HomeMy WebLinkAbout1985-06-04; City Council; 8194; Amendments to Community Development Block Grant Contracts with County of San Diego to Permit Reallocation of Fundsr-
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CIT` F CARLSBAD - AGENDI-31LL `
AB#- d(/ T E: AMENDMENTS TO COMMUNITY DEVELOPMENT BLOCK DEPT. HD.E,�—
6/4/85 GRANT CONTRACTS WITH COUNTY OF SAN DIEGO
MTG. TO PERMIT REALLOCATION OF FUNDS CITY ATTY
DEPT. RED _ CITY MGR.—;5k:!!L—
RECOMMENDED ACTION:
Council adopt Resolution No. &14authorizing the Mayor to execute the
contract amendments with the County San Diego to reallocate Community
Development Block Grant funding.
ITEM EXPLANATION
The City has signed a cooperation agreement with the County of San Diego to
participate in Community Development Block Grant funding. Annually, the City
selects projects to be funded and enters into a contract to receive funding
for specific projects. Costs of each project are estimated as accurately as
possible. As projects are completed, costs may be over or under estimate.
The City currently has completed projects that have remaining balances and
some which are over spent.
The City has requested and received approval from the County to reallocate
some prior years funding to cover cost overruns and to receive an allocation
from County Contingency reserves. The amendments are as follows:
Amendment #1: Boys and Girls Club has been renovated. The project was
budgeted at $33,600 in the loth year CDBG and the total cost
was $67,908. The overrun was due to an unrealistic cost
estimate and additional funds for payment of prevailing wages
which is a HUD requirement. Additional funds have been requested
in 11th Year CDBG program but will not be released until
September 1985. The City advanced funds to cover the cost
overrun.;€rom general fund. In order to reimburse the City for
the funds advanced to complete this project, this amendment will
permit the City to borrow $34,308 from the County Contingency
Reserve until the 11th Year CDBG funds are released.
Amendment #2: The State and Grand Streetscape had a cost overrun of $138,511
due to increased cost of construction and more extensive work
than originally planned. This overrun was advanced from the
City general fund. In order to reimburse the City, $26,497•i`n•
unspent funds from prior years completed projects will be
transferred to the Streetscape project and a County Contingency
Reserve Allocation of $112,014 will be made.
The Council needs to authorize the Mayor to execute the two amendments.
FISCAL IMPACT
The City will receive an additional $112,014 in Community Development Block
Grant funds from the County of San Diego. These amendments will reimburse the
City for all advances made from the general fund.
EXHIBITS
1 Resolution No.
2 Contract Amendments
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RESOLUTION NO. 8042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA AUTHORIZING AMENDMENTS TO
COMMUNITY DEVELOPMENT BLOCK GRANT CONTRACTS
WHEREAS, the City of Carlsbad has entered into a Cooperation
Agreement with the County of San Diego to participate in Community
Development Block Grant funding; and
WHEREAS, the City Council notifies the County annually of
selected projects for funding and enters into a contract to receive
funds for said project year; and,
WHEREAS, the City wishes to amend prior years contracts as
stated in the amendments attached hereto and made a part hereof.
NOW, THEREFORE BE IT RESOLVED as follows:
1) That the above recitations are true and correct.
2) That the Mayor of the City of Carlsbad is hereby authorized
to execute the contract amendments.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
City Council of the City of Carlsbad,_California on the 4th day
Of June, 1985, by the following vote, to wit:
AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine
NOES: None
ABSENT: iVone
ABSTAIN:
TTEST:
(SEAL)
L. ncaurr;NxttANZ, City C er
C_..
MARY H CASLER, Mayor
FIRST AMENDMENT TO
AGREEMENT FOR MANAGEMENT AND
IMPLEMENTATION OF A
COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT
(COUNTY CONTRACT NO. 21591)
THIS FIRST AMENDMENT to the above Agreement between the
County of San Diego and the City of Carlsbad, entered into this
day of , 1985 by and between the COUNTY OF
SAN DIEGO, a political subdivision of the State of California
(hereinafter, referred to as "County") and the CITY OF CARLSBAD,
a unit of local government included within the territorial boundaries
of the County (hereinafter referred to as "City"),
W I T N E S S E T H:
WHEREAS, the County and the City have earlier entered into
said County Contract No. 21591 for the management and implementation
of Community Development Block Grant projects; and
WHEREAS, said Agreement authorized funds to reimburse actual
costs of the Renovation of the Boys and Girls Club; and
WHEREAS, actual costs for the project have exceeded the
amount allocated and the City has requested an additional $34,308
to cover the cost overruns; and
WHEREAS, the additional funds are available from the Block
Grant Reserves.
IT IS AGREED AS FOLLOWS:
1. Paragraph 2 of said County Contract No. 21591 is amended
to read as follows:
2. Compensation: County agrees to pay City total
compensation for implementation of the projects
described herein project costs not to exceed
the sum of $243,764.
IN WITNESS WHEREOF the parties hereto have caused this
First Amendment to be executed- as of the day and year first
above written.
CITY OF CARLAD COUNTY OF SAN DIEGO
J B
By Y
my Ii C srm, Mayor
^N
SECOND AMENDMENT TO
AGREEMENT FOR MANAGEMENT AND
COMMUNITY DEVELOPMENTTION BLOCKFGRANT PROJECT
(COUNTY CONTRACT NO. 19397)
THIS SECOND AMENDMENT to the above Agreement between the County of San
Diego and the City of Carlsbad, entered into this dof
1985 by and between the COUNTY OF SAN DIEGO, a political subdivision of they
State of California (hereinafter referred to as "County")
anthe
CARLSBAD, a unit of local government included within the territorialTY OF
boundaries of the County (hereinafter referred to as "City"),
WITNESSETH:
WHEREAS, the County and the City have earlier entered into said County
Contract No. 19397 for the management and implementation of Community
Development Block Grant projects; and
WHEREAS, said Agreement authorized funds to reimburse actual costs frr
the State and Grand Street Improvements and the mid -block parking lot; and
WHEREAS, actual costs for the projects have exceeded the amounts allocated
and the City has requested additional funding to cover the cost overruns; and
WHEREAS, the additional funds are available from certain completed or
cancelled projects and the Block Grant Reserves.
IT IS AGREED AS FOLLOWS:
1. Paragraph 2 of said County Contract No. 19397 is amended to read as
follows:
2. Compensation: County agrees to pay City total compensation for
implementation of the projects described herein project costs
not to exceed the sum of $350,272.
2. Attachment "A", "Scope of Work", item 3 of said County Contract No.
19397 is amended and item 5 is added to read as follows:
3. Construction of an 11 foot wide stamped concrete pedestrian
crosswalk at the corners of Elm Avenue and State Street and
Grand Avenue and State Street. The work will also include
street resurfacing, sidewalk replacement, landscaping, street
furniture, and curbs and gutters on State Street from Elm
Avenue to Grand Avenue and along Grand Avenue from State
Street to Madison.
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5. Construction of an 81 space public parking lot (approximately
70' X 470') south of Elm Avenue to Oak Street just east of the
AT&SF Railroad right-of-way, to consist of grading, paving,
striping and landscaping.
IN WITNESS WHEREOF the parties hereto have caused this Second Amendment
to be executed as of the day and year first above written.
CITY OF CARLSBAD COUNTY OF SAN DIEGO
By ` `) G
By
MARY H. JtASLM, Mayor
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