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Home My WebLink About1986-01-07; City Council; 8476; Engineering dept request for additional personnelI -. ' I AB# By 76 MTG. 1/7/86 DEPT. ENG q4 GG3 CII OF CARLSBAD - AGENL,. BILL TITLE: REqUEST FOR ADDITIONAL PERSONNEL IN THE ENGINEERING DEPARTMENT RECOMMENDED ACTION: By motion, adopt Resolution No. FJqr new positions, appropriating funds and dTrecting the City Manager to recommend changes in Engineering Fees. authorizing the hiring of seven ITEM EXPLANATION -- This item is a request to add additional personnel to bring Engineering staffing up to an adequate level to keep pace with the demands on the department. It is increasingly difficult for the Engineering Department to keep pace with the level of work being submitted to the City in the Current Development Division and to achieve the level of construction of public facilities desired by the City Council. understaffed. Every division within the Engineering Department is The attached memorandum to the City Manager explains in detail the current situation and the potential consequences of this situation. FISCAL IMPACT The estimated cost of funding this request is --LA- $161 650 - in salary and fringe benefits for the balance of FY 85-86. salaries and benefits. The annual fiscal impact is $293,300 in Exhibit A to the Resolution explains these costs. These additional costs will be covered by fee increases which will be brought back to the City Council prior to filling any positions. EXH IBI TS 1. Memoran9m and attachments to the City Manager from the City Engineer dated November 19, 1985. 2. Proposed Engineering Department Organization Chart. 3. City Council Resolution No. ---- F.?(/f =~ __---- . MANAGER'S NOTE: The staff report from the Engineering Department requests twelve additional positions. Rather than approve all twelve positions, the City Engineer and I have decided that seven will be sufficient at this time. After the personnel have been hired and we are able to evaluate the effectiveness of the new organization, additional positions can be considered if necessary. I .- ADDITIONAL ENGINEERING STAFF ADDITIONAL POSITIONS: 1 001-820-3120-1100 $ 29,700.00 Assistant City Engineer Associate Civil Engineer 1 001-820-3120-1100 $ 23,950.00 Sr. Construction Inspector 1 001-820-3120-1100 $ 19,600.00 $ 73,400.00 TO TAL 7 $1 46,650.00 Construction Inspector - 4 001-820-3120-1100 I PRO-RATED IMPACT FY 85-86 (6 Months) PLUS: Equipment TOTAL IMPACT FY 85-86 $1 46,650.00 $ 15,000.00 $161,650.00 I i 1 L2-J 1 I -- ,L, I November 19, 1985 TO: CITY MANAGER FROM: City Engineer NEED FOR ADDITIONAL PERSONNEL AND REORGANIZATION OF THE ENGINEERING DEPARTHENT RECOMMENDATION Reorganize the structure of the Engineering Department. Authorize the hiring of ten new positions. Increase the plan checking and inspection fees by approximately 70% to cover engineering costs. BACKGROUND It is increasingly difficult for the Engineering Department to keep pace with the level of work being submitted to the City and achieve the level of public facilities desired by the City Council. Every division within the Engineering Department is understaffed. There is generally not time to spend analyzing problems to develop a solution with a reasonable degree of confidence, no time to train employees--new staff members are expected to take over a portion of the workload without adequate orientation and training, and there is no time for proper administration. The entire engineering staff is working at full capacity, and the ever-growing workload and overcrowded conditions have created a constant high-stress environment. Relief in the way of additional staff and additional space is vital to productivity, efficiency and quality. The department worked together to prepare this report; staff interviews and surveys were used to produce the data. Our Engineering Department has a high quality staff of people who want to perform at the level of excellence which they are capable. Under the present conditions, top performance is difficult. Engineering Staffing Report November 19, 1985 Page 2 CURRENT SITUATION Current >Develo,pment: In 1984, the number of approved housing units nearly doubled from the previous year (see Exhibit A). This indicates an increase in development, thus an increase in the workload of development- related departments. The Engineering Department processes new development plans in its Current Development Division. The City's development process begins in the Planning Department when a developer submits a Land Use Planning Application (see Exhibit B for review process). This application requests review for items which can range from a simple zone change to a major project involving a tract map, an EIR, a General Plan amendment, a master plan and a zone change. Each application is sent first through "Preliminary Review" in the Engineering Department. Preliminary Review takes about three months and usually involves three rounds through the department. Preliminary Review takes plans as far as the Planning Commission. Following Planning Commission and City Council approval, plans must go through Final Review. Final Review encompasses review of the final map, improvement plans and grading plans. This process takes approximately six (6) months. With each plan passing through Engineering up to three times for Preliminary Review and four times for final review, it is understandable that as development in the City increases, the workload in Engineering rises accordingly. As a result of the heavy workload, routine matters are neglected, processing is slowed, and plans are not receiving as thorough a review as desirable the first or second time checked (often resulting in the necessity of an extra plan check to address all the conditions). Exhibit C shows the current service level provided by the Current Development staff compared to the level of work demanded by the task at hand. This chart shows a need for 8.4 engineering positions in Current Development. The workload is currently being handled by three associate civil engineers and an assistant civil engineer under the supervision of the Principal Civil Engineer. We are requesting two (2) additional engineering positions. 7 Engineering Staffing Report November 19, 1985 Page 3 Municipal Projects Division: The Municipal Projects Division is responsible for contract administration for design and construction of all the "City" projects, such as the Safety & Service Center, Carlsbad Boulevard Widening and Stagecoach Park. The Capital Improvement Program is well underway and the number of projects under construction has increased from $1.4 million in FY 82-83 to $10.8 million this year (see Exhibit D). There are currently 34 active Capital Improvement projects. The current engineering staff consists of a Principal Civil Engineer and two associate engineers. Since August, 1985, a consultant associate engineer has been hired to assist with the workload. An Assistant City Engineer position was recently approved for this division, but the position is not yet filled. Working at maximum capacity, the current staff does not have the time to devote to projects to ensure maximum quality. Time for planning ahead and managing resources is almost non-existent. The attached staffing analysis (Exhibit D, page 2) shows the staffing needs based on percentage of time charged to projects. This analysis shows a need for five (5) associate positions in Municipal Projects. We currently have positions for two associates and a principal civil engineer. We are requesting one additional associate engineer position. InsDection: The lack of construction inspectors could have the most serious consequences for the City. Engineering construction inspection is the City's control over how well the City is built. (See Exhibit E, Engineering Constuction Inspection Responsibilities). Engineering inspectors are responsible for inspecting all development in the City. Subdivision or project (including municipal projects) inspection includes inspecting the grading, all underground utilities such as storm drains, sewer, water lines, and public utilities, and above ground inspection of curb and gutters, pavement, sidewalks and streetlights. Engineering inspectors inspect all private trenches, such as installation of underground utilities in existing right of ways. They also investigate complaints and keep an eye out for routine maintenance needs, such as potholes. Engineering Staffing Report November 19, 1985 Page 4 As an engineering rule of thumb, there should be one inspector for every $3.5 million of current development projects and one inspector for every $5 million of municipal projects annually. Last year, inspections fees were collected on $18.9 million, indicating a need for 5.4 inspectors in current development alone. A CIP budget of $15.6 million in new projects (not to mention the projects currently underway) calls for 3.1 inspectors in municipal projects. We are requesting five additional inspectors. The City currently has a total of four approved inspector positions on a permanent basis, two of whom began work in September. Three additional inspectors and an inspection supervisor have been hired under contract to increase our inspection services. According to our current construction supervisor, inspectors should inspect their assigned projects at least once a day and a common standard of figuring time allowance is to plan for one hour per day per project. The City currently has 84 development projects underway, of which 62 are active, divided between three inspectors.* Obviously, one hour per inspection per day per project cannot be scheduled without causing tremendous slowdowns. In addition, calls come in daily for permit inspections which must be scheduled around the regular project inspection. In September, 21 calls for permit inspection were received. Between October 1st and October 23rd, 43 permit inspection calls were received. It is vital that the City provide adequate inspection services. Most of the work inspected by inspectors gets covered up in the construction process. Problems arising from cursory inspection often won't show up for years. A full staffing level of inspectors must be a top priority for a growing city to avoid serious problems in the future. * Carlsbad's fourth permanent inspector is assigned right-of-way permits - a full time job. One of the three consultant inspectors is handling grading inspections and the other two are assigned to PVC pipe inspections and to the cleanup of the pipeline project at El Camino Real. Engineering Staffing Report November 19, 1985 Page 5 Adm,inistrati,ve & Clerical The administrative and clerical workload has increased concurrently with the workload of the engineers. Increased development in the City has made telephone answering a job for two full time people. A Clerk/Typist has been assigned to the Current Development section to provide direct clerical support to the Principal Civil Engineer. Although this measure provided some relief to that division, it has necessitated the hiring of a temporary employee to fill the vacated spot. Many routine administrative matters in the Current Development division are receiving minimal attention due to lack of staff (see Exhibit F). The Secretary I1 assigned to the City Engineer has been supervising four clerical people directly. In addition to the normal workload of the Secretary I1 position, she is responsible for the continual hiring and training of all clerical help--a time consuming process. At a time when there is no available spare time, the continual need to hire and train temporary personnel adds to the stress in the department. The addition of a clerical position will help relieve the twofold workload increase from both staff and developers. RECOMMENDED CHANGES Attached is an organization chart showing the recommended reorganization and additions to the departments. The Current Development Division would add eight people to the staff: an Assistant City Engineer, two Associate Civil Engineers, a Senior Public Works Inspector, three Construction Inspectors, and a Secretary I. An Assistant City Engineer is needed to supervise current development. The nature of current development requires a number of meetings with developers, a time consuming but necessary part of the job. The City Engineer needs assistance so he can devote more time to overall planning and management of the Engineering Department. Of the two requested associate civil engineers, one would be assigned to preliminary review and the other would specialize in review of sanitation and flood control items, a final review process. A Secretary I would be assigned to this division. Engineering Staffing Report November 19, 1985 Page 6 Municipal Projects would add two people: an Associate Civil Engineer to assist with project management and a Senior Public Works Inspector. (See Exhibit D--chart showing minimum staffing levels based on project costs.) FISCAL IMPACT Annual fiscal impact for salaries and benefits: $329,950 Balance of Fiscal Year 1985-1986 $1 80,000 (See Exhibit G: Fiscal Impact Summary) City Engineer EXHIBITS: A. Number of Units Approved 1975-1984 B. Current Development--Review Process C. Current Development--Service Level VS. Demand Level D. Capital Projects FY 82-86 & Staffing Analysis E. Engineering Construction Inspection Responsibilities F. Clerical Summary G. Fiscal Summary u m z 1 '7 MEMO EXHIBIT A 1 I 1 I 1 I - EXHIBIT B -> CURRENT DEVELOPUENT REVIEW PROCESS* PLANNING mr. ROUTES -> ENGINEERING STAFF TO ENGINEERING wr. REVIEWS PRELIM. DESIGN I nl -1 01 GI El DEVELOPER SUBMITS C OMPLE TE APP IC A T I ON PLANNING COMMISSION MEETING I ENGINEERING STAFF IREVIEWS AND PREPARES CONDITIONS OF APPROVAL I I I I <- APPLICANT RE-SUBMITS "REV I SED TEN TAT IVE DES I GN -> DEVELOPER SUBMITS -> ENGINEERING STAFF FINAL MAP, IMPROVEMENT REVIEW AND RETURN FOR PLANS, GRADING PLAN CORRECTIONS !I I * 1-h IO I2 I 13 I* IS I CITY COUNCIL MEETING -> CITY COUNCIL APPROVES FINAL MAP I I I XI $=I I CITY ENGINEER SIGNS -1 MENT PLANS AND FINAL g MAP -1 GRADING AND IMPROVE- FINAL SIGNATURES -> CONSTRUCTION ACTIVITY OBTAINED, CITY CLERK BEGINS SENDS FOR RECORDATION <- Begin <- I I I * This flow chart uses an "ideal" plan with approvals every step of the way. Such a situation is rare. 13 L CURRENT DEVELOPMENT EXHIBIT C Service Level vs. Demand Level Service Level Demand Level Actual hours worked Hours demanded by task (Der week) (Der week) .r -- PRELIMINARY REVIEW (includes Principal Civil Engineer) Development Review: Presubmittal Assistance Project Application Review Plan Check: Code Enforcement Standards Enforcement Design Support Documentation Check Field Review Plan Approval Meetings, Agenda Bill Preparation, Misc. Misc. Management Tasks TOTAL PRELIMINARY REVIEW: FINAL REVIEW Plan Check: Code Enforcement Standards Enforcement Design Support Documentation Check Development Consitions Check Utility Coordination Field Review Fee Determination Plan Approval Meetings, Agenda Bill Preparation, Misc. TOTAL FINAL REVIEW 4 hours 60 4 12 4 6 5 15 15 125 hours worked 4 23 18 5 4 3 2 1 20 80 hours worked 8 hours 76 8 20 6 8 10 15 24 175 hours needed 3 61 31 8 7 7 1 5 35 158 hours needed - STAFF MEMBERS NEEDED = Demand Level Hours/40 hrs per week Preliminary Review: Final Review: 4.0 staff members needed (158 hrs/40 hrs) TOTAL: 8.4 Enqineering Positions Needed in Current Development 4.4 staff members needed (175 hrs/40 hrs) EXHIBIT D PAGE I CIF 2 CAPITAL PROJECTS COMPLETED OR UNDER CONSTRUCTION BY €NGINEERING EPARTMENT MUNICIPAL PROJECTS OWISION 29 08 d LL7 0 6 ua 0 *5 2 I 0 FY 82-83 FY 83-84 FY 84-85 FY 85-86 (FORECAST) LEGEND PROJECTS I COMPLETED PROJECTS UNDER CONSTRUCTION .. 8-14-85 R.H. A I 37- x. MUNICIPAL PROJECTS DIVISION EXHIBIT D PAGE 2 OF 2 Staff time in Municipal Projects is charged to projects as a standard percentaae of the construction cost. These percentages are used in preparing budgets for proposed projects. The percentages vary depending on the total cost of the project (see sample below). The next chart shows actual charge. made to projects for design total staff charges are divided by the salary cost of staff to develop the total staffing needs for this division. . administration, conatruction administration and inspection. The PERCENTAGE OF STAFF TIME CHARGED TO PROJECTS Estimated Construction Coat: $50,000 $500,000 $10,000,000+ 1 Charge for: Design Administration 3.01 1 .OI 0.51 Construction Administration 4.01 2.01 0.81 Inspection 3.01 1 .51 0.81 TOTAL 1 for Staff administration L inspection 10.01 4.5) 2.11 ~ ~~~ ~~ S AWN1 CHARGED TO PROJECT STAFF TIHE STAFF TIHE STAFF TIM DESIGN AWIN. CONST. IOIIIN. INSPECTION PROJECT NM CONSTRUCTION COST CHARCEO CHARGED CHARGE0 El Cuino Real Camon Road A. 0. Junss Drive A. D. Holiday Park Faraday Avenue Tmarmck Avenue Jeffereon Path Appian Road A. D. Library Parking Lot Elm Avemm A. 0. Eln/ECR Signal Carlsbad/GrMd Signal Chestnut/ECR Signal College A. 0. Park Drive A. D. Depot Parking Lot Car1sb.d Blvd. Bridp Cynthia Lam A. D. safety CWItoC fiacal raar 1985-86: Carlabad Blvd. Storm Drain Safety Center Stagecoach Park Grading Calavora Perk Grading Calavera EDC Ls CoetdECR Inter. Rancho Santa Fe A. 0. Palonnr Airport Road A. 0. Park Drive A. D. Carlabad Blvd. Wldening La Costa Prelim Carlebad Blvd. hawall ECR/Kelly Signal JeCferaon/Lae florea Signrl Jefferson/Lapon Signal fiacal Year 1984-85 Carryover TOTALS: S 650,000.00 s 500,000.00 s 250,000.00 s 450,000.00 s 40,000.00 s 90,000.00 s 1,500,000.00 s 80,000.00 S 340.000.00 S 95,000.00 S 50.000.00 S 64,000.00 S 60,000.00 s 20,000.00 s 2,MO,ow.00 s 1,000,000.00 s 120,000.00 S 270,000.00 s 2,550.000.00 s 500,000.00 s 500,000.00 s 1,000,000.00 s 22u,000.00 S 70,000.00 S 650,000.00 S 50,000.00 s z,mo,ow.oo s 60,000.00 S 50,000.00 S 50,000.00 Sl8,679,000.00 s 5,200.00 s 10,000.00 S 2,500.00 S 1,900.00 s 5,000.00 s 10,000.00 S 3,000.00 S 3,000.00 f 2,400.00 s 4,050.00 S 2.550.00 s 8,000.00 s 10,000.00 s 1,400.00 s 2,000.00 S 14,500.00 s 1,000.00 S 3,100.00 S 5,000.00 S 94,800.00 S 9,750.00 S 6,500.00 S 10,000.00 S 7,500.00 S 5,000.00 S 3,750.00 S 9,000.00 S 6,750.00 S 6,800.00 S 5,100.00 S 1.600.00 S 1.200.00 s l;8oo.o0 s 1;350.00 s 15,000.00 s 12,ow.oo S 1.600.00 S 1.200.00 s 2;ooo.oo s 1;500.00 S 2,560.00 S 1,920.00 $ 1,800.00 $ 1.500.00 s 40.000.00 S 600.00 S 500.00 S 6,250.00 S 5,000.00 S 6.000.00 S 6.000.00 S 3,600.00 S 1;OOO.OO s 6,750.00 s s.om.00 S 5.100.00 S 5.100.00 s 5;000.00 s 12,500.00 s 10,000.00 s 15.000.00 s 10.000.00 S 5;500.00 S 4;400.00 $ 2.100.00 S 1,750.00 S 13.000.00 S 9,750.00 S 14,500.00 S 1,500.00 S 1,250.00 $ 1.5W.00 1,250.00 s 1,800.00 s 1,500.00 S207,610.00 $115,170.00 08s - e6 STAFF NEEDS eAsm ON SALARY COST PER PROJECT STAFF WORK rim TOTAL as1 ASSOCIATE C.E. % INSPECTDR X Design Administration s 94.800.00 s 94.800.00 Contract Adminiatration S207.600.00 $166,088.00 S 41,522.00 In-tion TOTALS: Aasociate Civil Engineer Salary COST: 348.OOO.00 amually Direct Sslary. mc. Pera. etc. Inspector Salary COST: 137,000.00 annually Direct Salary, inc. Pera, etc. INSPECTION WORK COST $156 692 00 ASSOC. CE WORK COST 5260 888 00 -7' 3g$ = 3.1 ASSOC. CE cosr = 5.4 _. EXHIBIT E ENGINEERING CONSTRUCTION INSPECTION RESPONSI BI L IT1 ES TO: ALL CONSTRUCTION INSPECTORS FROM: Construction Inspector Coordinator PROJECT RESPONSIBILITIES RIGHT-OF-WAY INSPECTOR: Will be responsible for permits issued to all utility companies, water sewer, T.V. cable, and any other miscellaneous right-of-way permits that may be assigned, INCLUDING REQUIRED TRAFFIC CONTROL. GRADING INSPECTOR: Will be responsible for clearing and grubbing, grading (regardless of quantity), and Final Fine Grade; sending Final Fine Grade releases to the Building department for move-ins or releases as needed for utility turn-ons, erosion control, and INCLUDING REQUIRED TRAFFIC CONTROL. CONSTRUCTION INSPECTORS : Will be responsible for all public works improvements, stom drains, sewers, utility permits where applicable, curb and gutter, sidewalks, catch basins, concrete drains of any material as called for on plans, all asphalt paving and tract finals such as water valve covers raised to grade, sewer manhole covers raised to grade, street signs installed per City requirements, street lights installed per City requirements, and to work with and secure all releases of other City departments involved, INCLUDING REQUIRED TRAFFIC CONTROL, and including improve- ments not called for on plans but required by City Council in public rights-of-way or dedicated easements. Construct ion Inspector Coordinator DS:dm EXHIBIT F Page 1 of 3 SUMMARY OF REMARKS FROM CLERICAL STAFF Attached is a function description for the clerical services in the Engineering Department. A staff survey showed that a minimum of 72 hours per day total is needed to provide proper clerical administration, support, and records management. There are currently 40 staff hours per day available (8 hours X 5 permanent staff members). This leaves a balance of 32 hours per day which shows a need for 4 additional clerical staff persons (32/8hrs) Each of the clerical staff members wrote statements about the current situation. Some of these remarks are quoted below: !!The Engineering staff has increased from 16 to 31 during the last year--our clerical staff has not changed in number. The change has been from temporary to per.manent in two positions. We still have the same number of clerical serving twice the number of department personnel. . . . Records management requires 2 hrs/day day for proper control and updating. This cannot be accomplished with present staff and workload. . . , I should spend 3 hrs/day on supervision and training; I probably spend one hour maximum with numerous interruptions." Secretary I1 , City Engineer ITA minimum of five to six hours daily should be spent on maintaining the files and keeping them in current chronological order. At this time, the filing is done on a daily basis basically to keep up with paper work flow only. No major reconstruction of the filing system or the files can be done as there isn't enough time." Clerk/Typist, Current Development IrI feel that it will be necessary to hire a clerk/typist to handle the filing and telephone calls. The word processing work (agenda bills, contracts) requires a great deal of time which is constantly interrupted by telephone calls. It is difficult to get away from my desk to complete tasks such as filing, xeroxing, and pick-up and delivery of mail." Secretary I, Municipal Projects "We need additional staff to handle phones to allow me time for proper records management. In the absence of clerical to back me up on the telephones, my entire work day is spent on the telephone--all other work is left unaccomplished. . . . I serve as back-up for the Secretary I1 if she is on leave. On days when I serve as her back-up, a temporary must be hired to replace me (currently there is already a temporary serving as my back-up.) Departmental Clerk/Typist "If I am absent, the relief word processing operator must be replaced by temporary personnel. Otherwise, both jobs back up." Word Processing Operator 1. 2. 3. 4. -- EXHIBIT F PAGE 2 OF 3 ADMINISTRATIVE/CLERICAL/RECORDS DIVISION Records Management a. b. C. d. e. Catalog Maintenance: 1) Paper files. 2) Computer file (DP 61 WP) 3) Project plans (originals) 4) Maps (originals) Records Monitoring Summary reports generation (management tool) Tickler files - agreements, bonds and personal Complaint files Accountin9 - a. Purchase handling b. Fee studies c. Project balances d. Finance coordination e. Budget verification Communications a. b. C. d. e. f. g- h. i. j. Telephones Word processing Office mail Radio response Information dispersal Ring file Counter contact Tape recording/transcribers Visitations Typing Resource Management a. Time keeping b. Conference room scheduling c. Appointment scheduling d. Computer scheduling e. Office supplies f. Vehicle scheduling - EXHIBIT F - PAGE 3 OF 3 ADMINISTRATIVE/CLERICRL/RECORDS (continued) 4. Resource Management (continued) g. Equipment management h. Task assignments: 1) Special projects 2) Complaints i. Task monitoring j. Budget preparation/monitoring 5. Employee Relations a. Job training b. Education incentive c. Performance awards d. Supervisory evaluation e. Dispute handling f . Discipline 6. Miscellaneous Management a. Decision making b. Procedures manuals c. Code/Standards enforcement -2- EXHIBIT G Page 1 of 3 SALARY 32% FRINGE TOTAL -- COST (EACH) POSIT ION NUMBER - (EACH) --- ADDITIONAL POSITIONS: Assistant City Engineer Associate Civil Engineer Sr. Construction Inspector Construction Inspector Secretary I TOTAL LESS: Municipal Projects NET TOTAL TOTAL ANNUAL IMPACT 1 $ 45,000.00 3" $ 36,300.00 2" $ 29,700.00 3 $ 27,775.00 - 1 $ 19,400.00 10 - 2" - $ 14,400.00 $ 59,400.00 $ 11,600.00 $143,700.00 $ 9,500.00 $ 78,400.00 $ 8,900.00 $109,950.00 $ 6,200.00 $ 25,600.00 $417,050.00 -I- I--- - - - 1 I - 87,100000 - 8 $329,950.00 PRO-RATED IMPACT FY 85-86 (6 Months) PLUS: Equipment TOTAL IMPACT FY 85-86 $329,950.00 $1 65,000.00 $ 15,000.00 $1 80,000.00 * Municipal Projects Division personnel do not impact annual budget. 1 Associate Civil Engineer 1 Sr. Construction Inspector . EXHIBIT G Page 2 of 3 \D W I m 02 mz N U 4 m ul \D N 3 9 U ul P- N 9 m 0 N iff 4 m 0. N U 3 U m 0 V h m rl m m U u al Fi d P 3 mm UP- P-3 .I. mP- \DN Nrl m al d Fi rl m v) U U al t4 .d n h 3w -0 U m b.* or. om uw G am 6U LIm Fio mu a ala Pm :c zs PO .. ~m m m N P- m m 3 m P- m U N N r. 00 m m m 3 m 3 m U \D P- O 2 m rD m I m ul U m P- O m m m \D rl PI 0 N N m d h 0 2 m ul m v 0 0 0 d m m 4 P- m U N I m N 0 \D 0 rl I 0 NI OII rD m m a0 mu sw Fiw om $2 .. em h 0 0 0 m rl m V U tl 2 zl rl al n w 0 m \ d w 0 CM 02 dd um mm urn 00 do Ht4 4h rD m m P- m 0 N 9 m 0 P- N N m P- N U m m U m U \o N rl d m I 0 - r. N U m * m w I h PI N U W U m v I I I 00 lrl m m m 3 3 m 0 P- N N m I m U 0 N m 4 3 I 0 NI 01 ul \o N I m 0 0 0 m 0. 3 iff I I 0 0 0 a0 0, 3 iff I 0 0 4 3 4 m I I 0 0 U rl rl m I I I \ou mu Ial mFi m *d w IO mw mP- 0 vw ma 3 um rla am Gal 0s .d Fi a om a a GV 010 m .d h 0 ut4 a $4 m 0 ad Fi am P, 4m xc 4 4: .. 0- 34 m m P- \o N m 4 iff m 0 P- N N * m I m 9 U 0 rn 4 iff I - I \D 03 In m m H I m U m 0 V M IC W W W m 4 EXHIBIT G Page 3 of 3 W vi m 13 ? d H m 0 IC N N m H I m U W N m .-( 4 H I 0 Itl Q\ N m 0: I I 0 VI 0: m N m I U W 02 0 U N I I V W 0 U N “0, I N I- W W N i) 4 0. m E N N m H I m W m W I- 4 ‘J, H I , a3 MANAGER'S NOTE: The staff report from the Engineering Department requests twelve additional positions. Rather than approve all twelve positions, the City Engineer and I have decided that seven will be sufficient at this time. After the personnel have been hired and we are able to evaluate the effectiveness of the new organization, additional positions can be considered if necessary. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 8348 - - -- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING SEVEN ADDITIONAL POSITIONS IN THE ENGINEERING DEPARTMENT, APPROPRIATING FUNDS, AND DIRECTING THE CITY MANAGER TO RECOMMEND CHANGES - -- IN ENGINEERING FEES WHEREAS, the City Manager recommends and the City Council concurs that the addition of seven positions to the Engineering Department is in the best interest of the city; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council, authorizes the reargmization of the Engineering Department. 3. That the City Council authorizes the addition of seven positions in the Engineering Department as shown in Exhibit A attached hereto and made a part hereof. 4. Funds in the amount of $161,650 are hereby appropriated from the General Fund Unappropriated Fund balance and transferred to the accounts shown in Exhibit A. 5. That the City Manager is hereby directed to return to the City Council with revised Engineering Fees prior to filling any position herein approved. /// /// /// /// /// /// a '. 1 2 3 4 5 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 2lstday of January , 1985 by the following vote, to wit: AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine NOES: None ABSENT: None MARY H. kASLER, Mayor ATTEST : ALETHA L. RAUTENKRANZ, City Clerk] (SEAL 1 3