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HomeMy WebLinkAbout1985-10-22; City Council; 8382; Rubberized railway crossingsE? 7 0 cx a e 4 .. z 0 6 a d 0 z 3 0 0 \B# g3f2 IEPT. U/M JITG, 10-22-85 I - C Y OF CARLSBAD - AGEh A BILL TITLE: DEPT. HD. CITY MGR. CITY ATTY UB RUBBERIZED RAILWAY CROSSINGS AT CANNON ROAD, ELM AVENUE AND GRAND AVENUE RECOMMENDED ACTION: Approve Resolution No. g23P authorizing the Mayor to accept for the City an agreement with the Atchison, Topeka & Santa Fe Railway Company to install rubberized railway crossings and direct the staff to solicit price quotes in accordance with the specifications provided by AT&SF. ITEM EXPLANATION: The AT&SF has agreed to install rubberized crossings at Cannon Road, Elm Avenue and Grand Avenue under the following conditions: 1. City procures the crossing material in accordance with specifications provided by AT&SF. width) or about $25,000 per crossing. Estimated cost is $280 per lineal foot (full roadway 2. City provides necessary traffic barricades, temporary crossing material (cold mix) and permanent paving. The AT&SF will do all necessary track work, installation of material and provide flagmen, if necessary. Additionally, the railway company will remove the spur track which runs from just north of Elm to just north of Grand. will result in only one crossing at Grand. recommend redoing the crossing at Tamarack at this time as the reconstruction of the Tamarack crossing is dependent upon final design and the new type crossing can be installed as a part of that project. The total project costs are as follows: This The railway company did not Mat e r ial Cannon Elm Grand Repaving $25,000 22 , 000 25,000 15 , 000 $87 , 000 The railway company accepts only the products produced by Goodyear Tire and Rubber Company and Sof & Dri Structural Rubber Products Company. Proposals from both companies will be returned to council for final approval. FISCAL IMPACT: Two of the crossings (Elm and Grand) are in the Redevelopment area and are considered appropriate for agency funding. Appropriate documents for fund transfer will be provided on the Housing and Redevelopment Agency agenda. for the Cannon Road crossing can be provided from the Street Repairs account of the Streets budget. Funds 5 PAGE 2 of AB # 83 r'a EXHIBITS : 1. Resolution No. f238 . 2. Letter from AT&SF and agreement. Coordination copies to: City Engineer Finance Director Redevelopment Manager I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 8238 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AGREEMENTS WITH THE ATCHISON, TOPEKA RND SANTA FE RAILWAY COMPANY FOR INSTALLATION OF RUBBER MATERIAL RAILWAY CROSSINGS WHEREAS, the City Council of the City of Carlsbad desires to upgrade the railway crossings at Cannon Road, Elm Avenue and Grand Avenue, and; WHEREAS, the Atchison, Topeka & Santa Fe Railway Company will install rubber material crossings at the above intersections and; WHEREAS, the AT&SF Railway Company has provided agreements for the work to be performed which are attached hereto and a part thereof; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. The proposal to upgrade the railway crossings is approved. 2. The Mayor is authorized to execute the attached agreements on behalf of the city. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council held on the 22nd day of October , 1985, by the following vote, to wit: AYES : Council Members Casler, Lewis, Kulchin, Chick and Pettine NOES : None ABSENT: None ATTEST : (SEAL) 3 - The Atchison, Topeka and Santa Fe Railway Company @ , , .! One Santa Fe PI .aza , 5200 E. Sheila St., Los Angeles, CA 90040 213/267-5404 September 24, 1985 Files: 05000177-57 (Grand Ave 2-229.2) 05000179 (Elm Ave 2-229.3) 05000080 (Tamarack Ave 2-230.1) 05000180 (Cannon Rd 2-231.4) Mr. Roger W. Greer, Director Utilities and Maintenance Department 1200 Elm Avenue Carlsbad, CA 92008-1989 Attn: C. L. Mitchell Dear Mr. Greer: Enclosed are completed Job Data Sheets for your use in obtaining bids from Saf & Dri and Goodyear Rubber Company, for installation at Grand Avenue, Elm Avenue and Cannon Road. At Grand Avenue, we presently have two tracks at this crossing. In order to lower your rubber-material cost, we are willing to remove a portion of Spur Track No. 8 from the north side of Elm Street, to the north side of Grand Avenue (as indicated on the attached sketch) at our expense, which will enhance the vehicular riding quality over the crossing, providing the City absorbs the costs to repave the area through the street after the track has been removed. Several meetings have been held on site at Tamarack Avenue, pertaining to proposed widening and improvements which will require the Public Utilities Commission and Santa Fe involvement and approval of plans to improve the crossing. At this time, preliminary plans have not been received, and we recommend that the installation of rubber crossing material be held in abeyance until the street is widened. Enclosed is our standard Letter Agreement covering each crossing. If you have any questions, or we may be of any assistance, please contact Mr. R. D. San Miguel, of my office, at the above telephone number. Very truly yours , A. H. Rennem Assistant General Manager Engineering A Santa Fe Industries Company 4 2131267-5404 September 23, 1985 File: 05000177-57 ( Cannon Road Mr. Roger W. Greer, Director Utilities and Maintenance Department 1200 Elm Avenue Carlsbad, CA 92008-1989 Re : Proposed Placement of Rubberized Crossing Material Dear Mr. Greer: CITY OF CdaLSBAD proposes that rubber crossing panels be installed within the existing track area across Santa Fe's Fourth District Main Track at Cannon Road, designated by California Public Utilities Commission as Crossing NO. 2-231.4. Santa Fe has no objection to City's proposal and is willing to install the rubberized crossing material under the following conditions: 1. 2. 3. 4. 5. City shall, at City's expense, provide temporary A.C. cold mix paving to allow reopening of street, prior to Santa Fe's placement of rubber crossing material. City shall, at City's expense, place A.C. paving as City may desire to place in roadway approaches up to edges of rubberized crossing material. City shall, at City's cost, provide all necessary rubber crossing material and arrange to have said material delivered to job site when requested to do so by Santa Fe. City shall, at City's cost, provide detour road, with all required vehicular traffic-control devices, including such flasher lights, barricades and delineators as may be necessary to close one-half of the crossing at a time, and continue such closure until that portion of the crossing work is completed by Santa Fe. City shall advise emergency agencies and public of the partial closure of the crossing prior to construction. Mr. Roger W. Greer File: 05000177-57 September 23, 1985 Page Two (Cannon Road) 6. 7. 8. 9. 10. 11. - City shall permit Santa Fe to stockpile removed material a minimum of 15 feet ,from track along construction area to provide additional protection for Santa Fe employes during construction, which material will be promptly removed by Santa Fe prior to reopening street. Santa Fe shall, at Santa Fe's expense, remove existing crossing material in track area, refurbish track structure as necessary and install the rubber crossing material. Santa Fe to provide portable automatic warning device or flagman to accommodate vehicular traffic during temporary street closure of one-half of Street. That all work covered by this agreement shall conform to requirements of the California Public Utilities Commission. Santa Fe will, at its expense, maintain that portion of the crossing lying between rails of the track and for two feet outside thereof. City will, at its expense, maintain any street improvement within said crossing other than specified to be maintained by Santa Fe in above Paragraph 40. - To indicate that the foregoing conditions are satisfactory, please endorse your approval on the acknowledgement section of the letter and return one copy to Santa Fe, at which time we will schedule for construction. Very truly yours, '4 a:&!& A. H. RennegY Assistant General Manager Engineering ACKNOWLEDGED AND ACCEPTED: This 23rd day of October , 19 85 J Its Mayor