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HomeMy WebLinkAbout1985-05-14; City Council; 8062-2; Senior Citizen Agreement0 ’, - - CITY OF CARLSBAD - AGENDA uilL DEPT. HD. =& 4B# 8062- 4 TITLE: UITG.=, SENIOR CITIZEN AGREEMENT CITY Amy* DEPT.~&R CITY MGR. City Council adopt Resolution No. approving the agreement between the City and the Carlsbad Senior Citizen Association (CSCA) to provide programs and activities for the seniors of Carlsbad. ITEM EXPLANATION On April 23, the City Council directed staff to prepare an agreement between the City and CSCA specifically spelling out the responsibilities and rights of each party. Staff met with representatives from CSCA to develop an agreement. Highlights of the agreement are: 1. 2. 3. 4. 5. CSCA will continue to coordinate the van transportation, mobile meals, bingo, the newsletter, and the Home Health Aid. All other programs will be the responsibility of the City. City will establish a Senior Citizen Division under the direction of the Parks and Recreation Department. The City will hire a Senior Citizen Coordinator who will report directly to the Parks and Recreation Director. City and CSCA will use a portion of Harding Community Center for Senior activities. In the southern section of the Center building and the Auditorium, priorities for use will be City, CSCA, and Others. In the Recreation Hall, priorities for use will be CSCA, City, And Others. Both City and CSCA will share the northern half of the Center building. One member of the Board of Directors from CSCA will be appointed to the Parks and Recreation Commission. when the next vacancy occurs in August of 1985. The $37,000+ per year will no longer be paid to CSCA by the City. In addition, the CSCA will not be charged $150 per week to operate their bingo game at Harding Community Center, but will pay for the cost of the facility attendant. CSCA is further requesting that the City pay one-half the salary for the two bus drivers. The appointment will be made FISCAL IMPACT Operation Costs Building Maintenance Costs EXHIBIT S A. Resolution No. B. Agreement C. Proposed Budget $79,300 19,000 $98,300 I 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 801 4 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND THE SENIOR CITIZENS ASSOCIATION TO PROVIDE PROGRAMS AND ACTIVITIES FOR THE SENIORS OF CARLSBAD The City Council of the City of Carlsbad, California, does hereby resolve as follows: 1. That certain agreement between the City of Carlsbad and the Senior Citizens Association to provide programs and activities for the seniors of Carlsbad is hereby approved and on file in the City Clerk's off ice. 2. That the mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the 14th day of May , 1985, by the following vote, to wit: AYES: Council Makers Casler, Lewis, Kulchin, sick and Pettine NOES: None ABSENT: None MARY H. $ASLER, Mayor ATTEST : &aLb4@* ALETHA L. RAUTENKRANZ, City CS(erk AGREEMENT AN AGREEMENT RETWEEN THE CITY OF CARLSRAD, CALIFORNIA AND THE CARLSBAD SENIOR CITIZENS ASSOCIATION TO PROVIDE PROGRAMS AND ACTIVITES FOR THE SENIORS OF CARLSBAD THIS AGREEMENT is entered into by and between the City of Carlsbad, California, a municipal corporation, hereinafter called "City" and Carlsbad Senior Citizens Association, Inc., a California corporation, hereinafter called "CSCA" . WITNESSETY WHEREAS, the City and CSCA wish to provide social and recreational services to the Carlsbad Senior Citizens; and The City owns a certain building located at 3096 Harding and is known as Harding Community Center. This certain building is currently used for City park and recreational purposes, and by the CSCA to provide senior services.; and WHEREAS, use of certain portions of Harding Community Center by the City and CSCA will benefit the public health and welfare and erhance the parks and recreation programs of the City for the benefit of the qeneral public and the Carlsbad Senior Citizens; and WHEREAS, the City will now be responsible for providing a portion of the senior programs for the residents of Carlsbad; THEREFORE, it is agreed as follows: 1. CSCA PROGRAMS CSCA agrees to provide the following programs with the assistance of City. A. Nutrition Program - This program is completely financed by the Area Agency on Aging (AAA) . Funding pays for a Nutrition Manager, a Kitchen Supervisor, and an Assistant Supervisor. -1 - 3- 8. Van Transportation - CSCA will continue to operate the existing van service; however, the City of Carlsbad and CSCA each pay half of drivers' salary. This will cost each agency $3,900. Maintenance will be paid for by thecity, but reimbursed by grant funds from AAA. Mobile Yedls - This progrdm is completely paid for by CSCA through donations and the collection of fees. day to approximately 30 - 35 Seniors. This also includes the Tele-Care program which is a telephone monitoring service for Seniors that are conf in& in their homes. Bingo - The profits from bingo will be used to finance programs and activities of the CSCA. Newslettter - Monthly publication and distributed to all CSCA members. Home Health Aid - This nrqram is funded by AAA and offers the services of homemakers and maintenance people to help the Seniors in their homes. C. CSCA delivers two (2) meals per 0. E. F. 2. CITY PROGRAMS - The City will coordinate the following rxogrdms with the advise and volunteer assistance of CSCA: A. Rlood Pressure Clinic 8. Health Screening Programs C. Insurance Counseling 0. Leqal Counseling E. Health Equipment Support F. Utility Shut-Off Program G. H. Homemakers Assistance Program Home Housing of the Elderly -2- I. Tax Consultant 3. Pdinting K. Exercise L. Spanish M, Golden Age Club N. Social Bingo 0. Card Games P . Shuffleboard Q. Neighborhood Watch R. Distribute informational brochures for Costa Real Municipal Water District and others. S. Develop new Programs 3. FINANCIAL RESPON The City will pay for the programs and activities provided by the City (except for a portion of the salary of the van drivers,). CSCA will pay for the programs and activities directed by CSCA. The City will no longer contract with CSCA to provide Senior Services. This means the City will no longer Day the $37,00O+to CSCA. for bingo, they shall Day the costs for the Facility Attendant. 4. PERSONNEL When CSCA uses the auditorium at Harding Community Center - The City will establish a Senior Citizen Division under the direction of Parks and Recreation Department. The City will hire a Senior Citizen Coordinator to direct the programs offered by the City. CSCA will no longer employee an Executive Director but will hire staff and/or utilize volunteers for the coordindtion of the Nutrition Program, Mobile Meals, Newsletter, and Van Trasnport at ion. -3- c 5. FACItTIE? CSCA and the City will both utilize the northern section of Center Building at Harding Community Center. This is designated as "Attachment A". The City reserves the right to schedule activities at Harding Community Center. Priorities for use of the auditorium and the southern section of the Center building will be 1) City; 2) use by CSCA; 3) Others. Scheduling for the Recreation Hall will be developed in conjunction with CSCA. Priorities for use of the RecredtiOn Hall will be 1) CSCA; 2) City; 3) Others. In addition, CSCA will be allowed to remodel the kitchen in the Recreation Hall. Plans must be approved by the City. CSCA or City will acquire grant funding to finance the remodel; however, City may pay a portion of the remodel costs. 6. PARKS AND RECREATI The City Council will appoint one member from the Board of Directors of CSCA to serve on the Parks and Recreation Commission. The first appointment will be when the next vacancy occurs in Auqust of 1985. 7. BUSINESS USE CSCA shall not allow any business or commercial venture to use those portions of the Harding Community Center reserved for the use of the CSCA. 8. PUBLIC USE All activities conducted by the CSCA at the Harding Community Center shall be are open to the members of CSCA and to the general public. 9. FEES - CSCA may charge a fee to persons participating in CSCA activities conducted at the Harding Community Center. The amount of such fees shall reasonably relate to the cost of the CSCA for conducting such activity and shall be approved in advance by the Parks and Recreation Director or his designee. -4- IO. COMPLIANCE Association agrees to comply with all applicable laws and will not erect any sign or install any fixture without the prior written consent of the City. 11. ASSIGNMENT CSCA shall not assign or otherwise transfer its rights and privileges arising from this agreement. 12. REP-AIRS -AND MAINTENANCE City shall make all required repairs to Harding Community Center. During the term of this agreement CSCA shall care for and maintain in a clean, safe condition those portions of the Recreation Hall when used for the nutrition program and contents and appurtenances thereto *ich the CSCA occupies at its own expense to the satisfaction of the City. 1 3. ALTERATIONS CSCA shdll make no alterations to Harding Community Center or the Harding Community Center property without prior consent of the City. 14. UTILITIES The utilities, including water, shall be paid for by the City. The CSCA will, however, pay for their own telephone service. 15. SERVICES In order to provide funds for the operation of the CSCA's programs, the CSCA may establish civic and other services at Harding Community Center provided that the operation of such services does not significantly interfere with the provision of social and recreational services and programs. Services should be developed in cooperation with the Senior Citizen Coordinator. -5- 16. RENTAL For use of Harding Community Center as described herein during the term, the CSCA shall pay to the City the sum of $1.00 annually due and payable on the date of execution of this agreement by the City and annually on the anniversary date of the agreement, unless the agreement is otherwise terminated. 17. HOLD. HARMLESS CSCA agrees to hold City totally harmless for all costs, expenses, claims and liability arising out of CSCA's use of the Harding Community Center. To substantiate CSCA'S ability to comply with this provision, CSCA shall maintain a policy of liability and property insurance with limits of $1,000,000.00 and naming the City as an additional insured and shall carry a policy of worker's compensation insurance covering any and all of the CSCA's employees. The CSCA shall also provide adequate insurance to cover any injury occurring to a volunteer providing service to the CSCA and arising out of the provision of that service. The insurance policies are subject to approvd by the City. The CSCA shall be responsible for ensuring that the Harding Community Center is maintained in a safe condition and shall immediately inform the City of any condition which may render the building or any portion of the property unsafe. 18. TERMINATION OF AGREEMENT This agreement shall take effect and the term shall commence upon the date of execution by the City and shall be automatically extended for successive one year periods, provided that Assocation has fully complied with the terms and conditions of the agreement and unless sixty days notice of termination is given by the City Council or CSCA. Notwithstanding, anything to the contrary in this paragraph either party may terminate this agreement at any time by giving ninety (90) days prior notice to the other. -6- 19. PRIOR AGREEMENTS The prior agreement between the City and the Association dated 3anuary 17, 1984, entitled Aqreement with the CSCA for the Use of Harding Community Center is superseded by this agreement and shall be of no further force or effect. 20. KEYS - Association shall provide the Parks and Recreation Director with two sets of keys to all locks installed by the CSCA on the premises, except keys for any safe or safety box. 21. If CSCA does not have adequate funding or supervision for any of the programs listed in Paraqraph 1, the City could take over the coordination of the program( s) . day of , 1985, by the parties as -- EXECUTED this f 01 lows : CITY OF CARLSRAD, California, a municipal c orporat ion ATTEST: By : _y . e--- - ALETHA L. RAUTENKRANZ, City Clerk WRY CASLER, Mayor CARLSBAD SENIOR CITIZENS ASSOCIATION, INC., a California corporation By : I CHAIRPERSON APPROVED AS TO FORM: VINCENT F. BIONDO, 3R., City Attorney By : DANIEL S. HENTSCHKE, Assistant City Attorney -7- I- v rl r. 0 rl r. R r. ID rn M 0 rt C rn ID P c3 r. R Y h, cn c3 .. W Y W * w 0 R 3 ID rl rn W n C rn ID U Y U 0 R 3’ n r. rf Y c 7 a cn c . r *. PROPOSED BUDGET SENIOR CITIZEN DIVISION FY 85-86 Per s onne 1 Senior Citizen Coordinator Clerk-Typist I1 Part-time salaries Fringe Benefits costs $26 000 13,300 10,900 11.200 $61 400 *Maintenance/Operations Vehicle Maintennace Custodial Services Telephone and Communications Auto Allowance Office Equipment Maintenance Professional Services Dues and Subscriptions Printing and Binding Office Supplies Special Department Supplies Books and Publications Travel and Meetings $ 2,000 3,000 2 400 600 500 1,000 200 500 1,500 500 200 500 $12,900 *Does not include the estimated $19,000 costs to operate Harding Community Center. Capital Outlay Typewriters (2) Copier (1) Desk (1) GRAM) TOTAL $ 2,000 2,500 500 $ 5,000 $79,300 MBP : kaw 5/9/85