967, for lease of capacity by SAN MARCOS in BUENA SANITATION DISTRICT'S ENCINA OUTFALL SEWER LINE (BUENA LINE), this agreement expired July 1, 1978; and WHEREAS, SAN MARCOS and BUENA entered into a second agreement for lease of capacity by SAN MARCOS in the BUENA LINE for the period of July 1, 1978, through July 1, 1981 ; and WHEREAS, this second lease agreement was subsequently amended to extend an additional year to July 1, 1982; and WHEREAS, SAN MARCOS, the DAON CORPORATION, and BUENA entered into a third agreement for lease of capacity by SAN MARCOS in the BUENA LINE for the period of July 1, 1982 through January 1, 1984, (the estimated operational date for the then proposed San Marcos Outfall Sewer Line to the Encina Treatment Plant or the Meadowlark Water Reclamation Facility for use by SAN MARCOS); and WHEREAS, on June 20, 1966, BUENA and CARLSBAD entered into an agreement for lease of capacity in the BUENA LINE; and WHEREAS, on December 15, 1981, BUENA and CARLSBAD rescinded the aforementioned agreement and entered into a new agreement entitled "AGREEMENT BETWEEN THE BUENA SANITATION DISTRICT AND THE CITY OF CARLSBAD FOR THE LEASE OF CAPACITY IN THE ENCINA OUTFALL, the BUENA LINE, the period of this lease extends to July 1, 1996; and WHEREAS, because of these leases of capacity to SAN MARCOS and CARLSBAD, and because of continued increase in sewage from SAN MARCOS, CARLSBAD, and BUENA, the BUENA LINE has almost reached its capacity; and -I- WHEREAS, VISTA desires to obtain sewage transmission capacity to the Enci na Water Pol 1 ution Control Faci 1 i ties to serve the development in VISTA'S service area, known as Raceway Basin area; and WHEREAS, CARLSBAD desires to obtain additional sewage transmission capacity to the Encina Water Pollution Control Facilities to serve in the developments in the south and central CARLSBAD service area; and WHEREAS, in 1979 SAN MARCOS initiated a project entitled "SAN MARCOS COUNTY WATER DISTRICT LAND OUTFALL INTERCEPTOR" (State Water Resources Control Board Project No. C-06-1571-010) which extended from SAN MARCOS to the Encina Plant. Plans, specifications, and an environmental impact report were prepared. The design criteria for the lower reach from El Camino Real to the Encina Plant was 12.1, more or less, millions of gallons per day maximum flow capacity ; and WHEREAS, PARTIES to this Agreement have expressed a desire to cooperate in the construction, operation, and maintenance of the Palmar Joint Land Outfall Interceptor, as shown on P1 ans and Specifications prepared by Neste, Brudin and Stone, Civil Engineers, dated August 23, 1983, as set forth in this Agreement and hereinafter call ed "INTERCEPTOR"; and WHEREAS, PARTIES are entering into this Agreement in order to establish their respective rights and duties with respect to the ownership of capacity in each reach of the facilities and for the operation and maintenance of the facil i ties; COVENANTS NOW THEREFORE, incorporating recitals of facts above, the PARTIES hereto agree as follows: OWNER: SAN MARCOS shall be the owner and shall be Article 1. responsible for the preparation of the contract documents, the environmental impact report for SAN MARCOS, the Coastal Commission permits, all other permits, property acquisition and easements, supervision of construction, operation and mai ntenance of the INTERCEPTOR, and for the f i scal management of the INTERCEPTOR. Assistance from other agencies shall be provided to facilitate the process upon request by SAN MARCOS. - -2- 5- __^.. .. Article 2. OWNER'S RESPONSIBILITIES: SAN MARCOS shall diligently and faithful ly pursue a1 1 the foregoi ng responsi bil i ties knowing that time is of the essence for construction of the INTERCEPTOR to relieve the surcharging in the BUENA LINE. ARTICLE 3. CAPACITY OWNERSHIP: The ownership of capacity in the INTERCEPTOR is shown in Table 1. TABLE I CAPACITY OWNERSHIP PERCENTAGES Carl sbad MGD % - 5.0 23.98 Vista 3.75 17.99 - MGD- % San Marcos MGD % 12.1 58.03 - (See Exhibit A for location) The final maximum peak flow capacity for the City of Carlsbad equals 5.0 Million Gallons Per Day and the Vista Sanitatioa District equals 3.75 Million Gallons Per Day. For purposes of distributing costs, the costs shall be shared by all three agencies in accordance with their capacity ownership, and for the construction cost. Final adjustments to these costs will be made after the INTERCEPTOR is finally constructed and all costs are known. Article 4. PRE-CONSTRUCTION: The pre-construction work to be completed shall include, but not be limited to, the following tasks: 1. Preparation of an Environmental Impact Report (EIR) the project. 2. Revisions to the construction documents for the oversizing to accommodate the Carlsbad and Vista flows prepared by NESTE, BRUDIN & STONE, INC. -3- I. 3. Acquisition of permits. 4. 5. Acquisition of easements and rights-of-way. Administration, miscellaneous engineering, and legal tasks. Since SAN MARCOS has already prepared an EIR and completed construction documents for their original "Land Outfall Interceptor'' Project, SAN MARCOS will not share in any additional costs for tasks 1 and 2. Costs for tasks 1 and 2 shall be shared between VISTA and CARLSBAD in accordance with their capacity ownership percentages [omitting SAN MARCOS) so weighted and averaged to account for the construction cost. These computations are shown in Exhibit B and sumarized as follows: CARLSBAD 57.1 4 percent VISTA 42.86 percent Final adjustments to these percentages will be made aftw the project is finally constructed and all costs are known. Pre-construction costs shall be shared among the agencies in accordance with their capacity ownership as set forth in Article 3. With the assistance of CARLSBAD and VISTA, SAN MARCOS shall take any and all steps necessary to acquire easements of right-of-way for the project. In the event eminent domain proceedings are necessary, all PARTIES agree to take any necessary legal proceedings required. All PARTIES agree to adopt any necessary resol utions connected wi th said 1 egal proceedings. The cost of a1 1 such legal proceedings shall be borne in accordance with Article 3. .- Article 5. CONSTRUCTION: SAN MARCOS shall be the contracting agency, shall administer the construction contract, in accordance with Division 12, Water Code, State of California, and shall take any and all steps necessary to ensure the INTERCEPTOR is completed in accordance with the plans and specifications. Change orders or amendments to the approved plans and specifications affecting the costs to be paid by other PARTIES hereto may beauthorized by SAN MARCOS on individual change orders of $25,000.00 or less, up to an aggregate of five (5%) percent of the INTERCEPTOR construction costs, without approval from the other affected PARTIES. Article 6. COST ACCOUNTING (Pre-Construction and Construction) : SAN MARCOS shall keep and maintain proper books of account and records in which complete and current entries shall be made of all transactions. -4- 7 For the construction contract of the project SAN MARCOS shall prepare or The cash flow tables shall be updated cause to be prepared a cash flow table. quarterly to reflect any changes in the schedules or in anticipat shall reflect the capacity ownerships shown in Articles 3. Upon "Notice to Proceed" of contract, all of the PARTIES hereto shall trust fund to be held by SAN MARCOS fifteen (15%) percent of share of the estimated total construction costs as shown in init !d costs, and execution of deposit in a each PARTY'S a1 cash flow table. SAN MARCOS shall then bill each of the PARTIES quarterly, in advance to insure that SAN MARCOS always has sufficient funds on hand to make timely disbursements in the Administration of the project. VISTA and CARLSBAD shall pay such statements within a reasonable period thereafter. SAN MARCOS shall submit with each quarterly billing a copy of the updated cash flow table showing how each PARTY'S anticipated costs were established. In tlte event that SAN MARCOS borrows any monies in order to pay such costs as they become due because of delay in required payments by any of the parties hereto, the costs of such borrowing shall be paid by the PARTY or PARTIES causing such delay in proportion to the mount of their respective obligations and the period of delay caused by each such PARTY. SAN MARCOS shall invest all deposits made with it pursuant to this Agreement until needed for payment of the costs and all earnings thereon shall inure to the PARTIES hergto in proportion to the respective amounts credited to them. SAN MARCOS shall be strictly accountable to all PARTIES hereto for all funds received by it pursuant to this Agreement, and shall maintain and make available to the PARTIES hereto adequate records of all receipts and disbursements pursuant thereto. Article 7. ROUTINE MAINTENANCE AND OPERATION OF THE PROJECT: On completion of the INTERCEPTOR, each PARTY shall enjoy the capacity ownerships set forth in Article 3, Table I. However, SAM MARCOS shall provide routine maintenance and operation functions for the INTERCEPTOR in accordance with this Agreement. Costs of maintenance and operation shall be shared by the PARTIES hereto in proportion to their capacity ownerships, as set forth in Article 3, Table I. -5- - - .. The expenses of repair shall be charged to each PARTY on the basis of capacity ownership, and shall be substantiated by customary accounting procedures; and shall be paid by VISTA and CARLSBAD within a reasonable period of time provided, however, such costs benefitting less than all PARTIES shall be borne by the PARTY or PARTIES concerned. The cost of replacing any portion of the INTERCEPTOR shall be allocated on the basis of the capacity of ownership as set forth herein for the INTERCEPTOR being repl aced. SAN MARCOS shall undertake any necessary repairs or replacement at the earliest possible date. Article 9. METERS: VISTA and SAN MARCOS shall maintain meters to measure the flow of wastewater into the INTERCEPTOR. CARLSBAD'S flow shall be determined by subtracting the sum of the flows from VISTA and SAN MARCOS from the total flows measured by the Palonar Parshall flume meter at the headworks of the Enci na Water Pol 1 uti on Control Facil i ties. Each PARTY shall bear the full cost of the meter and appurtenances installed for the use of that PARTY in measuring the amount of wastewater discharge into the INTERCEPTOR. Article 10. PROHISITION OF TOXIC MATERIALS: Each PARTY agrees to adopt and enforce on a continuing basis regulations prohibiting the discharge of toxic materials to the Encina Water Pollution Control Facilities. Each PARTY agrees to enforce rules and regulations relative to the discharge of sewage and wastewater to the INTERCEPTOR to insure that anything introduced into the INTE2CEPTOR is consi stent with the Enci na NPDES discharge permi t. Any PARTY failing to conply with the provisions of this Article shall pay any costs directly or indirectly resulting therefrom, including the cost of ascertaining and establishing that such violation did occur as well as any fines, penalties, engineering, accounting, administrative and legal costs, as we1 1 as any resulting increased operating, maintenance and repl acenent or repair costs that are incurred. Article 11. INDEHNITY OF VISTA AND CARLSBAD: SAN MARCOS shall indemnify, assume the defense of, and hold free and harmless, VISTA and CARLSBAD, their officers, directors, agents and employees from any and all -7- ' obligations, liabilities, liens, claims, demands, losses, damages and expenses, of whatever type or nature, including, but' not limited to, attorney's fees and all litigation costs arising out of SAN MARCOS'S operation or maintenance of the INTERCEPTOR or any other act or omission to act by SAN MARCOS, its agents, servants, employees, invi tees, or independent contractors relating to the operation and maintenance of the INTERCEPTOR. Notwi thstandi ng, the foregoi ng , the indemnity agreement created by this Article shall not indemnify VISTA or CARLSBAD, their directors, agents or empl oyees against any 1 i abi 1 i ty ari si ng from the negl i gence or will ful misconduct of VISTA or CARLSBAD, their officers, directors, agents, employees or independent contractors. Article 12. SAN WARCOS TO MAINTAIN INSURANCE: SAN MARCOS shall maintain in force, beginning with the completion of the construction and extending through the full period of this Agreement, a full comprehensive pub1 ic 1 i abi 1 i ty and property damage i nsurance pol icy insuri ng against any and all claims for injuries or death of persons or damage to property occurring in, upon, or about the property subject to this Agreement. The insurance contract shall have limits of not less than $1,000,000.00 single-limit coverage; VISTA and CARLSBAD, their officers, directors, agents and employees, shall be listed as named insureds, and it shall provide for at least forty-five (45) days notice of cancellation or modification of coverage or limits. Said insurance shall be included as an operating and maintenance expense as provided in Article 7. Article 13. NOTICES: Notices which any PARTY is required to give or desires to give hereunder may be served upon another PARTY by personally delivering a copy thereof, or by mailing any such notice by certified mail, return receipt requested, postage prepaid, addressed as follows: CITY OF CARLSBAD 1200 Elm Avenue Carl sbad, Cal i f orni a VISTA SAM I TAT ION D I STR ICT P.O. Box 1988 Vi sta, Cal i forni a 92083 SAN MARCOS COUNTY WATER DISTRICT 788 West San Marcos Boulevard San Marcos, California 92069 -8- Any PARTY may from time to time designate a different address for notice by notifying the other PARTIES; any notice nailed by regular mail shall be deemed received by the PARTY to whom such notice is addressed on the date of the return receipt. Article 14. AMENDMENTS TO THIS AGREEMENT: This Agreement may not be altered in whole or in part except by modification in writing, executed by all PARTIES to this Agreement. Article 15. ATTORNEY'S FEES: In the event any litigation in law or in equity, including action for declaratory relief, is brought to enforce or i nterpret the provisions or performance of thi s Agreement, the prevail i ng PARTY shall be entitled to the award of a reasonable attorney's fee and the costs of the proceeding, which shall be determined by the Court or the presiding officer having authority to make this determination. If any PARTY to this Agreement becomes a party to any litigation, concerning the enforcement or interpretation of the provisions of this Agreement or the perfomance of this Agreement by reason of any act or omission of the other PARTY or authorized representatives of another PARTY to this Agreement and not by any act or omission of its authorized representatives, the PARTY that causes the other PARTY to become involved in the proceeding shall be liable to that PARTY for reasonable attorney's fees and costs of the proceeding incurred by that PARTY in the proceeding. The award of reasonable attorney's fees and costs shall be determined as provided above . In the event opposing PARTIES have each prevailed OR one or more causes of action actual ly contested or adrni tted by pl eadi ngs or pre-hearing documents on file, the presiding officer shall make an award of attorney's fees and costs, but the presiding officer nay prorate such fees and costs between prevailing PARTIES based on the necessity of the proceeding and the importance of the issue upon which each PARTY has prevailed. Article 16. ENTIRE AGREEME:JT: Thi s Agreement, together with the Exhibits hereto, contains a1 1 represmtations and the entire understanding between the PARTIES with respect to the subject matter of this Agreement. Any prior correspondence, memoranda or agreements are replaced in total by this Agreement and Exhibits hereto. -9- Article 17. ASSIGEMENT: No PARTY to this Agreement shall be entitled to assign all or any portion of their rights or obligations contained in this Agreement without obtaining the prior written consent of the other PARTIES. This shall not apply to successor agencies which are also PARTIES to this Agreement. Article 18. BINDING EFFECT: This Agreement shall inure to the benef i t of and be binding upon PARTIES hereto and their respective successors, heirs, and assigns. Article 19. APPLICABLE LAW: This Agreement and any disputes relating to this Agreement shall be construed under the laws of the State of California. Article 20. UNENFORCEABLE PROVISIONS: The terms, conditions, and covenants of thi s Agreement shoul d be construed, wherever possible, consistent wi th appl icabl e 1 aws and regul ations. To the extent that any provision of the Agreement violates aqy applicable law or regulation, the remaining provisions shall nevertheless be carried into full force and effect and remain enforceable. Article 21. VENUE: For the purpose of litigation or arbitration, venue shall lie in the North County Judicial District, County of San Diego, State of California, or, if such venue cannot be exercised, in the Federal or State Court nearest to the North County Judicial District, County of San Diego. Articl e 22. - TERM: This Agreement is executed and is to be performed in the North County Judicial District, County of San Diego, State of Cal i forni a, and consi sts of 23 pages ( i ncl udi ng Exhi bi ts) , and shall continue in effect until terminated by mutual agreement of the PARTIES. Article 23. SIGNATURE AND SEALS: This Agreement shall be effective on and from the day and year first above written. IN WITNESS WHEREOF, we have hereunto set our hands and seals. ATTEST : CITY OF CARLSBAD c. BY -City Clerk Mayor ATTEST: SAN MARCOS COUNTY WATER DISTRICT bli 11 i am W. Rucker, Secretary Dale Mason, President ATTEST : CITY OF VISTA City Clerk Mayor 13 -1 0- E X H I B I T "A" I E .X'H I B I T "B" EXHIBIT "B" PALOMAR JOINT LAND OUTFALL INTERCEPTOR PRE-CONSTRUCTION COST ALLOCATION FOR TASKS 1 AND 2 FROM TABLE 1 CAPACITY OWNERSHIP PERCENTAGES FOR THE THREE AGENCIES ARE: CARLSB AD 23 98% VISTA 17.99% SAN MARCOS 58.03% DELETING SAN MARCOS, THE OWNERSHIP PERCENTAGES ARE: CARLSBAD VISTA 23*98/100 - 58.03 = 57.14 17.99/100 - 58.03 = 42.86 .. L 0 0 m m e 94 9 "" 9 * m 4 W W b, In Ln N *) h ? '0. N v) d m d * 0 3 p", d d m d W * +r I& \ 0 0 m w 9 U L h m a? 4 d n u w 0 (? N 2 0 0 In h N N 9 .. In 0 Lo In b, In N N r: 9 m e m ? "I r( 0 m r( er LL \ 0 In N * 9 +J LL 0 d m al V L u al +r al L V E 0 u - a c) 5 0 0 0 N - 0 .. r. Lo \o 0 r-. N Y m In m (u d a: ru 0 N (0 ? 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'0, * a W \ 0 In e * 'p, d A -Q al c, 0 al c, 0 L a. al 0 r E Y - 2 - Io m m 0 0 0 N 9 9 0 Io cn h Q 0 m m m '9 0 W 0 W s-4 s-4 .. "! -1 "! d L al v) V v) L V al c, u 0 a p? 5 a n a c a - U m 0 0 0 0 + 4 9 9 0 aD h rn W Lu 9 0 0 m co 2 rn s-4 0 p.) rn p.) u) 9 m. "! -I lA 2 - -0 al v) 3 al rr c 0 c, 0 al C L= 0 V E u C w Y c a c In m EXHIBIT C SEWER MASTER PLAN MAJOR TRUNK LINE MAP - 15 -