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Home My WebLink About1985-07-02; City Council; 8230; Mobile storage and filing systemsCIT> JF CARLSBAD — AGEND/ ILL AB# <f:X90 MTfi 7/2/85 DEPT PCH TITLE: PURCHASE OF MOBILE STORAGE AND FILING SYSTEMS FOR PUBLIC SAFETY AND SFRVTPF PFMTFR OEPT. HD. I^V" CITY ATTY iM^F* HITY MGR. V^^ UJ ooro.CL O I-i O RECOMMENDED ACTION: Staff recommends Council adopt Resolution No. ftQ S"*/ , awarding a bid for mobile storage and filing systems for Public Safety and Service Center. ITEM EXPLANATION: The Public Safety and Service Center will have mobile storage and filing systems in the Police Records Department and the Police Evidence and Property Department. Plans and specifications for the systems were developed by City staff and Designtech, with the approval of the architect and project manager. It is necessary for the City to go out to bid for the systems at this time because of the embedded tracks that are a part of the equipment. The exact dimensions of the tracts need to be incorporated in drawings prior to the pouring of the cement floor of the building. The filing and storage systems are scheduled to be delivered and installed in May, 1986, and the price for the system is firm for 360 days after receipt of the order. In accordance with Section 3.28.120 of the Municipal Code, Notice to Bidders was published and Request for Bids was sent to five vendors. Five responses were received on May 22, 1985. The lowest responsive bid was submitted by Records Retrieval, Inc., 348 West Market Street, San Diego, CA 92101, in the amount of $45,525. FISCAL IMPACT; Budgeted funds for the storage and filing systems are available in Account No. 332-820-1810-3006. EXHIBITS: 1. Resolution No. 2. Tabulation of Bids - Exhibit A TABULATION OF BIDS Exhibit A VENDOR BUSINESS SYSTEMS 9320 Chesapeake Drive San Diego, CA 92123 AMOUNT $ 59,663.85 Mil 600 Capitol Way Oacksonville, IL 62650 4-8,751.00 RECORDS RETRIVAL 34-8 West Market Street San Diego, CA 92101 ,525.00 STACER CORP. 284 Emmet Street Newark, NO 07114 YAMADA 19484 Beach Blvd. Huntington Beach, CA 92646 55,875.00 KOMPAKT® Electric Movable Shelf Filing Systems op Overall Product. In Place _ • For High Activity, High Capacity Filing Needs • Maximum rated load per carriage 30,000 Ibs. (Contact factory if requirements exceed these figures.) • Range lengths run from 6' to virtually any length. ts Technical Support _ SPECIFICATIONS SubmittalS Furnish floor layouts, technical and installation manuals for every unit shipment with necessary dimensions for rail layout and system configuration at the customer site. Products Track All systems shall operate with a minimum of 2 tracks. Additional rail placement is determined by carriage length and media weight. In no event shall rails be placed farther than 84 inches C to C. Track system is 1 .12" in height, elimi- nating need for false flooring, consisting of a 1" by 1" steel bar mounted in an 11 gauge "C" channel 4.56" wide. The track system is fastened to existing floors by using a lag screw type anchoring. Level- ing shall be by using steel shims. The track system may be installed 3 ways: 1. Embedded in concrete for new construction. 2. Anchored to existing floor and using y?" plywood as built up deck. 3. Anchored to existing floor and using twin ramp plates giving 5 degree slope to track top. Track shall have a Rockwell rating of B90. o insure rigidity of the sys- tem all carriage frames shall be of 11 gauge steel "U" channel design. Frames are 5" high by 1-%" wide with cross brac- ing at no interval more than 36" C to C. Vertical frame assembly shall be welded, of channel construction formed of not less than 16 gauge steel. Drive Train Drive wheels located on one side of carriage are connected full length by coupled tubular drive shafts — OD 1.125", ID .885", wall thickness .120". Each wheel shall be mounted on a .750" diameter solid steel shaft supported by 2 permanently lubricated ball bearing pil- lowblocks. Shaft shall have a polar moment of inertia of .138" (to the 4th power). Wheels All wheels shall be steel cast and machined with a 5" diameter. All wheels shall be double flanged which shall act as a guiding system. Each wheel shall be mounted on a .750" diameter solid steel shaft which is supported by 2 permanently lubricated ball bearing pillowblocks. Motor Specifications 1/12 HP, 115 volt, 60 cycle. The motor for each movable range shall be a geared design. Each motor will have a thermal overload protector to prevent motor damage. Each motor will drive a full length coupled drive shaft. Electric Requirements Each module shall normally operate from a single power source (115 single phase). Power distribution throughout the module shall be via scissorarm raceways located above the shelving. The wires shall be completely enclosed in protec- tive insulating within the raceways. Power consumption when unit is idle shall be minimal. Each movable range to have a fractional horsepower motor not to exceed 60 watts. There shall be no electrical circuitry below the base frame of any range and no electrical controls below 6" above the floor. Fixed Ranges Construction of fixed ranges shall be the same as all movable ranges. Controls Access to any aisle within the system is accomplished by moment- arily depressing the OPEN button located at the desired aisle area — one or more ranges will move to either the right or left to create an aisle. Range travel speed is 2.5 inches per second. Time required to enter aisle approximately 5 seconds. Control logic must be such that multi- ple aisles may be created without the use of fixed ranges by providing adequate rail. Control logic must be such that res- tricted areas can be created in a module. These restricted areas shall move to create aisles in other areas, but will not permit access to restricted aisles unless the access function key is inserted. Con- trol logic must be such that any movable range may be temporarily fixed by inser- tion of a "fixed" key and that range shall remain fixed until key is removed. One or more fixed ranges may be used for the purpose of reserving any number of aisles in any portion of module requiring quick access. Safety Each aisle shall be equipped with an independent safety system. The lower safety bar system shall be flush with bottom line of range frame with fail- safe control logic. An optional independ- ent safety bar system shall be at approx- imately waist Tevel. Each safety bar sys- tem shall immediately stop the system when a force of as little as 8 ounces is applied. Each range shall be equipped with a visual indicator to locate the spe- cific aisle with a safety fault. Any closing aisle that has been stopped by activating any safety system may be reopened normally to allow clearing aisle of safety detected object (such as cart or stool). Any safety system will produce an audible signal when depressed to allow operator verification of safety systems. End Panels To insure stability of the mounted shelving each carriage is sup- plied with a structural front end frame. The end frame is composed of 11 gauge "U" channel welded design. Shelving is attached at top, middle and bottom to assure maximum stability. Attached to the outside of the end frame is a 19 gauge steel and wood grain lami- nate end panel. Choice of color or lami- nate material to be specified by customer. Shelving (See Page 6) MECHANICAL ASSIST KOMPAKT MECHANICAL ASSIST op Overall Product, In Place • For Medium Activity, Medium High Capacity Filing Needs • Maximum rated load per carriage, 30,000 Ibs. (contact factory if requirements exceed these fig- ures.) • Range lengths run from 3' to 30' • Permits moving up to 20,000 pounds of stored materials with less than 5 pounds of force • Crank-driven (Adds 2,75" to range length) KOMPAKT MANUAL op Overall Product, In Place • For light-medium activity, light-medium capacity filing needs • Maximum rated load per carriage, 9,000 pounds • Range lengths run from 3' to 9' • Permits mov- ing up to 1,000 pounds of stored material with less than 5 Ibs. of force • Hand driven (Adds 1%" to range length) ts Technical Support SPECIFICATIONS SubmittalS Furnish floor layouts, technical and installation manuals for every unit shipment with necessary dimensions for rail layout and system configurations at the customer site. Products Track All systems shall operate with a minimum of 2 tracks. Additional rail placement is determined by carriage length and media weight. In no event MANUAL GLIDE shall rails be placed further than 84 inches C to C. The track system is 1.12" in height, eliminating need for false flooring, con- sisting of a 1" by 1" steel bar mounted in an 11 gauge "C" channel 4.56" wide. The track system is fastened to existing floors by using lag screw type anchoring. Level- ing shall be by using steel shims. The track system may be installed 3 ways: 1. Embedded in concrete for new construction. 2. Anchored to existing floor and using W plywood as a built up deck. 3. Anchored to existing floor and using twin ramp plates giving 5 degree slope to track top. Track shall have a Rockwell rating of B90. Carriage To insure rigidity of the sys- tem all carriage frames shall be of 11 gauge steel "U" channel design. Frames are 5" high by 1%" wide with cross brac- ing at no interval more tha 36" C to C. Vertical frame assembly shall be welded, of channel construction formed of not less than 16 gauge steel. Mechanical Assist Drive Train Drive wheels located on one side of carriage are connected full length by coupled tubular drive shafts — OD 1.125", ID .885", wall thickness .120". Each double flanged wheel shall be mounted on a .750" diameter solid steel shaft supported by 2 permanently lubri- cated ball bearing pillowblocks. Shaft shall have a polar moment of inertia of .138" (to the 4th power). Wheels All double flanged wheels shall be steel cast and machined with a 5" diameter. All wheels shall be double flanged which shall act as a guiding sys- tem. Each wheel shall be mounted on a .750" diameter solid steel shaft which is supported by 2 permanently lubricated ball bearing pillowblocks. Safety (For Mechanical Assist) Each range shall be equipped with a positive safety mechanism which prevents an occupied aisle from being closed. A range lock plunger is pulled out on the side of the range facing the aisle, which engages a lever into the sprocket, pre- venting range movement. Operation: (For Mechanical Assist) Crank handle is turned in direction of desired range movement. A sprocket on inboard end of the centershaft transmits the motion via chain to a reduction sprocket on the axle on one side of the undercarriage. The axle is common to all wheels on that side. All wheels function as drive wheels. End Panels To insure stability of the mounted shelving each carriage is sup- plied with a structural front end frame. The end frame is composed of 11 gauge "U" channel welded design. Shelving is attached at top, middle and bottom to assure maximum stability. Attached to the outside of the end frame is a 19 gauge decorator steel and wood grain laminate end panel. Choice of color or laminate material to be speci- fied by customer. Shelving (See Page 6) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 8084 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD CALIFORNIA, ACCEPTING A BID AND AUTHORIZING THE EXECUTION OF A PURCHASE ORDER FOR THE PURCHASE OF MOBILE STORAGE AND FILING SYSTEMS. BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the bid of Records Retrieval, Inc., 348 West Market Street, San Diego, CA 92101, is hereby acepted and the City Manager is hereby authorized to execute a Purchase Order for the purchase of mobile storage and filing systems in the amount of $45,525. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Carlsbad, California, at a regular meeting held on the 2nd day of July , 1985, by the following vote, to wit: AYES: Council Members Casler, Lewis, Chick and Pettine NOES: None ABSENT: Council Member Kulchin ATTEST: H. CASLER, Mayor CLAUDE A. LEWIS, Mayor Pro-Tern ALETHA L. RAUTENKRANZ, City Clerk (SEAL)