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HomeMy WebLinkAbout1985-02-05; City Council; 8049; Various clerical classifications amendmentAMENDING VARIOUS CLERICAL CLASSIFICATIONS I RECOMMENDED ACTION: DEPT. HD.~ CITY MGR.= CITY AlNm City Council adopt Resolution No. 78f 6 , adopting the classification changes proposed. ITEM EXPLANATION William Hamilton and Associates has completed a Clerical Position Classification Study for the City. determine whether individual positions were properly allocated to current classifications ; and to make recommendations for change where appropriate. The study objectives were to validate existing classes; The study results and recommendations have been reviewed with clerical employees involved. A copy of the study has been reviewed by the Carlsbad City Employees' Association. The study recommends the following changes which are concurred in by the City and herein recommended for consideration by the City Council. Additional changes may be recommended at a later date. 1. Create the classification of Minutes Clerk at Range 25 and appoint the incumbent. 2. Change duties of Clerk Typist I and I1 to better describe library duties and change qualifications to provide option for typing speed. 3. As Steno Clerk positions are left vacant, fill them with Clerk Typists and eliminate Steno Clerk class. FISCAL IMPACT Approximately $3,000 added annual salary and benefit costs for Minutes Clerk posit ion. EXHIBIT Resolution No. 7896 I 1 e 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 7896 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLMAD, CALIFORNIA, AMENDING THE CLASSIFICATION AND SALARY PLANS OF THE CITY TO INCLUDE VARIOUS CHANGES. WHEREAS, the City Manager recmnends and the City Council concurs that the following changes shall be included in the City classification and salary plans. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council authorizes and directs the City Manager to make the following changes to the City classification and salary plans. a. Add the classification of Minutes Clerk as described in Attachmen A, at Salary Range 25 as described in Attachment 8, attached hereto and made a part thereof and appoint the incumbent performing that function to that position. b. Incorporate changes in the duties of Clerk Typist I and I1 as described in Attachment C, attached and made a part thereof. C. Combine the classifications Steno Clerk I and I1 with Clerk Typis I and I1 at such time in the future when through attrition of incunbents no Steno Clerk positions exist in the City. Ill Ill Ill Ill Ill Ill Ill a 1 2 3 4 5 6 7 10 11 12 14 1 tr 17 1E 1s 2c 21 2: 2: 24 2f 2E 25 2€ PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 5th day of February 1985, by the following vote, to wit: AYES: NOES: None ABSENT: None Council JYk3bers Casler, lads, Kdchin, Chick and Pettine RARY H. C@X ER, Mayor ATTEST: LLeCbL69. 6?A=LL ALETHA L. RAUTENKRPNZ, City Clerk 3 RESOLUTION NO. '7876 MISCELLANEOUS EMPLOYEE CLASSIFICATION AND SALARY RANGE SCHEDULE CLASSIFICATION RANGE ACCOUNT CLERK I 17 ACCOUNT CLERK 11 21 ACCOUNTANT 35 ACCOUNTING TECHNICIAN 24 AQUATIC SUPERVISOR 37 ASSISTANT CIVIL ENGINEER P42 ASSISTANT PLANNER P37 ASSOCIATE CIVIL ENGINEER P49 ASSOCIATE PLANNER P45 AUDIO VISUAL SPECIALIST P38 BUILDING INSPECTOR I 28 BUILDING INSPECTOR 11 38 BUILDING INSPECTOR I11 44 BUILDING MAINTENANCE CARPENTER 30 BUILDING MAINTENANCE SUPERVISOR 37 BUYER 33 CLERK TYPIST I 15 CLERK TYPIST I1 17 CODE ENFORCEMENT OFFICER 34 CONSTRUCTION INSPECTOR 38 CONSTRUCTION SUPERVISOR 46 CUSTODIAN 16 CUSTODIAN I1 19 DEPUTY CITY CLERK ?$. 25 DEVELOP. PROCESS. COORDINATOR 29 ELECTRICAL OPERATIONS SUPERVISOR 37 ENGINEERING TECHNICIAN I ENGINEERING TECHNICIAN I1 EQUIPMENT ECHANIC I EQUIPMENT KCHANIC 11 EQUIPMENT MECHANIC LEADWORKER EQUIPMENT SERVICE WORKER GRAPHICS TECHNICIAN LIBRARIAN I LIBRARIAN I1 LIBRARIAN I11 LIBRARY ASSISTANT I LIBRARY ASSISTANT I1 LIBRARY ASSISTANT I11 "LIWARY CLERK I "LIBRARY CLERK I1 MAINTENANCE ELECTRICIAN I MAINTENANCE ELECTRICIAN 11 MAINTENANCE WCflKER I 27 34 28 30 35 21 28 P3 0 P36 P3 8 24 29 35 21 23 28 30 21 CLASSIFICATION RANGE METER READERjREPAIRER I METER READER/REPAIRER I1 METER SHOP SUPERVISOR MINUTES CLERK OFFICE SUPERVISOR PARK MAINTENANCE WORKER 11 PARK MAINTENANCE WORKER 111 PARK PLANNER PARK SUPERVISOR PERMIT CLERK PLANNINC TECHNICIAN I PLANNING TECHNICIAN 11 POLICE RECORDS CLERK I POLICE RECORDS CLERK 11 POLICE SERVICES AIDE RECEPTIONIST CASHIER RECREATION SUPERVISOR I RECREATION SUPERVISOR I1 SECRETARY I SECRETARY I1 SECRETARY /BOOKKEEPER SECRETARY TO CITY ATTORNEY SECRETARY TO CITY MANAGER SENI(3R CONSTRUCTION INSPECTOR SENIOR RECEPTIONIST CASHIER SEWER MAINTENANCE SUPERVISOR *STEN0 CLERK I *STEN0 CLERK I1 STOREKEEPER STREET MAINTENANCE WORKER I1 STREET MAINTENANCE WORKER I11 STREET MAINTENANCE SUPERVISOR SWEEPER OPERATOR TR PNSPORTATI ON ENGINEER TREE TRIMMER I TREE TRIMMER I1 TREE TRIMER LEADWORKER UTILITY MAINTENANCE WORKER XI 21 25 37 25 29 25 30 P42 37 19 28 35 19 21 15 15 29 37 23 25 24 29 29 42 17 37 17 19 20 25 30 37 29 51 23 27 31 25 UTILITY MAINTENANCE WORKER I11 30 UTILITY SYSTEMS OPERATOR 11 27 UTILITY SYSTEMS OPERATOR I11 29 WATER MAINTENANCE SUPERVISOR 37 WORD PROCESSING OPERATOR I 19 WORD PROCESSING OPERATOR 11 21 *Library Clerk I and I1 and Steno Clerk I and I1 to be deleted when vacated by Y incumbents . ATTACHMENT 8 RESOLUTION NO. yr7d DEFINITION MINUTES CLERK Under general superv isions, to attend City Council, Planning Commission, and other City board, commission and committee meetings - to transcribe proceedings, edit the transcribed material appropriate, and produce finished minutes for distribution. DISTINGUISHING CHARACTERISTICS This class requires a high degree of skill in transcribing proceedings, and in editing and condensing transcribed material to produce finished minutes. This position is distinguished from other clerical classes by virtue of the requirement for outstanding stenographic skills as well as skills in editing transcribed material. EXAMPLES OF DUTIES Attends City Council ; Planning Commission; Housing and Redevelopment Advisory Committee; Library Board; Traf Pic Safety Commission; Parks and Recreation Commission; Design Review Board; Commission and committee meetings. Takes minutes at above referenced meetings using machine shorthand or equi vale nt . Tape records proceedings of Planning Commission and Design Review Board meetings. Operates typewriter or word processor to transcribe recorded material. Edits and condenses recorded material to produce finished material. Distributes minutes to board and commission members and others. Makes corrections to minutes when so indicated by board and commission members. Reviews accuracy of final copy. QUALIFICATIONS Knowledae of: Correct English usage, spelling and punctuation. Board and commission proceedings and procedures. Modern office practices, various report and correspondence formats, and business office methods and equipment. I Minutes Clerk (Cont inuc .j I- Ability to:.. . Perform difficult and responsible stenographic work. Take stenographic notes at meetings and hearings, or otherwise provide for recording of proceedings and prepare clear and concise reports. Transcribe testimony, opinions, and resolutions by machine shorthand or equivalent at a speed of 120 words per minute. Type accurately at a speed of 60 words per minute. Employ good judgment and make sound decisions in accordance with estdlished procedures and policies regarding composition, structure, and level of detail required in board, commission, and committee minutes. Establish and maintain cooperative relationships with those contacted in the course of work. Exoerience and Education Any combination equivalent to experience and education that could be likely to provide the required knowledge and abilities. the knowldege and abilities would be: A typical way to obtain Experience Two years of progressively responsible experience as a shorthand reporter, court reporter, hearings reporter, or stenotype operator - involving frequent contact with the public - in public settings. Education -- Equivalent to completion of twelfth grade, including or supplemented by specialized secretarial .or court reporting skills. - ATTACHMENT C RESOLUTION NO. 7876 DEFINITION Under general CLERK TYPIST CLERK TYPIST supervision, to type a variety I I1 of materials and to perform varied general clerical duties; and to do related work as assigned. DISTINGUISHING CHARACTERISTICS Clerk Typist I: This is the entrance level for clerical employees who are required to have typing skills but no previous clerical experience. Gnployees in this class normally work under continuous supervision performing a group of repetitive or closely related duties according to established procedures. Generally work is observed and reviewed both during its performance and upon completion, and changes in procedure or exceptions to rules are explained as they arise. As assigned responsibility and breadth of knowledge increase through successful job performance, skill development, and experience incumbents may reasonably expect their positions to be reassigned to the next higher class of Clerk Typist 11. Under this training concept, positions assigned to the class of Clerk Typist I1 which become vacant may reasonably be filled at the Clerk Typist I level . Clerk Typists I are normally considered to be on a training status. Clerk Typist 11: Positions in this class are normally filled by advancement from the lower grade of Clerk Typist I, or, when filled from the outside, require prior clerical experience. A Clerk Typist I1 works under general supervision, and is expected to perform a wide variety of typing, technical and general clerical duties requiring only occasional instruction or assistance. Adequate performance at this level requires the knowledge of departmental procedures and the ability to choose among a limited number of alternatives in solving routine problems and setting priorities. work productively even in the absence of supervision. Employees in this class may often have contact with the public, answering a variety of procedural questions or giving out information from established records. reviewed upon completion and for overall results. A Clerk Typist is-expected to Work is normally EXAMPLES OF DUTIES Perform a wide variety of clerical work including typing, proofreading, filing, checking and recording infomation on records. May provide primary clerical- support to an operating section or division where shorthand skills are not required . Answer the telephone and wait on the general public, giving information as required. Type letters, memorandums, or other materials, from oral direction, rough draft, copy, notes or transcribing machine recordings. 7 - Clerk Typist I, Clerk ‘,,gist I1 (continued) Operate adding machine and other office appliances. Sort and file documents and records according to prede-ermined classifications, maintaining alphabetical, index, and crossreference files. Orders, receives, checks and maintains office supplies and related inventory. Check invoices and requisitions, and perform arithmetical calculations. Receive, sort and distribute incoming and outgoing mail. Sene as receptionist. Prepare simple statistical reports. Serve as telephone operatorrecept ionist as assigned. May: Establish and maintain complex files and records pertaining to library sen ices. Assist patrons with routine/procedural questions or refer patrons to appropriate library personnel. Work at circulation desk charing library materials in and out. QUALIFICATIONS Knowledge of: Clerk Typist I English usage, spelling,-grammar, and punctuation. Clerk Typist I1 Above, plus a knowledge of office methods and equipment. Ability to: Clerk Typist I Perform routine clerical work. Learn and operate office appliances, and learn office methods, rules, and policies. Understand and carry out oral and written directions. Cle'rk Typist I, Clerk ist I1 (continued) Ability to: -(Clerk Typist I) Type at a speed of not less than 50 words a minute from clear copy, or perform a variety of library clerical work with speed and accuracy and type at a speed of 40 words a minute from clear copy, depending upon the job duties assigned. Give assistance to and deal courteously with library patrons. Learn library practices and procedures, and the location of materials in the. libraries. Work cooperatively with others. Clerk Twist I1 Perform work of average difficulty, including compiling data for reports and making arithmetical calculations. Operate off ice appliance. Understand and carry out oral and written directions. Type at a speed of not less than 60 words a minute from clear copy, or apply proper library practices and procedures to perform a variety of clerical and technical tasks and type at a speed of 50 words per minute from clear copy. Work cooperatively with others. Experience and Education Clerk Typist I Any combination equivalent to the experience and education that could likely provide the required knowledge and abilities. Clerk Typist I1 Any combination equivalent to the experience and education that would likely provide the required knowledge and abilities. knowledge and abilities would be one year of experience performing duties comparable to those of a Clerk Typist I. A typical way to obtain the 9