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HomeMy WebLinkAbout1985-10-15; City Council; 8357; Authorizing Library Leased Spacea UJ a. CL CC O 8 a J V Z 0 //fi�rr n CM OF CARLSBAD - AGENDk GILL A [f" X �/ MOA `� -r JIILC: AUTHORIZING LIBRARY LEASED SPACE AND Ytl'1.11 MTA. " 10 f 15/$5 APPROPRIATING FUNDS I I CITY ATTYu�VF—/-� DEFT. LIB __-_ RECOMMENDED ACTION: Adopt Resolution No. 030� commercial office space for and appropriating funds for ITEM EXPLANATION: CITY MGR. <51� authorizing the City Library to lease the Civic Arts and Media Services programs rent and related expenses. The Civic Arts Program, to be staffed by the Civic Arts Coordinator and supervised by the Library Director, will begin operation this fall. Funds were appropriated in the current fiscal budget for first year salary, operating costs, and capital equipment purchases for this program. Appropriate office space for this employee and the Civic Arts Program itself does not presently exist either at the City :-call complex or the main library. The Media Services Division at the library, staffed by the Audio Visual Specialist, is in need of room to expand its operation. Currently this function operates in the Audio Visual section of the library. The enlarging audio visual materials collection, additional staff, equipment and supplies, and a significant increase in general public traffic within the AV Division indicates a need for additional work and office area. The Audio Visual Specialist is responsible for all City media productions, slide shows, photography and related media services. Relocating the Media Services Division to leased commercial space will free up office space in the library for the new Librarian III, Head of Audio Visual Services, position scheduled to begin November 4, 1985, And enable expansion of the AV collection. Staff has negotiated with the property managers of the adjacent Colonial Mall commercial complex an offer to lease one (1) office of approximately 250 square feet for the Civic Arts Coordinator and one (1) office for the Audio Visual Specialist of approximately 500 square feet for $1.00 per square foot per month including utilities. The property managers, in a telephone conversation September 25, 1985, agreed to accept a month -to -month lease arrangement. The City Library's Adult Learning Program, formerly the Tri-City Literacy Coalition, continues to lease space in this complex for $1.10 per square toot. A check of comparable leased space and rates in the immediate area of the library indicated this location desirable and rate to be very reasonable. Staff recommends the Council authorize the lease of this office space to accommodate these functions on a month -to -month basis until such time as more permanent space is available in the City Hall complex following the relocation of other departments. FISCAL IMPACT: Staff requests Council appropriate $8,375.00 and approve a transfer of funds from the General Fund's Contingency Account to accomplish the recommended action: PAGE 2 of AB# FISCAL IMPACT (continued) Civic Arts Program Media Services Div. Lease payments, 10/15/85 to 6/30/86 $2,125.00 $4,250.00 Outfit offices -0- $2,000.00 Total Requested Appropriation $2,125.00 $6,250.00 Outfitting the requested office space for the Media Services Division includes installation of temporary internal wall, electrical outlets, work bench, storage shelves and cabinets and related services. EXHIBITS: September 17, 1985 letter from Colonial Mall. Resolution No. dam. --N cotonum MALL 1207 Eftn Ave., Ste. J ; Carlsbad, cA 92008 September 17, 1985 434-7551 i John Cahill Administrative Assistant Carlsbad City Library 1250 Elm Avenue Carlsbad, CA 92008 F i t `Y . Dear John; ; Y The two (2) suites that you are interested in are available as follows: Y Suite "K" 250 square feet and Suite "L" 500 square feet, a total of Y 750 square feet @ $1.00 per square foot with utilities included. They are available immediately on a One (1) year or longer lease basis. Y t i For any further information, please feel free to contact either Mark j Morrison or Pete Peters at 944-7378. Sincerely, , Mark Morrison I Property Manager j ' Pete Peters Property Manager NOTE: Per telephone conversation September 25, 1985 with Mr. Manic Morrison of Colonial Mall, Mr. t1orrison agreed to moclit, the lease terms of the above offer to a "month -to -month" arrangement. All other terms remain as stated above. joh J. rahill Acb-dnistrative Assistant II 3 FBI RESOLUTION NO. 8208 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING 3 LIBRARY LEASED SPACE AND APPROPRIATING FUNDS. 4 WHEREAS, the City Council has determined that the City 5 Library requires additional space for the Civic Arts and Media 6 Services Programs; and 7 WHEREAS, the City Council has determined that leasing 8 commercial space for these functions at this time is necessary; 91 NOW, THEREFORE, BE IT RESOLVED by the City Council of the 10 City of Carlsbad, California, as follows: 11 1. That the above recitations are true and correct. 12 2. That the City Council authorizes the library to lease 13 appropriate space for the Civic Arts and Media Services Programs 14 on a month -to -month basis. 15 3. That the City Council appropriates $8,375.00 for this 16 purpose and approves a transfer of said funds from the General 17 Fund's Contingency Account to the library's accounts designated 18 19 20 21 22 23 24 25 26 27 28 for the Civic Arts and Media Services Programs. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 15th day of October , 1985, by the following vote, to wit: I l 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 '-r t AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine NOES: None ABSENT: None ATTEST: E c�.wP ALETHA L. RAUTENKRANZ, City Plerk (SEAL) - 2 - MARY H. SLER, Mayor