HomeMy WebLinkAbout1985-04-02; City Council; 8110; Request for Authority to Destroy Files0
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MTG. 4 /Q2 /85 REQUEST FOR AUTHORITY 'fO DESTROY FILES
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CITY ATTY-+1--'=='
CITY MGR.~
,.,T'l,,l DEPT._"_ ... _11 __ _
RECOMMENDED ACTION:
Adopt Resolution No. 19'(7, authorizing the destruction of certain files.
ITEM EXPLANATION:
This agenda bill is part of a continuing Record Management Program for
City Departments. Adoption of the Resolution will complete the destruction
of obsolete and unnecessary files in the Finance Department.
Section 34090 of the Government Code provides authority for destruction of
documents which are more than two years old and are no longer required.
Thi~-q~ction also requires the consent of the City Attorney and the author-
ization of the City Council prior to the destruction of any documents.
Section 34090 does not authorize the desctruction of the following:
l. Records which affect title to real property.
2. Minutes, Ordinances, or Resolutions of the City Council or
of any City Board or Commission.
The documents listed as Exhibit "A" to Resolution No. 72 4'1 , have been
reviewed in accordance with the provisions of the Government Code, and
meet those requirements and the City Attorney has consented to Lheir
destruction.
FISCAL IMPACT:
None
EXHIBITS:
1. Exhibit "A", list of records desired to be destroyed.
2. Resolution No. 791/2, authorizing the destruction of documents listed
in Exhibit "A".
EXHIBIT 11 A"
The Finance Department, as part of their Record Management Program requests
consent to destroy the following records:
City Warrants -copies
Housing 'Warrants -copies
Bank Statements
Water Billing Stubs
Business Licenses
Waterworks Revenue Bonds
& Coupons 1958 Series
Closed. 1977
1976-78
1976-79
1975-6/79
1977-81
1976-79
I have reviewed the above list and certify that the
necessary and meet all the criteria set forth in
Government Code.
J
rds are
4090 of
I have reviewed the above list mid consent to t e deF;truction of the above
listed documents.
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RESOLUTION NO. 7949
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION
OF CERTAIN FILES.
WHEREAS, maintaining all obsolete files, correspondence and papers is
uneconomical; and
WHEREAS, Section 34090 of the Government Code provides authority for
this destruction of certain records; and
WHEREAS, the documents listed on Exhibit 11 A11
, attached hereto and made
9 a part hereof, have b~en reviewed by the Finance Director; and
10 WHEREAS, the Finance Director recommends that all documents listed on
11 Exhibit "A" are no longer required, and meet the requirements of Government
12 Code Section 34090 for destruction; and
13, WHE~AS, the City Attorney has consented to the destruction of these
14 documents listed on Exhibit "A";
15 NOW, THEREFORE, BE iT RESOLVED by the City Council of the City of
16 Carlsbad, as follows:
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L That the above recitations are true and correct.
2. That the Finance Director is hereby authorized to destroy the
19 documents listed on Exhibit "A", attached hereto.
20 PASSED, APPROVED AND ADOPTED at a regular meeting of the City Councii
21 of the City of Carlsbad, California, on the,~ day of ~A~p~r.":.::!i::.:!l=-----'--''--''
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1985, by the following vote, to wit:
AYES: Council Members easier, lewis, Kulchin, Olick and Pettine
NOES: None
ABSENT:
ATTEST:
ALq~RAU~~<y~--
(SEAL)