HomeMy WebLinkAbout1985-06-04; City Council; 8119-4; Rejecting Bids Carlsbad Safety and Service Center Bid Package 3 Service Station Equipment and Fuel Island 3006-3FCITV~OF CARLSBAD — AGEND/~3ILL
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DEPT.
6/4/85
ENG
^^REJECTING BIDS FOR CARLSBAD SAFETY AND SERVICE
CENTER BID PACKAGE NO. 3 - SERVICE STATION
EQUIPMENT AND FUEL ISLAND 3006-3F
DEPT. HD.
CITY ATTY\J/5D
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RECOMMENDED ACTION:
Adopt Resolution No. $£^7 rejecting all bids for section 3006-3F Service
Station Equipment and Fuel Island for the Carlsbad Safety and Service Center
and authorize the Purchasing Officer and City Clerk to readvertise and rebid
the aforementioned section of Bid Package No. 3.
ITEM EXPLANATION
On April 2, 1985 Council authorized the advertisement of Bid Package No. 3 for
the project. As of May 2, 1985 sealed bids were received by the Koll Company
and the City. When the bids were opened for Section 3006-3F, the two bids
were $392,218.00 and $429,000.00. The Construction Manager's estimate for
this section was $260,505.00. Due to the large percentage over on these bids
and redesign considerations, the recommendation is to reject these bids and
have the Purchasing Officer and City Clerk readvertise and request new bids
per revised specifications to be issued.
FISCAL IMPACT
Funds are available in Account No. 114-820-1810-3006.
EXHIBITS
1. Resolution No. <0''7 rejecting the bids and authorizing the rebid of
Section 3006-3F Service Station Equipment and Fuel Island.
2. Koll Company letter.
RESOLUTION NO. 8047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
2 CALIFORNIA, REJECTING ALL BIDS FOR SECTION 3006-3F SERVICE
STATION EQUIPMENT AND FUEL ISLAND OF BID PACKAGE NO. 3 FOR
3 THE CONSTRUCTION OF THE CARLSBAD SAFETY AND SERVICE CENTER
AND AUTHORIZING THE PURCHASING OFFICER AND CITY CLERK TO
4 READVERTI5E AND INVITE BIDS FOR THIS BID PACKAGE SECTION.
5
Q WHEREAS, the City Council of the City of Carlsbad, California, has
7 determined that it is necessary and in the public interest to install service
8 station equipment and a fueling island in the Carlsbad Safety and Service
9 Center; and
10 WHEREAS, bids have been received for Contract 3006-3F Service Station
11 Equipment and Fuel Island; and
12 WHEREAS, the • Construction Manager recommends that all the bids be
13 rejected; and
14 WHEREAS, the City Council has determined that the public interest
15 requires the Council to exercise its discretion under Section 3.28.120 of the
16 Carlsbad Municipal Code and reject all bids.
17 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
13 Carlsbad, California, as follows:
19 1. That the above recitations are true and correct.
20 2. That the bids for Section 3006-3F Service Station Equipment and
21 Fuel Island are hereby rejected.
22 3. That the Purchasing Officcer and City Clerk are hereby authorized
23 to proceed to publish in accordance with law, Notice to Bidders, inviting bids
24 for Section 3006-3F of Bid Package No. 3.
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PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
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2 „Council held on the 4th day of June , 1985 by the following vote, to
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„ wit:
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" AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettineii5
NOES: Nonen
ABSENT: Nonen7
8
9 MARY H. CALLER, Mayor
10 i ATTEST:n
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13 ALETHA L. RAUTENKRANZ, City Cler
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151| (SEAL)
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e* HI BIT
KOLL
7330 tngincer Road
San Dirt;°
California 92111-1464
Koll Construction Company (bW) 2<->2^^('t
May 28, 1985
Mr. Mike Brooks
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008
Re: Carlsbad Safety Center
KCC Job #3225
Rejection of Service Station Equipment Bids
(Bid Pac. #3) and Authorization to Rebid
Dear Mike:
On May 2, 1985 competitive bids were received for Bid Package No. 3, which included
among other items, the service station equipment and fuel island work.
Bid coverage was very poor since only two bids were received. Although only six
total bidders were contacted for this specialized work, we had hoped for better
coverage based on the nature and extent of the work. It should be noted that after
the prebid conference, numerous calls were received by your Construction Manager
from proposed bidders, concerning questions with the plans and specifications.
Unfortunately, time did not allow written clarification by addendum prior to bid.
Several questions concerned items which were needed to complete the work and not
specified, and also equal manufacturer designations. Based on the above, at least
three known bidders declined to bid at the last minute. In addition, those bids
received were extremely higher than the project budget.
Your Construction Manager has had conversations with various contractors, as well
as city staff concerning cost saving alternatives (see letter to architect dated
5/24/85). Based on the aforementioned items, it is our recommendation that all
service equipment bids (#3F) be rejected; bid bonds returned; plans and specifi-
cations redesigned and clarified; and a new bid date set as soon as possible. We
additionally recommend that all contractors that have previously purchased the bid
package for this work, be supplied with any new bidding documents at no cost.
RespecTfully Yours,
KC(LL CONSTRUCTION COMPANY
\ I / ' /
--^J lMA6u£tr
Steve Mahoney \
Project Mnanager 1
SM/mf '
cc: Bill Smith
Bill Miller
Denni s Al 1 ison
Ruth Fletcher (City Purchasing)