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HomeMy WebLinkAbout1985-03-26; City Council; 8102; Library Reorganization�A 0 CIT, OF CARLSBAD -- AGENDA► $ILL AB# ?___2 11 1 LE: 'MTG. 3j26-jLIBRARY REORGANIZATION IDEPT. LIB t; Z 0 v d V Z 0 v DEPT. HD. /'� CiTV A-F%sr_T uF J__ CITY MGR. 5 RECOMMENDED ACTIOW: Adopt Resolution No. 77,q authorizing changes to the classifica- tion and salary plan in Library Department reorganization. ITEM EXPLANATION: City staff and the Personnel Director have reviewed the organization of the Library Department and recommend the following changes: 1. It is recommended the council adopt a classification descrip- tion for the position of Graphic Artist at Salary Range 28. The city classification plan contains a classification for Graphics Technician which is considered significantly different from that of Graphic Artist. A Graphics Technician is involved in preparing planning maps, charts and visual aids. The posi- tion of Graphic Artist will be involved in the fine arts and in graphic presentations and displays used in the library and in other city departments. It is felt there is significant,, difference in the positions to create a new classification'. Both classifications would be at the same salary range. 2. It is recommended that the current classification for Audio Visual Specialist be modified to reflect the different assign- ments currently handled by the Audio Visual Specialist. A copy of the proposed classification with changes is attached. 3. it is recommended that the present position in the Audio Visual Division for a Library Assistant I be changed and budgeted for a Librarian III. This Librarian III would assume the supervision of the Audio Visual Division. 4. It is recommended that the position of Clerk Typist I currently budgeted for the branch be upgraded to the position of Library Assistant I. If the change is approved, recruitingvf6r= Library Assistant will proceed. 5. It is recommended that the position of Library Clerk II, Circulation Services, be upgraded to the position of Library Assistant II, Head of Circulation Services. The incumbent has held this position on an acting basis for over a year. i I PAGE 2 of ABn G :1, FISCAL IMPACT: There will be negligible impact on the 1984-85 budget. Salary and benefit increases total approximately $13,000. The 1985-86 budget has been submitted anticipating the recommended changes. EXHIBITS: 1. Resolution No. 7 ? N y authorizing a new classification and reclassification of certain posit= is. 2. Memorandum from Library Director to City Manager dated March 15, 1985. i II MARCH 15, 1985 TO: CITY MANAGER FROM: Library Director LIBRARY STAFF REORGANIZATION Recommendation Approve library staff reorganization, involving the establishment of a Graphic Artist position; job description changes and/or position upgrades for the following: 1. Audio Visual Specialist. 2. Librarian III, Head of Audio Visual Services. 3. Library Assistant I, La Costa Branch Library. 4. Library Assistant II, Head of Circulation Services. Analysis/Discussion 1. Graphic Artist: This has been a part-time position for several years. In the 1984-85 budget a three-quarter- time position was budgeted but has not been filled because an officially adopted job classification does not exist. The demands on the part-time incumbent have increased enormously. This position, like the Audio Visual Specialist, has been providing graphic arts services to many city departments in addition to the library. City department demands require this to be a full-time position. 2. Audio Visual Specialist: The job description for this position has been .revised to more accurately reflect the dutiFs performed. Over the past two years, the Audio Visual Specialist has been increasingly involved in creating slide programs, television productions and providing photographic services for many city departments. These activities have reached a level that requires the Lull time involvement of the Audio Visual Specialist. 3 t t City Manager - March 15, 1,85 Page 2 3. Librarian III: The administration of the Audio Visual Services Division of the library will, be assumed by a Librarian III. This position will be created by upgrading the currently vacant Library Assistant I position in that division. A Librarian III is recom- mended for this position because the Audio Visual Services Division is equal to other library divisions which are headed by Librarian IIIs. The responsibility and demands upon the Audio Visual Services Division require the experience and expertise of a Librarian III. 4. Library Assistant I, Branch Library: This currently vacant position is classified as a Clerk Typist I and was created to serve the needs of the library's bookmobile service. With the establishment of the branch library the duties of this position haves changed signifi- cantly and are performed at a higher level than called for in the clerk -typist series. Therefore, the recommendation is to upgrade to a Library Assistant I. 5. Library Assistant II -- Head of Circulation Services: In January of 1984 the Assistant Library Director retired. That position had been responsible for Circulation Services. Subsequently, the Assistant Director's responsi- bilities were changed and responsibility for Circulation Services was assigned to a Library Clerk II, who has had that responsibility for over a year as an Acting Library Assistant II. This Library Clerk II position should be upgraded to a Library Assistant II. Fiscal Impact There will be negligible impact on the 1984-85 budget. Salary and benefit increases total approxi- mately $13,000.00. The 1985-86 budget has been submitted anticipating the recommended changes. Alternatives The only alternative available is to not make th*ro 7nded changes. This is not acceptable. CE. LANGE CEL:pab y 11 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 '^O RESOLUTION NO. 7944 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AMENDING THE CLASSIFICATION AND SALARY PLAN OF THE CITY TO INCLUDE THE CLASSIFICATION OF GRAPHIC ARTIST AND CHANGE THE CLASSIFICATION OF AUDIO VISUAL SPECIALIST. WHEREAS, the City Manager recommends and the City Council concurs that the classification of Graphic Artist be included in the city's classification and salary plan and the classification of Audio visual Specialist should be changed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council authorizes and directs the City Manager to add the classification of Graphic Artist as described in Attachment A, attached hereto and made a part thereof. 3. City Council authorizes and directs the City Manager to change the classification of Audio Visual Specialist as described in Attachment B, attached hereto and made a part thereof. 4. 'That the City Council authorizes and directs the City Manager to add the title of Graphic Artist to the appropriate city salary plan as shown on Attachment C, attached hereto and made a part thereof. z 4 5 6 7 8 ` 9 10 11 12 13 14 15 16 17 f 18 19 20 21 22 23 24 25 26 27 �. 28 PASSED, APPROVED, AND ADOPTED at a regular meeting of the City "Counci-1_ held on the 26th day of March , 1985, by the following vote, to wit: AYES: Council Members Casler, Kulchin and Pettine NOES: None ABSENT: Council Members Chick and Lewis d- Lv�-P—� MARY A. C SLER, Mayor ATTEST: Al2�t'� g. 0, -, =�" - - ALETHA L. RAUTENKRANZ, City erk (SEAL) 2. 1 1) Attachment A Resolution No.—73AY._. GRAPHIC ARTIST DEFINITION Under general supervision to create, design, and produce varied graphic art projects; and to do related work as assigned. EXW.,WLES OF DUTIES Prepare layouts for publications, brochures, posters, projected k visual aids, displays, and other projects. 'r Prepare two and three dimensional exhibits and displays. Prepare a variety of display and visual aid materials such as• signs, posters, charts, and graphs. Prepare other related graphic art as assigned. Prepare and paint mural -size backgrounds or illustrations, props, and other itens for displays, films, slide shows and live programs produced by library staff. Designs, illustrates and prints library calendars, newsletters, - brochures, booklists and other publications used to promote library programs and collections. QUALIFICATIONS Knowledge of: ; A variety of printing and graphic techniques, materials, designs, and processes. Composition and production techniques. Children's and adults' literature, authors, and illustrators; and ability to interpret literary and other ideas in picture form. Ability to: Prepare displays, exhibits, charts, graphs, other public representations. Draw free hand art work. Produce quality layouts in various styles and media. Understand and carry out oral and written directions. Establish and mais,tain cooperative relationships with those contacted in the course of work. Graphic Artist (cont.) To write correct copy, and to use a typewriter with accuracy and moderate speed. Must have ability to use an offset press and related printing machinery. Experience and Education Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience Two years of diversified graphic, commercial, or fine arts experience including the preparation and production of graphic arts presentations, or Education Completion of an associate of arts degree or certificate program in commercial, graphic, or fine arts, or a '7 closely related field. 161 Attachment B Resolution No._/ AUDIO VISUAL SPECIALIST DEFINITION Under general supervision provides still, motion picture, and video photography on informational, technical, scientific, and historical topics for all city departments. Performs as a specialist in development and production of still, multi -image motion picture, video, and audio information programs. EXAMPLES OF DUTIES Exercises initiative, imagination, and visual creativity in trans- lating information into visual formats, audio supported as appropriate. Photographs events for technical, historical, or newsworthy significance as assigned. Conveys information of city activities using various media to the local community, county, state, or federal officials. Acts as director, cinematographer, still photographer, makeup person, lighting director, sound recordist, editor, graphic arts director, negative cutber, multi -image programmer, photographic processor, and printing technician. F QUALIICATIONS I a _ , Knowledge of: i Methods, techniques, and procedures for developing and utilizing audio-visual equipment and resources. Basic functions and organization of a public library. Ability to: Operate 16 mm and Super 8 mm motion picture equipment, single system or double system sound systems, still and motion picture projectors, 35 mm and 2 1/4 still cameras, special lens and accessories, lighting equipment; tungsten or electronics, film emulsions and their properties, subtractive and additive color processes. Process black and white and color materials, edit film using A + B or checkerboard method, edit sound track, EFX track to lab specs and ready films for composite printing. Education and Experience Any combination equivalent to experience and education that would likely provide the required knowledge and abilities. Audio Visual Specialist (cont.) C: A typical way to obtain the knowledge and abilities would be: Ex2erience ' Ten years of increasingly technical photographic work. Education Specialized audio-visual technical training preferably supplemented by a liberal arts bachelor's degree. /a ATTACHMENT C RESOLUTION NO. MISCELLANEOUS EMPLOYEE CLASSIFICATION AND SALARY RANGE SCHEDULE CLASSIFICATION - ' -RANGE ACCOUNT CLERK I 17 ACCOUNT CLERK II 21 ACCOUNTANT 35 ACCOUNTING TECHNICIAN 24 AQUATIC SUPERVISOR 37 ASSISTANT CIVIL ENGINEER P42 ASSISTANT PLANNER P37 ASSOCIATE CIVIL ENGINEER P49 ASSOCIATE PLANNER P45 AUDIO VISUAL SPECIALIST P38 BUILDING INSPECTOR I 28 BUILDING INSPECTOR II 38 BUILDING INSPECTOR III 44 BUILDING MAINTENANCE CARPENTER 30 BUILDING MAINTENANCE SUPERVISOR 37 BUYER 33 CLERK TYPIST I 15 CLERK TYPIST II 17 CODE ENFORCEMENT OFFICER 34 CONSTRUCTION INSPECTOR 38 CONSTRUCTION SUPERVISOR 46 CUSTODIAN 16 CUSTODIAN II 19 DEPUTY CITY CLERK 25 DEVELOP. PROCESS. COORDINATOR 29 ELECTRICAL OPERATIONS SUPERVISOR 37 ENGINEERING TECHNICIAN I 27 ENGINEERING TECHNICIAN II 34 EQUIPMENT MECHANIC I 28 EQUIPMENT MECHANIC II 30 EQUIPMENT MECHANIC LEADWORKER 35 EQUIPMENT SERVICE WORKER 21 GRAPHIC ARTIST 28 GRAPHICS TECHNICIAN 28 LIBRARIAN I P30 LIBRARIAN II P36 LIBRARIAN III P38 LIBRARY ASSISTANT I 24 LIBRARY ASSISTANT II 29 LIBRARY ASSISTANT III 35 *LIBRARY CLERK I 21 *LIBRARY CLERK II 23 MAINTENANCE ELECTRICIAN I 28 MAINTENANCE ELECTRICIAN II 30 MAINTENANCE WORKER I 21 CLASSIFICATION RANGE METER READER/REPAIRER I 21 METER READER/REPAIRER II 25 PETER SHOP SUPERVISOR 37 MINUTES CLERK 25 OFFICE SUPERVISOR 29 PARK MAINTENANCE WORKER II 25 PARK MAINTENANCE WORKER III 30 PARK PLANNER P42 PARK SUPERVISOR 37 PERMIT CLERK 19 PLANNING TECHNICIAN I 28 PLANNING TECHNICIAN II 35 POLICE RECORDS CLERK I 19 POLICE RECORDS CLERK II 21 POLICE SERVICES AIDE 15 RECEPTIONIST CASHIER 15 RECREATION SUPERVISOR I 29 RECREATION SUPERVISOR II 37 SECRETARY I 23 SECRETARY II 25 SECRETARY/BOOKKEEPER 24 SECRETARY TO CITY ATTORNEY 29 SECRETARY TO CITY MANAGER 29 SENIOR CONSTRUCTION INSPECTOR 42 SENIOR RECEPTIONIST CASHIER 17 SEWER MAINTENANCE SUPERVISOR 37 *STENO CLERK I 17 *STENO CLERK II 19 STOREKEEPER 20 STREET MAINTENANCE WORKER II 25 STREET MAINTENANCE WORKER III 30 STREET MAINTENANCE SUPERVISOR 37 SWEEPER OPERATOR 29 TRANSPORTATION ENGINEER 51 TREE TRIMMER I 23 TREE TRIMMER II 27 TREE TRIMMER LEADWORKER 31 UTILITY MAINTENANCE WORKER II 25 UTILITY MAINTENANCE WORKER III 30 UTILITY SYSTEMS OPERATOR II 27 UTILITY SYSTEMS OPERATOR III 29 WATER MAINTENANCE SUPERVISOR 37 WORD PROCESSING OPERATOR I 19 WORD PROCESSING OPERATOR II 21 *Library Clerk I and II and Steno Clerk I and II to be deleted when vacated by Incumbents.