HomeMy WebLinkAbout1985-04-02; City Council; 8068-2; Construction of the Safety CntrCIT OF CARLSBAD - AGEND> JILL H
MTG. V2/85
DEPT._CH
TITLE: AWARD OF CONTRACT FOR CARLSBAD
SAFETY AND SERVICE CENTER
BID PACKAGE NO. 1
Negotiated Contract for Concrete Work
DEPT. HD._
CITY ATTYMl:
CITY
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RECOMMENDED ACTION:
Adopt Resolution No. r/cf£T'7 accepting the negotiated contract and
awarding Contract Numbe r 3006-IB for the concrete work related to
site preparation of the Carlsbad Safety & Service Center.
ITEM EXPLANATION:
On Jan. 22, 1985, Council authorized the advertisement for bids for
said project. As of Feb. 26, 1985 no bids were received for Section
IB of the bid package, namely the concrete work related to the site
preparation. On March 19, 1985, Council authorized Koll Co., the
construction manager, to negotiate a contract for this work.
The construction manager has negotiated for Section IB of Bid
Package 1. References have been verified on the recommended con-
tractor who is as follows:
Bid Section 1-B Concrete -Ted L. Vance & Sons,
Gen. Eng. Contractor $90,170.50
Total for this contract is $90,170.50 which is $4,145.50 under
the Construction Manager's estimate of $94,316.0(3.
FISCAL IMPACT:
Budgeted funds for this phase of construction are in Account
No. 330-820-1810-3006.
ENVIRONMENTAL IMPACT;
EIR and CUP have been approved along with the Grading and Site
Improvement Plans.
EXHIBITS;
1. Resolution No.accepting the negotiated contract.
2. Koll Company Summary of Negotiations.
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RESOLUTION NO.7957
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA ACCEPTING A NEGOTIATED
CONTRACT AND AUTHORIZING THE EXECUTION OF CON-
TRACT NO. 3006-IB FOR THE CONSTRUCTION OF THE
CARLSBAD SAFETY AND SERVICE CENTER.
WHEREAS, negotiations have been conducted by Koll Co., the
Construction Manager, for Section 3006-1B concrete of the Site
3id Package No. 1; and
WHEREAS, the negotiated price for the concrete work is
$90,170.50; and
*WHEREAS, the acceptance of this contract is recommended by
the Construction Manager; and
WHEREAS, the funds are available in Account No. 330-820-
1810-3006;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California as follows:
1. That the above recitations are true and correct.
2. The negotiated contract with Ted L. Vance, General
Contractor in the amount of $90,170.50 for the con-
struction of Section 3006-1B concrete for the Carlsbad
Safety and Service Center is hereby accepted and the
Mayor and City Clerk are hereby authorized to execute
contracts thereafter.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the
City Council of the City of Carlsbad held the 2nd day of April,
1985 by the following vote, to wit:
AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine
NOES: None
ABSENT: None
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MARY H. ASLER, Mayor6
ATTEST:
//A±?Ct> /*• IJ\ fl'Zfr^^*^*.y ALETHA L. RAUTENKRANZ, City pierk
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(SEAL)
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II '
KOLL
7330 Engineer Road
San Diego
California 92111-1464
Roll Construction Company (f>W) 2^2-:wO
March 25, 1985
Mr. Mike Brooks
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008
Re: Carlsbad Safety and Service Center
KCC Job # 3225
Award of Contract, Bid Package IB Site Work Concrete
Dear Mike,
Approval to solicit bids for the referenced work was given by the City Council
on January 22, 1985. Work includes curbs and gutters, sidewalks, handicapped
ramps, aprons and cut off walls.
Numerous firms specializing in this activity were contacted by your Construction
Manager with a pre-bid conference being held on February 14, 1985, and bids
due on February 26, 1985. Although a number of contractors had assured us
that they intended to submit their proposal, no bids were received for this
item of work.
We requested and received approval from the City Council on March 19, 1985,
to negotiate a total cost for the work in question in accordance with prevailing
government codes allowing negotiations when no bids are received for work
advertised.
We have completed negotiations with the Ted L. Vance and Sons General Engineering
Contractor for a lump sum amount of $90,170.50. Our original estimate for
this work was $154,316.00, although, we decided during preparation of the bid
package to shift certain concrete slab work adjacent to the buildings to the
building concrete contractor. This work amounts to approximately $60,000.00
leaving a total budget of $94,316.00. This contractor will be required to
execute the City's standard bid package/contract and a copy of his proposal
on the standard proposal form is enclosed.
Mr. Mike Brooks
City of Carlsbad
March 25, 1985
Page -2-
It is your Construction Manager's recommendation that a contract be issued
to the Ted L. Vance and Sons firm for the site concrete work in the amount
of $90,170.50, plus the alternate and unit prices as noted in the bid package.
We feel that this award represents a fair and reasonable price for the work
intended.
We understand that an agenda bill will be prepared for City Council approval
of this award on April 2, 1985. Please let me know if additional information
is required or if there are any problems with this recommendation.
Sincerely,
KOLL CONSTRJrfCTIOl* 0DMPANY
William D. Smith
Senior Project Manager
WDS/mf
cc: B. Miller
D. Allison
S. Mahoney
File
Page 5
CITY OF CARLSBAD
PUBLIC SAFETY AND SERVICE CENTER
CONTRACT NO. 3006
PROPOSAL
City Council
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008
The undersigned declares he/she has carefully examined the location of the work,
read the Notice Inviting Bids, examined the plans and specifications, and hereby
proposes to furnish all labor, materials, equipment, transportation and services
required to do all the work to complete Contract No. 3006 in accordance with
the Plans and Specifications of the City of Carlsbad, and the special
provisions, to wit:
The following proposal form includes work associated with the sitework bid
package #1 items A through G.
1. Proposals for the work shall include separate prices for each item of work
bid: Bid #1A, or Bid #1B, etc. A proposal for work may include a bidder's
combination for any or all Items of work, but must also include bids for
each separate item. Award on a combination bid will only be made if it is
the lowest of any possible combination of bids and is lower than the total
bids of the lowest responsible bidders on the particular items of work
making up that combination bid. The City reserves the right to (a) award
separate contracts for each bid item, or each combination of bids, or (b)
make no award at all.
Note: If not bidding on an item of work, the bidder shall state "no bid".
2. Proposals for the work in each bid package shall be complete per the plans,
specifications and contract documents. Items listed in the special
provisions are for clarifcation only and shall not be considered as a
complete list of all the required work.
3. Quantities of materials and earthwork used on the plans are for permit
purposes only. All bidding contractors are required to complete their own
quantity take offs, and submit lump sum bids for all work unless specific
unit prices are requested within the special provisions. All work
associated with sheet nine of the improvement plans (Impala Drive), shall
be broken out separately on the proposal form.
4. Addendum(a) No(s). V^\o 4— has/have been received and is/are
included in this proposal.
Page 6
EARTHWORK AND GRADING
Bid
Item #
1A-1 Complete grading operation for the lump sum amount of
. $
1A-2 Deduct for grading, saw cut and demolition work associated with Impala
Drive for the lump sum amount of
TT3 F
1A-3 Unit Prices:
a. Additional excavation of subgrade should asphalt and base
sections need to by adjusted. Unit price amount of
. $ /cy
b. Blasted rock per cubic yard disposed of on site. Unit price
amount of
.$ /cy
c. Blasted rock per cubic yard disposed of off site. Unit price
amount of
.$ /cy
d. Rippable rock per cubic yard disposed of on site. Unit price
amount of
. $ /cy
e. Rippable rock per cubic yard disposed of off site. Unit price
amount of
.$ /cy
CONCRETE WORK
1B-1 Complete. Concrete work for the lump sum amount of Ninety thousand
one hundred and seventy dollars and 50/100* $ 90.170.50
1B-2 Deduct. For concrete work associated with Impala Drive for the lump
sum amount of three thousand three hundred and seventy
five dollars . ($ 3.375.00 )
1B-3 Unit Prices: Revised base material sections if required.
a. Add one inch class II base per square foot. Unit price amount offourteen cents . $0.14, /sf
b. Delete one inch class II base per square foot. Unit price amount
of fourteen cents _• ($O.U
7
Page 7
Concrete Unit prices should additional or repair work be required:
a. Curb and Gutter per lineal foot - Unit price amount of
five dollars and sixty five cents $ $.65 /If
b. Standard Curb per lineal foot - Unit price amount of
seven dollars and seventy five cents. $ 7.75 /If
c. Cross Gutter and Returns per square foot - Unit price amount of
three dollars . $ 3.00 /sf
d. On-site Swales per square foot - Unit price amount of
£hree dollars . $ 3.00/sf
e. On-site Aprons per square foot - Unit price amount of
£hree dollars . $ 3.00Tsf
GUNITE WORK
1C-1 Complete gunite work for the lump sum amount of
1C-2 Deduct gunite work associated with Impala Drive for the lump sum
amount of
SEWAGE, WATER, STORM DRAIN
1D-1 Complete sewer, water and storm drain (including allowance) for the
lump sum amount of
1D-2 Deduct sewer, water and storm drain associated with Impala Drive for
the lump sum amount of
ELECTRICAL, TELEPHONE, GAS, C.A.T.V.
1E-1 Complete electrical, telephone, gas, C.A.T.V., communication and
streetlight work for the lump sum amount of
1E-2 Unit Price; Cost per lineal foot of C.A.T.V. conduit included within
item 1E-1. Unit price amount of
ASPHALT
1F-1 Complete asphalt work for the lump sum amount of
. ^
Page 8
1F-2 Deduct asphalt work associated with Impala Drive for the lump sum
amount of
TTS
1F-3 Add Alternate:
Cost to install prime coat on base prior to asphalt:
a. Prime Coat on street base section. Add the lump sum amount of
. $
b. Prime coat on on-site base sections. Add the lump sum amount of
. $
1F-4- Unit Prices:
Specific asphalt unit prices to revise sections, if required:
a. Add one inch asphalt per square foot. Unit price amount of
. $_ /sf
b. Deduct one inch asphalt per square foot. Unit price amount of
. ($ /sf)
c. Add one inch class II base per square foot. Unit price amount of
. $ /sf
d. Deduct one inch class II base per square foot. Unit price amount
of . ($ /sf)
e. Add one inch D.G. base per square foot. Unit price amount of
. $ /sf
f. Deduct one inch D.G. base per square foot. Unit price amount of
. ($ /sf)
BIDDER'S COMBINATION
1G Combination Bid No's,
for the lump sum of
NOTE: Bidders must also bid these individual bid item numbers
separately.
Page 9
5. All bids are to be computed on a lump sum basis with separated unit prices
when requested, as indicated in this proposal. In case of a discrepancy
between words and figures, the words shall prevail.
6. The undersigned has checked carefully all of the above figures and
understands that the City will not be responsible for any errors or
omissions on the part of the undersigned in making up this bid.
7. The undersigned agrees that in case of default in executing the required
contract with necessary bonds and insurance policies within twenty (20)
days from the date of award of contract by City Council of the City of
Carlsbad, the proceeds of check or bond accompanying this bid shall become
the property of the City of Carlsbad.
8. Contractors shall be licensed in accordance with the Statutes of the State
of California providing for the registration of Contractors.
9. The undersigned bidder hereby represents as follows:
a. That no Council Member, officer, agent or employee of the City of
Carlsbad is personally interested, directly or indirectly, in this
contract, or the compensation to be paid hereunder; that no
representation, oral or in writing, of the City Council, its officers,
agents or employees, has induced him/her to enter into this contract,
excepting only those contained in this form of contract and the papers
made a part hereof by its terms; and
b. That this bid is made without connection with any person, firm or
corporation making a bid for the same work, and is in all respects fair
and without collusion or fraud.
10. The undersigned is aware of the provisions of Section 3700 of the Labor
Code which require every employer to be insured against liability for
workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and agrees to comply with such provisions before
commencing the performance of the work of this contract.
11. The undersigned is aware of the provisions of the State of California Labor
Code, Part 7, Chapter 1, Article 2 relative to the qeneral prevailing rate
of wages for each craft or type of worker needed to execute the contract
and agrees to comply with its provisions.
PROPOSAL
"or
CONTRACT
Ted L Vance & Sons
General Engineering Contractor
Phone 743-7775
N° 03727
Date Feb.26. 1985
TO City of Carlsbad
City Hall-1200 Elm Ave.
Carlsbad, Calif.
Atten; Purchasing Dept.
We propose to furnish labor and materials for the following:
JOB SITE City of Carlsbad Public Safety
and Service Center
Item*
G-1 Curb
G-2 C & G 6" G
G-2 C & G 8" G
G-2 C & G 6" H
G-2 C & G 8" H
G-4 C & G Rolled Curb
G-6 Curb B-1
G-6 C & G B-2
G-6 Curb B-3
G-7 Sidewalk
G-8 Sidewalk Ramps
G-1 2 Cross Gutter
G-1 4 Driveways
G-17 Alley Aprons
G-1 8 Concrete Pavement
G-22 Cut Off Wall
x D-25 Type A
D-26 Type B
D-27 S/W Underdrain
V Gutter
<-, ~'
7 p ? ^
!' >': £ <•" ;rx ^
i ^ -' (^ ^ / 9"
:«• '•' ..'' (/ .v .;' .
.'" :'••':' ..'"' ;-'•.' ,s'/' • ;v/ *
Reg. Std. Drawing
3770 LF. to 7.75
7972 L.F. to 5.65
L.F. <S>
L.F. <8f
LF. <§>
LF. (8>
LF. 0
L.F. ®
LF. (§)
1259 Sq.Ft. to L80
3ea. Sq Ft to 150.00
2050 Sq Ft to 3.00
Sq. Ft. to
Sq. Ft. (8>
Sq. Ft. (8>
2ea. to 200.00
to
(8)
(8>
2215 Sq.R .to 3.00
LF
LF
L.F
LF
LF
LF
LF
L.F
L.F
Sq. Ft. . .
Sq. Ft.
Sq. Ft. . .
Sq. Ft. . .
Sq. Ft. ...
Sq. Ft. . .
Each . . .
Each . . .
Each . . .
Each . . .
29,217.50
45,041 .80
2,266.20
450.00
6,150.00
400.00
6,645.00
TOTAL $Qn.i7n.«;n
1 Move in for curbs; 1_NOTE: The above prices based on the following conditions:
1 Move in cross gutters & D/W.
Grade to be plus or minus 1/10 ft. and to balance. All work to be continuous till complete.
Grade as is add - per l.f.
Move in for S/W,
Grade as is and base furnished under curbs add .
Grade as is and base furnished under S/W add _
l.f.
per sq. ft.
Grade taken as is excludes: import or export of dirt. All material to be gradeable with a blade, no rock removal.
Deviation from above to be negotiated. Curb stakes furnished by owner at _3 ft. from face of curb.
Price good till Dec gg t. After this date add % to each item.
This proposal excludes: Bonds, permits, traffic control, compaction unless so agreed in advance, curb backfill where there is
no sidewalk next to the curb, saw cutting and removals, lab testing fees that may be requested by any agency.
If our proposal is acceptable, please sign it and make these conditions a part of your contract.
Note: 1. The above prices are based on approx. quantities and all items to be field measured and adjusted by unit price. 2. the
above price is a lump sum contract — Yes No Retention to be held %.
Accepted by
Title Company Date
Page 10
Accompanying this proposal is $9,017.00 - check
(Cash, Certified Check, Bond or Cashier's Check)
in an amount of not less than ten percent (10%) of the total bid price.
Ted L. Vance & Sons 306435
Bidder's Name State License No. Employer I.D. No,
I,
13824 Pomerado Rd Naoma Vance
Bidder's Address Name
Authorized Signature
748-6919 February 26, 1985
Phone No. Date Name
Partnership
Type of Organization (Individual, Authorized Signature
Corporation, Partnership)
List below names of President; Secretary; Treasurer; and Manager, if a
corporation, and names of all partners, if a partnership:
Ted L. Vance Naoma Vance
Randy Vance David Vance
Cathy A, Vance
(NOTORIAL ACKNOWLEDGEMENT OF EXECUTION BY
ALL PRINCIPALS MUST BE ATTACHED)
&At'Oi£GO COUNTY
W.v Comm rxpim Aug. 12, K0S
Page 11
BIDDER'S BOND TO ACCOMPANY PROPOSAL
KNOW ALL PERSONS BY THESE PRESENTS:
That we, , as Principal, and
as Surety, are held and firmly bound
unto the City of Carlsbad, California, in the sum of
Dollars ($ ), lawful money of
the United States for the payment of which sum well and truly to be made, we
bind ourselves, jointly and severally, firmly be these presents.
THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH:
That if the proposal of the above-bounden principal for:
in the City of Carlsbad, is accepted by the City Council of said City, and if
the above-bounden Principal shall duly enter into and execute a contract
including required bonds and insurance policies within twenty (20) days from the
date of award of contract by the City Council of the City of Carlsbad, being
duly notified of said award, then this obligation shall become null and void;
otherwise, it shall be and remain in full force and effect, and the amount
specified herein shall be forfeited to the said City.
/
In the event any Principal above named executed this bond as an individual, it
is agreed that the death of any such Principal shall not exonerate the Surety
from its obligations under this bond.
IN WITNESS WHEREOF, we hereunto set our hands and seals this day of
, 19 .
Corporate Seal (If Corporation)
Principal
By
Title (Notarial acknowledgement of
execution by all PRINCIPALS and
(Attach acknowledgement of SURETY must be attached.)
Attorney in Fact)
Page 12
DESIGNATION OF SUBCONTRACTORS
The undersigned certifies he/she has used the subbids of the following listed
Contractors in making up his/her bid and that the subcontractors listed will be
used for the work for which they bid, subject to the approval of the City
Engineer, and in accordance with applicable provisions of the specifications.
No changes may be made in these subcontractors except upon the prior approval of
the City Engineer or the City of Carlsbad. The following information is
required for each subcontractor. Additional pages can be attached, if
required:
Work Company Name
-NONE-
Signature
Page 13
BIDDER'S STATEMENT OF FINANCIAL RESPONSIBILITY
The undersigned submits herewith a notarized or sealed statement of his/her
financial responsibility. Either a current audited income tax or profit/loss
statement.
see attached financial statements
Signature
(Notarize or
Corporate Seal)
Page
BIDDER'S STATEMENT OF
TECHNICAL ABILITY AND EXPERIENCE
The Bidder is required to state what work of a similar character to that
included in the proposed contract he/she has successfully performed and give
references, with telephone numbers, which will enable the City to judge his/her
responsibility, experience and skill. An attachment can be used if notarized or
sealed.
Date
Contract
Completed
Name and address
of the Employer
Name and Phone No
of Person
to Contact Type of Work
Amount of
Contract
I
- S.- (03 a 0 one vre r
117^ Pool
T"ow» Fc
1 1
SD M
"30 c o-
- CA'JFORNJASeatfcso COUNTY
Signature
GENERAL ENGINEERING CONTRACTOR
CONCRETE SPECIALTIES
STATE LICENSE NO. 306435
February 26, 1985
City of Carlsbad
City of Carlsbad Public Safety and Service Center Project
The Ted L. Vance & Sons Company is a North County
based contractor specializing in commercial concrete work.
We work primarily in the areas of curb & gutter, sidewalks,
paving, asphalt and finished lot grading... both on-site
and off-site.
We are able to facilitate both custom work as well as
large volume machine production which enables us to pour
upwards of 4,000 L.F. per day.
The Ted L. Vance & Sons Company has been in business
for over 30 years, providing high quality, professional
work at competitive prices. We have an impressive work
history with such companies as Pardee Construction Company,
The Fieldstone Company, Genstar Southwest Developement
Company, Lomas Santa Fe Developement Company... just to
mention a few. Our work zones range from South San Diego
to Orange County.
We are a class "A" licensed firm, are affiliated
with four major unions and provide bonded services.
References are available upon request.
For your consideration, we would be pleased to provide
you with formal proposals based on your plans or
specifications, both by specific job or by complete
package for turnkey operations.
We would consider it a privelege to provide you
with the same high quality, professional, dependable
service that the Ted L. Vance & Sons Company has become
known for.
We look forward to being of service to you.
Sincerely,
Ted L. VaWe & Sons
Randy Vance
13824 POMERADO ROAD POWAY, CALIFORNIA 92064 PHONE
1.
1200 ELM AVENUE
CARLSBAD, CA 92008-1989
Cttp of Cartebab
PURCHASING DEPARTMENT
February 19, 1985
TELEPHONE
(619)438-5601
ADDENDUM NO. 1
PROJECT: PUBLIC SAFETY AND SERVICE CENTER
BID PACKAGE NO. 1 - SITEWORK GRADING AND IMPROVEMENTS
This addendum, receipt acknowledged, must be attached to
proposal form when bid is submitted.
I acknowledge receipt of Addendum No. 1
Bidder's Slefhfa'ture