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Home My WebLink About1985-04-23; City Council; 8062-1; Senior Citizen Proposal- -L tt CIT' OF CARLSBAD - AGENDA BILL bB#W 41 23 185' IITG. SENIOR CITIZEN PROPOSAL TITLE .. IEPT. P & R -. RECOMMENDED ACTION: City Council direct staff to implement the cost to operate the Senior Citizen program in the FY 85-86 budget. ITEM EXPLANATION: On February 2, 1985, the Senior Citizen Association (SCA) submitted a proposal to the City requesting that the City establish a Senior Citizen Commission and a City Department to coordinate Senior Citizen affairs. The Council directed staff to meet and discuss the proposal with the SCA. Staff and SCA have had several meetings to discuss the proposal and recommend the following: 1. Establish a Senior Citizen Division to be under the direction of the Parks & Recreation Department. 2. One (1) member from the Board of Directors of SCA will serve on the Parks & Recreation Commission. 3. The SCA will remain as a non-profit organization and will coordinate the Nutrition Program, Mobile Meals, and Bingo. In addition to the above, the SCA also would like the City to consider: 1. Expanding the kitchen at Harding to accommodate more seniors for the Nutrition Program. This expansion with equipment has been estimated to cost between $190,000 - $210,000. 2. Converting the Harding Community Center into a full-time Senior Citizen Center after the City has constructed community centers in the south and north sections of the city. FISCAL IMPACT: Operation Cost $72,100 Building Maintenance and Operation 19,000 $91,000 Kitchen expansion $190,000 - $210,000 EXHIBITS : 1. Report to Assistant City Manager from Administrative --ssistant dated 2. SCA request for funding. 3. Letter to Dennis Watkins from RuhnauIMcGavin Ruhnau Associates dated April 4, 1985. April 20, 1984. I APRIL 4, 1985 n TO : ASSISTANT CITY MANAGER VIA: Parks & Recreation Director FROM : Administrative Assistant - Parks & Recreation SENIOR CITIZEN PROPOSAL Background The Senior Citizen Association (SCA) was established in June of 1975 as a non-profit organization. Since FY 75-76, the City has had an agreement with the SCA to provide Senior Services. Last year, the City provided the Association with $37,825 in revenue. On February 2, 1985, the SCA submitted a proposal to the City Council requesting the City to establish a Senior Citizen Commission and a City department to coordinate senior citizen affairs. The City Council directed staff to meet with SCA to discuss the proposal. Recommended Action Staff and SCA after several discussions are recommending the following: 1. The SCA will remain as a non-profit organization and will coordinate the Nutrition Program, Mobile Meals, and Bingo. 2. The SCA will establish a Senior Advisory Board with one member serving on the Parks and Recreation Commission. 3. The City will establish a Senior Citizen Division which will be under the direction of the Parks and Recreation Department. Item Explanation The City staff and SCA both agree that if the City approves the recommenda- tion to create a Senior Citizen Division, it is essential to make a smooth transition. This is to assure that senior services are not disrupted. The proposed Senior Advisory Board will include the current members of the Board of Directors from the Association. In turn, one of their members will be appointed to serve on the Parks and Recreation Commission. There was concern expressed that the Commission member would have to be involved in non-senior issues. Staff, however, pointed out this would be an excellent opportunity to find out the senior needs for other recreational programs and activities, etc. EXHIBIT A h SENIOR CITIZEN PROPOSAL April 4, 1985 Page 2 The City will establish a Senior Citizen Division under the auspices of the Parks and Recreation Department. k Recreation Supervisor I1 (Senior Citizen Coordinator) will be employed to coordinate the senior programs. The responsibilities of the Supervisor will be: 1. Supervise the facility 2. Schedule activities 3. 4. Assist the SCA with the coordination of the Nutrition 5. Coordinate activities in cooperation with SCA Coordinate new and expanded programs Program and the Mobile Meals Program. The SCA will continue to provide various services to the Seniors. The Association will remain as a non-profit organization in order to continue running Bingoand accept donations. They will coordinate: 1. Bingo 2. Nutrition Program 3. Mobile Meals 4. Newsletter Fiscal Impact Last year, the City designated $37,825 for the SCA. In addition, staff has estimated that it costs approximately $19,000 per year to operate Harding Community Center duringthetime the center is utilized by the Seniors. Staff is recommending that the following budget be adopted: Personne 1 costs Recreation Supervisor I1 (Senior Citizen Coord.) $23,000 Clerk Typist I1 13,300 Part-time salaries 7,000 Fringe Benefits 10,900 *Maintenance/Operations Custodial Services Telephone and Communications Auto Allowance Office Equipment Maintenance Professional Services Dues and Subscriptions Printing and Binding Off ice Supplies Special Department Supplies Books and Publications Travel and Meetings $ 3,000 2,400 600 500 1,000 200 500 1,500 500 200 500 $10,900 3 SENIOR CITIZEN PROPOSAL April 4, 1985 Page 3 Capital Outlay Typewriters (2) Copier (1) Desk (1) Compute r (1) GRAND TOTAL $ 2,000 2,500 500 2 .ooo $7,000 $72,100 *Does not include the estimated $19,000 costs to operate Harding Community Center. MARSHA BACKLUND-PAYNE CARLSBAD SENIOR CITIZENS' ASSOCIATION REQUEST FOR CIP and REVENUE SHARING FUNDING TO ACCOMPLISH THE ATTACHED 3 YEAR PLAN DEVELOPMENT PLAN The Carlsbad Senior Citizens' Association primary senior organization for the geographical area of the City of Carlsbad regarding Senior Citizens' needs and programs designed to meet those needs. location of the total site inhabited by the Harding Community Center buildings. The physical site is to include the GENERAL PROPERTY USE 1 - The Senior Center will provide active and passive recreational and educa- tional programs designed to meet the needs of seniors. 2 - Social Services will also be provided to include: Health Screening, Legal Services, Tax Assistance, Telephone Re-Assurance, Transportation, Nutrition, Mobile Meals, Home Visitation, Information & Referral, and Senior Day Care Center. Blood Pressure Clinic, 3 - Recreational Activities to include: Water Color Painting, Foreign Language Classes, Exercise Classes for Seniors, Card Games, Golden Age Club, Bingo and Recreational Bingo. Arts & Crafts, Acrylics/Oil Painting, 4 - Educational Activities. THREE YEAR PHASING PROGRAM 1985-86 - Negotiation of acquisition of the Harding Community Center Complex. Develop building plans and cost estimates of construction of buildings at Harding Street site. 1986-87 - Begin Phase I of Recreation Hall, and contruction of building to house kitchen facilities, Nutrition feeding area, and offices for administration. 1987-88 - Phase 111. Complete final construction of buildings and parking spaces. CAPITOL IMPROVEMENT COST GUIDELINES/PROJECTION 1 - Acquisition of Recreation Hall. Commission. 2 - (A) Development of costs for architectural plans. Initial cost, responsibility of Carlsbad Senior Citizens' Association. a. Improve property under guidelines of Building, Engineering and Coastal BASIC GOALS - UNDER THE DIRECTION OF THE PARKS AND RECREATION DEPARTMENT 1. to be open six days a week, Monday through Saturday. Operate and maintain a Senior Citizens' Center open to the seniors of Carlsbad, 2. Employ competent personnel to properly implement social, educational and recreational services designed to meet the needs of the elderly and handicapped persons. EXHIBIT B 3- .. . 3 YEAR PLAN Page 2 BASIC GOALS - cont. 3. Encourage competent volunteers to carry out part time assignments to augment paid staff responsibilities. 4. Direct established programs of stated objectives including methods by which objectives are to be accomplished. The established programs shall include the following objectives: (a) Information & Referral, (b) Educational Activities, (c) Social Activities, (d) Recreational Activities, (e) A Fund Raising and Fund Generating program. 5. Develop new programs to meet the growing needs of the elderly. Objectives to include needs assessments, goals, objectives, action steps and evaluation procedures for each program. 6. Provide necessary facility space to enable good quality of service delivery to the elderly. .* . RUHNAU McGAVIN P rUfASSOCL4TES !. April 20, 1984 Mr. Dennis Watkins Car 1 s bad Sen i or Center 258 Beech Avenue Carlsbad, California 92008 Subject: Harding Street Community Center - Kitchen Renovation Dear Mr. Watkins: After our meeting in which Mr. Bill Watts, our Kitchen Consultant, yourself, and I, discussed the general operation and requirements of your proposed Harding Street Center kitchen renovation and expansion, Mr. Watts and I have come up with the following. For a facility to feed 175 meals would require ap- proximately 1200 square feet which includes a serving line at approximately 200 square feet, the following area would be re- quired: STORAGE POT WASH I NG BEV €RAG ES REFR I GERAT I ON COOK I NG OFFICE SEW I NG TRASH PREPARATION 01 SHWASHI NG The equipment required would be: SOILED DISHTABLE DISHWASHER D I SPOSER CLEAN 01 SHTABL E RACKS, KITCHEN HOOD SHELV I NG REFRIGERATOR S INKS FRYER (opt i onal ) TABLES KETTL E ( opt i on a 1 ) D I SPOSER MIXER STEAM TABLE FOOD CUTTER (opt.) COFFEE URN SLICER (opt.) COUNTER OVEN FREEZER RANGE STEAMER (opt i onal ) For budget purposes an estimated food service equipment cost of $100,000 should be provided which includes: equipment, delivery and installation, and excludes: taxes, mechanical, electrical HVAC services and connections, pots, pans, china, silver. EXHIBIT C 7 RUHNAU McGAVIN 4UfASSOCMTES .' Carlsbad Sr. Center April 20, 1984 P.age Two We estimate that the building construction cost including mechanical and electrical would be approximately $90,000 to $110,000. The total Estimated Building Construction and Equipment Cost would be between $190,000 and $210,000. This would not include permits, tests and inspections, and professional fees. I hope this will provide you with the information that you require. If I can be of further assistance, please call. Sincerely, David Ruhnau, AIA of Ruhnau McGavi n Ruhnau/Assoc i ates DR/c a bcc: Dr. Lantz (Dr. Foot)