HomeMy WebLinkAbout1985-05-21; City Council; 8182; CLSI Multiplexor Terminals & Security System0
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CITI OF CARL3BAD -- AGENDA BILL
4AR!! 14''I:T- 2_ TIT S. nU"C:j,ASL OF A CLSi MULTIPLEXOR, TWO CLSI DEPT. HD. �.
MTG. 5/21/8S st COMPUTER TERMINALS AND A SECURITY SYSTEM � � ��,,
DEPT.-LIB CITY
ATTY vim
CITY MGR.4*-
RECOMMENDED ACTION:
Adopt Resolution No. bZ S authorizing the purchase of a CLSI multiplexor, two new
CLSI computer terminals, and a library security system.
ITEM EXPLANATION:
ITEM #1 - Each of the main library's seven computer terminals are connected by indi-
vidual telephone line to the CLSI circulation system computer at the Oceanside Public
Library. The monthly cost per line has increased from $10.00 to $65.00 within the
past six months. Installation of a suitable CLSI multiplexor will permit up to eight
terminals to function on one telephone line.
ITEM #2 - The library began replacement of obsolete computer terminals last year.
To gain the benefits available from improved terminal design and function, the last
two out -dated CLSI terminals need to be replaced. The new terminals will allow more
efficient use of staff time, improved services to the public and more effective use
of the automated circulation system.
ITEM #3 - The library is sustaining an increasing loss of materials through theft. An
inventory of the reference (non -circulating) collection in FY83-84 has revealed a loss
of 327 books. At an average cost of $30.00 per book, this loss has cost $9,810.00.
It is estimated that the annual loss through theft of circulating materials (adult and
juvenile books, records and tapes - excluding reference) is conservatively 500 items.
At an average cost of $15.00 this loss has cost $7,S00.00. (Spot checks are done on
the collections periodically and form the basis for this estimate).
Experience has shown that the presence of a security system reduces theft by as much
as 90%.
FISCAL IMPASCT:
The total cost of the CLSI multiplexor, CLSI computer terminals and security system
will be $40,652.00. Unfilled positions during FY84-85 have resulted in salary savings
in the amount of $30,000.00. The balance would come from savings in the maintenance
and operations account.
ITEM #1 - The price of a CLSI multiplexor is $8,500.00. At the current telephone data
line rate, a monthly cost saving of $390.00 will result from using one data line as
opposed to the seven now required. With an annual savings of $4,680.00, the multi-
plexor cost will be recovered in less than two years.
ITEM #2 - Purchase and installation of two new CLSI terminals will cost $4,452.00.
ITEM #3 - The cost to purchase and install a security system will be $27,700.00.
Assuming an average yearly loss of $10,000 - $15,000 worth of books, the cost of the
security system installation can be recovered in three years or less.
EXHIBITS:
I. Memo to the City Manager on a CLSI multiplexor and CLSI terminals.
2. Memo to the City Manager on a security system.
3. Resolution No..Fba approving and authorizing the purchase of a CLSI
multiplexor, two CLSI computer terminals and a security system.
MAY 8, 1985
TO: CITY MANAGER
FROM: Library Director
1984-85 LIBRARY BUDGET SURPLUS EXPENDITURE REQUEST
FOR MULTIPLEXOR AND TERMINALS
Recommendation
Approve the purchase of a CLSI multiplexor to permit multiple
terminals to communicate with the circulation system computer in
Oceanside via a single telephone data line; and the purchase
of two new CLSI terminals to replace existing obsolete equipment.
j Analysis
a
} Each of the main library's seven computer terminals
' are connected by individual telephone data lines to the CLSI
circulation system computer at the Oceanside Public Library.
+ Prior to restructuring of the telephone company, the
cost per line was approximately $10.00 per month. New rates
established this year have increased the monthly per line
cost to $65.00. The total monthly cost of the seven data lines
is now $455.00 rather than $70.00.
Installation of a suitable CLSI multiplexor will permit
up to eight terminals to function on one telephone data line.
This will provide a monthly cost saving of $390.00, or $4680.00
per year. The price of a multiplexor is $8,500.00. That
cost will be recovered in less than two years by the savings
in telephone bills.
The library began replacement of obsolete computer
terminals last year. To gain the benefits available from
improved terminal design and function, the last two out -dated
terminals need to be replaced. Purchase and installation
of two new CLSI terminals will cost $4452.00. The new terminals
will allow more efficient use of staff time, improved services
to the public and more effective use of the automated circulation
system.
Fiscal Impact
Money from salary savings and maintenance and operations is
Available for this purchase.
A
2.
Alternatives
There are no apparent alternatives which will provide
the cost savings and service improvements found in this
recommendation.
Concurrence
The Library Board supports this recommendation.
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C ID E. GE
Library Director t
r CEL/ch
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May 8, 1985
TO: CITY MANAGER
FROM: Library Director
1984-85 LIBRARY BUDGET SURPLUS EXPENDITURE REQUEST
FOR PURCHASE OF A LIBRARY SECURITY SYSTEM
Recommendation
Approve the purchase of a library security system to
reduce theft losses from the library collection.
Analysis
An inventory of the library's reference collection
has revealed a loss of approximately $10,000 worth of books
since the last inventory in 1977. During FY 1983-84, loss
reports indicate 489 books missing. At an average cost
of $20.00 per book, this loss has cost $9780.00. Assuming
an average yearly loss of $10,000-$15,000 worth of books,
the cost of the security system installation can be recovered
in three years or less. Experience has shown that the presence
of a security system reduces theft by as much as 90%.
Alternatives
The major alternative to an electronic security system
is a guard at the door of the library. This alternative
was rejected because of the obvious on -going cost involved.
The only other alternative is to do nothing and continue
to sustain significant loss of books.
Fiscal Impact
Money from salary savings, and maintenance and operations
is available for this purchase.
Concurrence
T rary Board supports this recommendation.
r
CL 0RD E. ANGE
Library Director
CEL/ch
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RESOLUTION NO. 8025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING AND AUTHORIZING THE PURCHASE OF A. CLSI '
MULTIPLEXOR, TWO CLSI COMPUTER TERMINALS AND A SECURITY SYSTEM.
WHEREAS, the City Council of the City of Carlsbad has determined
that it is desirable to purchase a CLSI multiplexor, two CLSI computer terminals
and a security system for the main library; and
WHEREAS, funds are available from salary and maintenance and operations
savings in the 1984-85 FY budget;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the Purchasing Department is hereby authorized and directed
to purchase a CLSI multiplexor and two CLSI computer terminals; and call for
bids on a security system.
3. That Department of Finance Fund Transfer No. B913 on file in
said department and incorporated by reference is approved.
PASSED, APPROVED AND ADOPTED by the City Council of the City of
Carlsbad at a regular meeting held on the 21st day of May 1985, by
the following vote, to wit:
AYES: Council Members Casler, Lewis, Kulchin, Chicle and Pettine
NOES: None
ABSENT: None j�
AV
MARY H. RASLER, Mayor
ATTEST:
(SEAL)
L. RAUTENKRANZ, City Clerk
Is