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HomeMy WebLinkAbout1986-02-04; City Council; 7258-1; Contract Police/Fire Physical Fitness ProgramAB#� NITG.- DEPT. POL w O or e. a- CITI` `OF CARLSBAD -- AGEND: `SILL TITLE: APPROVAL OF CONTRACT FOR SERVICES POLICE/FIRE PHYSICAL FITNESS PROGRAM DEPT. H CITY ATTY CITY MGR, RECOMMENDED ACTION: Approve contract with Fitness Appraisal Inc. for Police/Fire Departments' Physical Fitness Program. ADOPT q 6s-ocarM✓ No • F39 /. ITEM EXPLANATION: On January 11,1983 City Council approved the concept of a physical fitness program for the police department. Fiscal Year 85-86 City Council approved budgeted amounts of $15,000 and $9,000 for the police and fire departments' participation in a fitness program. In August 1985 request for proposals were mailed to prospective bidders. There were four responses to the RFP. The police department staff and purchasing agent reviewed the proposals and rated them. The two top providers agreed to demonstrate their services. In October a staff member from the police department and a fire department paramedic were put through the entire testing as proposed by Fitness Appraisal Inc. Testing was done at Fire Station No. One and was viewed by fire and police personnel. The results of the testing were reviewed by staff. Two weeks later the same police staff member was tested by Mission Valley Medical Management Group and again the results were reviewed by staff. The fire and police departments recommend Fitness Appraisal Inc. as the provider of services for the program. This recommendation is based on the original proposal, the j testing phase, results and costs. FISCAL IMPACT: Approximately 60 members of the police and fire departments are expected to participate in the program at a cost of $195 per member for testing services annually and $600 for educational workshops. The total for FY 85-86 is approximately $12,300. EXHIBITS: !. Agenda Bill 7258 2. Proposal for Services/Costs 3. Agreement with Vendor 4. Resolution No. �3 9 1 approving agreement with vendor I 7 ✓1 Y CIT_OF CARLSBAD - ACENC" jILL ,� ,! AB# 7e2 3'r TITLE: DEPT. HD. A MTG. 1J11j03 LOSS PREVENTION/FITNESS MAINTENANCE PROGRA14 CITY 4TTYJ.� DEPT. P.QL — CITY MGR.s� RECOMMENDED ACTION: Approve the concept of a loss prevention, psychological/physical fitness maintenance program for public safety personnel consisting of a mandatory physical fitness program for all new hirees combined with a voluntary fitness program for incumbent safety personnel and psychological fitness program. ITEM EXPLANATION: The safety services are recommending the development of a two -fold program designed to reduce 4ob-related physical injuries and psychological stress to safety service officers, as well as to improve the City's ability to maintain acceptable levels of fitness and well-being of all its safety services personnel. It is believed that the program will result in the increase of the City's ability to provide safety services through the reduction or loss time and salaries due to injuries and illnesses. The program would consist of mandatory annual physical agility testing, medical testing for all new safety personnel. Tenured employees would be encouraged to participate on a voluntary basis. In addition, psychological services would be provided. It is recommended that the program be administered by private vendors through the appropriate selection process. It has been found that private vendors are able to administer a number of programs to a much larger population. If the Council approves the concept, staff will initiate ,consultation meetings with both the police and fire employees' associations. Upon completion of these meetings, staff will return to Council for final program presentation. FISCAL IMPACT: Preliminary estimates indicate that this program could cost between $25,000 and $42,000 annually. Projections for annual savings by reducing injuries and illnesses cannot be made yet. However, existing programs have already seen positive results in increased cardiovascular fitness levels, reduced blood pressure, cholesterol and body fat levels; as well as the reduction of job -related stress. According to figures of Risk Manager, the medical retirement range from $250,000 to service and other factors. approximate cost to the City for an early $500,000, depending upon age, years of EXHIBITS: 1. Staff report dated December 15, 1982 2. Memorandum - City of Monterey Police Department 3. Proposed police physical fitness program, City of Monterey ^ Fitness Appraisal, Inc. _ ;. Health/Fitness Evaluations and Comouter Software Develooiment_-� _�__ manganese Our price structure is as follows: ; $125.80 per participant for initial evaluation services. -$58.88 per participant for re-evaluation services. (4 months) . The above prices include computer programs, consultations, exercise equipment utilization and monitoring. Educational workshops: Injury prevention and back care. Performed by Fitness Appraisal, Inc. No charge. Physical Fitness a lifestyle change. Performed•by Fitness Appraisal, Inc. No charge. Stress Management and Coronary Heart Disease Risk Factor Reduction. $450. Conducted by Gary Scherer (qualifications included) . • } Nutrition and food prepay--tion.-$158. Conducted by Mary Donkersloot (qualifications included). Programs can be tape recorded. Open hot line and consultation. No charge. Blood profile and blood occult. $28.88 Performed by Metpath. I have included a copy of the computerized report each employee will receive. The last pages are those program which are modified for the specific population. In addition, I have enclosed a booklet concerning documentations and reprints of articles concerning our program. I can be made available to present my program to a committee at your convenience. If you have further questions please give me a call. ISincerely, Bob Antonacci, M.S. Exercise Physiologist President P.O. Box 27296, San Diego, California 92128 • (619) 748-1523 3 PROCEDURES: The following evaluations will be performed to designed a program to improve health and police officer performance. 1- Lipid blood profile review A- Cholesterol, B- HDL cholesterol, C-^ Triglycerides, D- Glucose, E- LDL cholesterol In addition 28 other parameters will be evaluated. Participants will fast for 12 hours and not to eat a high fat and/or high sugar meal before blood was drawn. Furthermore, an Occult Blood to determine colon cancer will be provided. 2- Medical history review- a seven page report consisting of past and present medical and family history. 3- Resting heart rate and blood pressure. 4- Body weight and body measurements. 5- Body composition utilizing underwater weighing techniques. Residual volume is predicted from Vital Capacity and corrected by BPTS and sex. 6- Respiratory evaluation (Vital Capacity). 7- Cancer susceptibility. a- Maximum hand grip strength. 9- Maximum curl ups performed in 2 minutes (Knees bent, hands crossed chest and sitting up to a 45 degree angle). 18- Flexibility measurements: 1- Sit and reach, 2- Hip flexor, t. 3- Lower back, 4- Right and left hamstring flexibility measured in degrees. 11- Posture assessment. 12- Safe lifting limits. Three cable tension strength tests (Torso, leg and back) will be performed and safe lifting limits will be determined in three areas (Floor to knuckle height, waist level and above head). 13- Sub max E.K.G. monitored bike ergometer test. Test is completed when steady state heart rate reaches approximately 85% of maximum heart rate reserve. Blood pressure will be monitored at peak, work, load. In addition, submaximal oxygen pulse will be measured at peak work load. q i 14- Nutritional analysis. A three day food inventory is derived for nutritional assessment. 15- Stress personality assessment utilizing an instrument developed by Freidmen. 17- Police officer percent chance of successfully winning a confrontation to restrain a resisting suspect. This program can be implemented only if weight training equipment is made available. The score is derived from ago, sex, height, weight and strength levels in three lifts performed on a Universal type machine (5) . 18- Probability for the development of coronary heart disease. Program derived from studies conducted in the Framingham project. The above values will be placed in our computer system and a 58 page computerized report will be developed. EXERCISE OPTIONS: Our computer program reports can be modified to comply with the following options: I- No exercise equipment 2- Existing facilities 3- Purchase equipment 4- Membership in local club If weight training equipment is made available, Fitness Appraisal, Inc. will work, with each individual to develop a weight training program. EDUCATIONAL WORKSHOPS: Workshops will be offered in the areas of: I- Injury prevention and back care. 2- Stress management and coronary heart disease risk. reduction. 3- Nutrition and food preparation. I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19. 20 21 22 23 24 25 26 27 28 RESOLUTION 110. 8391 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN TiM CITY OF CARLSBAD AND FITNESS APPRAISAL, INC. FOR THE POLICE AND FIRE DEPARTMENTS PHYSICAL FITNESS PROGRAM. The City Council of the City of Carlsbad, California, does hereby resolve as follows: 1. That certain agreement between the City of Carlsbad and Fitness Appraisal, Inc. for The Police and Fire Departments Physical Fitness Program, a copy of which is attached hereto, marked Exhibit 1, and incorporated herein by reference, is approved. 2. The Mayor of the City of Carlsbad is hereby authorized and directed to execute the agreement for and on behalf of the City of Carlsbad. 3. Funds for payment of this agreement have previously been budgeted by the City Council. PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held the 4th day of February �19 86 , by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Chick and Pettine NOES: None ABSENT: Council Member Casler ATTEST: "' ALETHA L. RAUTENKRANZ, Ci6 Clerk (SEAL) /1/, lif /'/� /:" gARY H. CASLER" MAYOR CLAUDE A. LEWIS, Mayor Pro-Tem 1 1. AGREEMENT FOR PHYSICAL FITNESS TESTING SERVICES This agreement is made and entered into this day of , 1986 by and between the City of ' Carlsbad, a municipal corporation, (hereinafter referred to as , "City") and Fitness Appraisal incorporated, a California corporation, (hereinafter referred to as "Consultant"). R E C I T A L S City requires the services of Consultant to provide physical fitness testing and consultation to members of City's t Police and Fire Departments. I Consultant possesses the necessary skills and I qualifications to provide the services required by the City. x Consultant has submitted a proposal dated August 16, 1985 for the provision of the services required by the City. +s Now, therefore, in consideration of these recitals and the mutual covenants contained herein the City and Consultant agree as follows: 1. Consultant's Obligations A. Consultant shall provide, in a professional I manner in conformance with the most current standards and practices of the Consultant's profession, the services specified in Consultant's proposal dated August 16, 1985 on file with the Carlsbad Police Department and incorporated by this reference. Services to be provided shall include but not be limited to 4 initial physical fitness evaluations of the members of City's Police and Fire Departments, periodic physical fitness reevaluations of the members of the City's Police and Fire _ Departments, seminars on stress management and coronary heart risk factor reduction for the members of the City's Police and Fire Departments, seminars concerning nutrition and food preparation for the members of the City's Police and Fire Departments, and blood profiles and blood occults for the members of the City's Police and Fire Departments. B. Consultant shall perform the services specified in paragraph 1.A. under the general direction of City's Police and Fire Chiefs or their designee or designees at a site or sites specified by City.' C. Consultant shall provide the services upon three weeks notice from the City of the services to be performed. D• At the completion of each physical fitness evaluation or reevaluation Consultant shall provide City with a summary report of the evaluation. Consultant shall also provide an individual report to each member of the City's Police or Fire Department who participated in the physical fitness evaluation or reevaluation. At City's request Consultant shall provide a full l report for any member tested. 2. Payment As full compensation for Consultant's performance of work under this contract City shall pay to Consultant within 30 days after the submission of a written bill for payment fees in -2- 7 i amounts which shall not exceed those stated in the following schedule: A. $125 per participant for initial physical fitness evaluation services. B. $50 per participant for physical fitness reevaluation serivices. C. $20 per participant for blood profile and blood occult services. D. $450 for stress management and coronary heart risk factor reduction seminars. E. $150 for nutrition and food preparation seminars. - Fees for any additional services shall be mutually agreed upon by the City and Consultant and shall be documented in writing prior to the performance, of any additional services. The total fees paid during the first year following the execution of this agreement shall not exceed $15,000 without the consent of the City Council. S 1 3. Term of Agreement The term of this agreement shall be for one year. The City Manager is authorized to periodically extend the term { of this agreement for additional periods of one year or less i provided that the City Council shall have first approved i sufficient budget appropriatiori in the annual budgets of the Police Department and Fire Department to cover the cost of the services performed during the extension period. In approving an -3- 0 extension the City Manager is authorized to adjust the payment schedule provided, however, that the amount of compensation paid to the Consultant during an extension period shall not exceed the amount previously appropriated by the City Council. City may terminate the contract at any time without liability if Consultant fails to satisfactorily perform the services under this contract. Notice of the termination shall be made in writing executed by the City Manager 4. Status of the Consultant The Consultant shall perform the services provided herein in Consultant's own way as an independent contractor and in pursuit of Consultant's independent calling and not as an employee of the City. Consultant shall be under the control of the City only as to the result to be accomplished, the scheduling of the services, and the provision of a location for the performance of the services in a place convenient to the members of the Carlsbad Police and Fire Departments. Consultants shall comply with the requirements of Section 3700 of the California Labor Code and shall also assume the defense and indemnify and save harmless the City and its officers and employees from all claims, loss, damage, injury, and liability of every kind, nature and description brought.by any person employed or used by Consultant to perform any work under this contract regardless of responsibility for negligence. 5. Hold Harmless Agreement Consultant shall assume the defense of and indemnify and hold harmless the City and its officers and employees for all. -4- claims, loss, damage, injury and liability of every kind, nature and description directly or indirectly arising from or in connection with the performance of the contract or from any failure or alleged failure of the Consultant to comply with any applicable laws, rules, or regulations including those relating to health and safety or resulting or arising from any advice or information provided by Consultant to any member of the Carlsbad Police or Fire Department except for loss or damage which was caused solely by the act of negligence of the City. The expenses f ' a of defense include all costs and expenses including attorneys fees for litigation, arbitration or other dispute resolution method. Consultant shall carry insurance in an amount not less -' than one million dollars covering the liability stated in this paragraph naming the City as an additional insured. The insurance shall contain a waiver of any rights the insurer may a have to subrogate against the City. 6. Subcontracting Consultant may subcontract the work to be performed under this contract by the Consultant. Consultant shall be fully responsible to the City for the acts and omissions of the Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor in the same manner the E Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this contract shall create any contractual relationship between any subcontractor of Consultant and the City. The Consultant shall bind every -5- subcontractor and every subcontractor of the subcontractor by the terms of this contract applicable to Consultant's work unless specifically noted to the contrary and the subcontracting in question approved in writing by the City. 7. Assignment of Contract Consultant shall not assiqn this contract or any part thereof or any monies due hereunder without the prior written consent of the City. 8. Verbal Agreement or Conversation No verbal agreement or conversation with any officer, agent or employee of the City either before, during or after the execution of this contract shall effect or modify any of the terms or obligations contained herein nor shall such verbal agreement or conversation entitle the Consultant to any additional payment whatsoever under the terms of ' -this contract. IN WITNESS WHEREOF, this Agreement has been executed the day and year first above written. DATED: CI, by APPROVED AS TO FORM: VINCENT F. BIONDO, JR. 'City Attorney -6- FITNESS APPRAISAL, INC. by: Ayy +_4 T ATTEST: ALETHA L. RAUTENKRANZ, City Clerk