HomeMy WebLinkAbout1986-03-18; City Council; 8119-19; Carlsbad Safety and Service Center: Project Review & UpdateCIT OF CARLSBAD — AGENC BILL 11 or-
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DEPT CM
TITLE: CARLSBAD SAFETY AND SERVICE
CENTER - PROJECT REVIEW AND
BUDGET UPDATE
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RECOMMENDED ACTION:
City Council to receive report from staff and Construction
Manager on the status of the Carlsbad Safety and Service
Center.
ITEM EXPLANATION
Since the fall election of 1983 in which the Carlsbad Safety
and Service Center was approved with a budget of $15.2 million
dollars, the City has commenced with the first phase of
construction of that project including the construction of the
buildings specified in Phase I plus the improvement of the
total site.
Prior to this report, you were presented with a modified
budget for the total project as follows:
NOV., 1983 MAY, 1985
ELECTION ARCHITECT
Phase
Phase
Phase
I
II
III
ORIGINAL
PROPOSITION
9.00
4.60
1.60
CONTRACT
BUDGET
9.40
4.30
1.50
JULY
REV.
10.
3.
1.
1985
BUDGET
25
40
55
MARCH 1986
BUDGET
10.2i>
3.40
1.55
PROJECTED SEPT.
1986 BUDGET
10.25
3.40
1.55
TOTAL 15.20 15.20 15.20 15.20 15.20
The attached report from your Construction Manager, the Koll
Company, shows you the progress of the project including the
awarded contracts, estimated total expenditures to date, and
balance available for the work to be completed.
Our best projections for the final cost of the first phase of
construction are that we will be within the revised budget
figure of 10.25 million dollars. We project completion of
first phase activities in September of 1986.
EXHIBIT
1. Koll Co. Progress Report No. 8
2. Summary of Estimated Construction Costs
6
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PROJECT MANUAL
PUBLIC SAFETY
AND
SERVICE CENTER
PROGRESS REPORT NO. 8
FEBRUARY 25, 1986
KOLL
ROLL CONSTRUCTION COMPANY CARLSBAD SAFETY CENTER
Progress Report Number 8 February 25, 1986
TABLE OF CONTENTS
Section Title
I Design Progress and Review
II Purchasing
III Construction Costs and Value Engineering
IV Payments
V Job Progress & Schedule
VI Quality Control and Safety
VII Progress Photos
3
ROLL CONSTRUCTION COMPANY
Progress Report Number 8
CARLSBAD SAFETY CENTER
February 25, 1986
L DESIGN PROGRESS AND REVIEW
SITEWORK
The landscape design with the exception of the atrium inside of the building has
been completed by the City Parks and Recreation Department with the assistance
of an outside consultant. We have not received these drawings for review and we
are anxious to do so since we will be starting the remaining sitework shortly.
POLICE/FIRE ADMINISTRATION BUILDING
The only change of significance since our last report has been the deletion of the
six small skylights in the atrium area and the addition of larger skylights to allow
as much light as possible into the area below. This is required for the proposed
planting for this area.
ROLL CONSTRUCTION COMPANY CARLSBAD SAFETY CENTER
Progress Report Number 8 February 25, 1986
IL PURCHASING
The revised bidding schedule is enclosed with this report indicating our final group
of items noted in Bid Package #7 will bid on February 27, 1986. This will
complete our bidding and purchasing effort with the exception of any additional
scope of work required by the City or for resolutions of construction problems.
The landscape and irrigation work is being handled by the City's Park and
Recreation Department and the bidding and contracting of this work is now needed.
We intend to continue with the remaining sitework construction in the near future
and we must have the piping installed for the sprinkler system prior to installing
the asphalt work.
KOLL CONSTRUCTION COMPANY
Progress Report Number 8
CARLSBAD SAFETY CENTER
February 25, 1986
Bid Description
Package of
Number Work
CARLSBAD SAFETY CENTER
BIDDING SCHEDULE
Council Mail Notice
Approval to Documents Prebid.
To Bid Bidders Available Conf.Bid Due
Council
Contract
Award
1 Sitework
2 Structural Steel
Metal Deck
3 See Attached
3£ Electrical(Rebid)
3F Service Station
(Rebid)
4 See Attached
5 See Attached
6 See Attached
7 See Attached
01-22-85 01-23-85
02-19-85 02-20-85
04-02-85 04-04-85
05-21-85 05-22-85
06-04-85 06-05-85
04-02-85 04-18-85
04-02-85 09-30-85
04-02-85 11-04-85
04-02-85 02-05-86
01-28-85 02-14-85 02-26-85 03-19-85
02-21-85 03-13-85 03-21-85 04-02-85
04-08-85 04-23-85 05-02-85 05-14-85
05-22-85 06-04-85 06-13-85 06-25-85
06-05-85 07-23-85 08-01-85 08-13-85
04-22-85 05-16-85 05-30-85 06-11-85
09-30-85 10-10-85 10-16-85 10-22-85
11-04-85 11-21-85 12-04-85 12-10-85
02-05-86 02-19-86 02-27-86 03-11-86
ROLL CONSTRUCTION COMPANY CARLSBAD SAFETY CENTER
Progress Report Number 8 February 25, 1986
PROJECT BID PACKAGES
BID PACKAGE #1
a. Grading
b. Site Concrete
c. Gunite
d. Sewer, Water, Storm Drain
e. Electrical, Telco, Gas, CATV
f. Asphalt
BID PACKAGE #2
a. Structural Steel
b. Metal Deck
BID PACKAGE #3
a. Elevators
b. Plumbing
c. Fire Sprinklers
d. H.V.A.C
e. Electrical
f. Service Station Equipment and Vehicle Wash
g. Finish Hardware and Gate Operators
BID PACKAGE #4
a. Concrete (Rejected vehicle maintenance and car wash only,
rebid with B.P. #5)
b. Reinforcing Steel
c. Architectural Precast Concrete
d. Masonry (Rejected and rebid with B.P. #5)
e. Miscellaneous Iron
f. Landscape and Irrigation
g. Steel Doors and Frames
BID PACKAGE #5
a. Concrete (Vehicle maintenance and car wash)
b. Masonry
c. Metal and Acoustical Ceilings
7
ROLL CONSTRUCTION COMPANY
Progress Report Number 8
CARLSBAD SAFETY CENTER
February 25, 1986
BID PACKAGE #6
a. Aluminum entrances, storefronts, glass
b. Canopy/sunscreens
c. Lath and Plaster
d. Steel studs and drywall
e. Roofing, waterproofing, insulation
f. Sheet metal, louvers, roof access and skylights
g. Building insulation
h. Coiling grills, doors and fire curtains, sectional doors
i. Pneumatic tube system
j. Finish carpentry and wood doors (hardware/wood and std. door installation)
k. Site maintenance contractor
BID PACKAGE #7
a. Cabinets and fixtures
b. Ceramic and quarry tile
c. Glass block
d. Painting/ waterproof ing and vinyl wallcovering
e. Floor covering and marlight panels
f. Access flooring
g. Folding partitions
h. Flagpoles
i. Toilet partitions and accessories
j. Security gates/operators, chain link fencing, mesh partitions
k. Metal lockers
1. Sealants
m. Levolors (window coverings)
CITY PURCHASE ORDER
a. Floor mats
b. Fire extinguishers
ROLL CONSTRUCTION COMPANY CARLSBAD SAFETY CENTER
Progress Report Number 8 February 25, 1986
III. CONSTRUCTION COSTS AND VALUE ENGINEERING
Due to some actual and unanticipated cost overruns to the project budget, there
have been a number of changes and modifications made to the Safety Center
buildings as follows:
1. Raised roof over the atrium has been deleted.
2. Large canopies on the west and south elevations have been substantially
reduced in size and have been eliminated on the vehicle maintenance building.
3. Glass handrail around the atrium at the second floor has been changed to an
open metal railing.
4. Both the Vehicle Maintenance and Car Wash structures have been changed
from tilt-up concrete to block masonry.
5. Operable windows in the Police and Fire Administration building have been
reduced fron 100% to approximately 25%.
We are affirming the Phase I budget total of $10,250,000 as noted in the attached
budget analysis. We have a small contingency remaining (approximately $80,000) and
we will know better the total anticipated cost of the project once the final bids
are received on February 27, 1986.
ROLL CONSTRUCTION COMPANY
Progress Report Number 8
CARLSBAD SAFETY CENTER
February 25, 1986
BUDGET ANALYSIS
1. Awards
2. Est. to Complete
3. Communications
4. F.F. & E.
5. Landscaping
6. Field Engineer (Survey)
7. General Conditions
8. City Miscellaneous Expenses
9. Contingency
SUB TOTAL
10. C M Fee
SUB TOTAL
11. Testing and Inspection
12. Soils Testing
13. A & E Fees (Including approved change orders)
Estimated Changes Remaining
TOTAL
Revised
Estimate
6,615,949
1,119,273
200,000
636,000
326,000
48,000
50,000
50,000
80.278
9,125,500
500.000
9,625,500
30,000
31,000
523,500
40.000
$ 10,250,000
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CARLSBAD SAFETY CENTER
KCC JOB NO. 3223
BUDGET REPORT INTERMEDIATE LEVEL
24-Ftb-86
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3D
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6A
6B
6C/6D
6E
6F
£6
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6!
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LINE ITEM DESCRIPTION
CITY OF CARLSBAD NO. 3006
GRADING
SITE CONCRETE
BUNITE
SEUER, WATER, STORM DRAIN
ELEC, TELE, GAS, CATV
ASPHALT
STRUCTURAL STEEL
METAL DECK
ELEVATORS
PLUMBING* IN ITEM 30-COMB)
FIRE SPRINKLERS
HVAC 1 PLUMBING
ELECTRICAL
SERVICE STATION EQUIP
VEHICLE HASH
FINISH HARDWARE
CONCRETE (POLICE BLD6)
REINFORCING STEEL
ARCH. PRECAST
MASONRY (SEE 5b>
MISCELLANEOUS METAL
STEEL DOORS 1 FRAMES
CONCRETE (VEHICLE MAINT)
MASONRY
ACOUSTIC/METAL CEILINGS
ALUM ENTRANCES t WINDOWS
CANOPIES t SUNSCREENS
LATH/PLASTER, STL STDS/DR
ROOFING t WATERPROOFING
SHEET METAL
INSULATION
COILING 1 SECT. DOORS
PNEUMATIC TUBE SYSTEM
FINISH CARPENTY I DOORS
FUTURE AWARDS t MISC.
CONTRACT CO 11 CO IS
AMOUNT
£68,95* 6,437 86,564
94,171 Mil
19,647 <7,71i)
394,787 12,130 18,183
136,292 «
273,067 814 17,758
444,047
102,293 6,586
59,821
49,352 892
760,204
664,900
243,235
57,200
63,236
296,631 (2,635)
97,910 (13,318)
438,900
141,850
60,560
253,821
372,421
86,230
158,264
132,530
4v4) tnH
140,358
45,338
14,767
62,700
13,092
106,401
REVISED
CONTRACT
CO 13 CO *4 COI5 CO 16 CO 17 AMOUNT
3,570 3,744 4,380 3,063 316,717
91,281
11,937
5,625 4,730 4,000 3,963 250 443,589
136,292
2,744 294,377
444,047
108,879
59,821
0
50,244
760,204
664,900
243,255
57,200
63,236
293,936
84,592
438,500
0
141,850
60,560
253,821
372,421
86,250
156,264
132,530
464,600
140,358
45,338
14,767
62,780
13,092
106,401
0
ESTIMATED
COST TO
COMPLETE
I07S0"
3,500
2,580
3,300
1,500
2,000
41,200
4,380
10,160
1,500
20,802
41,081
0
0
5,100
1,000
1,000
22,000
33,000
17,000
3,000
2,500
3,350
0
0
19,115
6,000
9,000
1,665
0
0
3,700
850,000
TOTflL
""326^707"
94,781
14,437
446,889
137,792
296,377
485,247
113,179
69,981
e
51,744
781,606
705,981
243,255
57,200
68,336
294,936
85,592
4otff 3H
0
174,850
77,560
256,821
374,921
89,600
158,264
132,530
483,715
146,358
54,338
16,432
62,700
13,092
110,101
850,000
TOTAL 6,513,135 6,615,949 1,119,273 7,735,222
KOLL CONSTRUCTION COMPANY
Progress Report Number 8
CARLSBAD SAFETY CENTER
February 25, 1986
IV. PAYMENTS
The following payments have been approved:
Professional Services
a. Ruhnau McGavin Ruhnau/Associates - (Appl. #10 through October 10, 1985)
Complete Contract Through Design Development
and Construction Document phases *
Construction Administration Phase
Change Orders
$ 416,003.00
$ 14,169.00
$ 53.500.00
Total to Date $ 483,672.00
b. Roll Construction Company - (Appl. #18 through January 31, 1986)
$Schematic Design (100%)
Design Development (100%)
Construction Document (100%)
Bidding (95%)
Construction Phase (40%)i.
30,000.00
30,000.00
40,000.00
19,000.00
152.000.00
Total to Date $ 271,000.00
c. GeoCon. Incorporated - (Soils Investigation through November 24, 1985)
Geotechnical Report and Bidding Clarifications
Construction Services
Total to Date
$ 4,848.00
26.102.00
$ 30,950,00
d. Testing Engineers - (Materials Testing & Inspection through
January 31, 1986)
Construction Services $ 22,233.00
e. Rick Engineering - (Surveying through November 30, 1985)
Construction Services
Construction Services
See attached Payment Application Breakdown #9
through January 31, 1986
Less Retention
Total to Date
$ 41,039.00
$ 3,387,822.00
268.988.00
$ 3,118,834.00
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ROLL CONSTRUCTION COMPANY
Progress Report Number 8
CARLSBAD SAFETY CENTER
February 25, 1986
V. JOB PROGRESS
SFTEWORK
The mass grading work is basically complete with some minor work remaining in the
parking lots adjacent to the administration building and curb cuts required at the
remaining streets and parking lots.
The sidewalk, curb and gutter work is 34% complete with the remaining work
scheduled to resume in April.
The asphalt paving work has been completed with the exception of the final one
inch cap at Orion Street and Orion Way plus continuation of Orion Street down to
Faraday and all of the parking lots. This work is 36% complete.
POLICE/FIRE ADMINISTRATION BUILDING
The structural steel and metal deck is completed with the exception of some very
minor pieces to complete the structural frame of the building. All of the precast
concrete which forms the exterior skin of the building has been delivered and
erected with the exception of a few miscellaneous small pieces. Most of the
building has been aligned and welded into place. This work should complete totally
within the next week.
The heating, ventilating and air conditioning systems, as well as the plumbing is
moving along rapidly, especially on the first floor and is continuing in the meeting
wing and second floor. This work is approximately 55% complete. The electrical
work is also being installed as anticipated being approximately 25% complete. The
pneumatic tube system has also been roughed in and is 50% complete.
The metal framing for the interior partitions is now well underway and drywall will
start to be installed shortly. The block masonry work forming the interior
mechanical rooms as well as the detention area has been completed as has been the
mechanical central plant, located adjacent to this building.
VEHICLE MAINTENANCE/CAR WASH
The foundations work for the vehicle/maintenance buildings are complete as is the
extensive underground piping and electrical systems. We are ready to pour the
concrete slabs for these buildings, weather permitting.
n
ROLL CONSTRUCTION COMPANY
Progress Report Number 8
CARLSBAD SAFETY CENTER
February 25, 1986
SCHEDULE
There have been a number of delays to the project due to postponement of the
Bid/Award program. These were required to allow the Architect additional time to
complete his plans and specifications. Some of the critical trades delayed were:
1. Metal framing
2. Plaster and Dry wall
3. Windows and Entrances
4. Metal and Acoutical Ceiling.
5. Roofing
6. Canopies/Sunscreens
Many of these items require early rough-in or are long lead for procurement.
Additional delays have been noted due to slow approval of submittals by the
Architect. The most significant items were the precast concrete, hollow metal door
frames, finish hardware and miscellaneous metal.
The affect of these various delays will extend the completion of this facility to
approximately mid September. Please refer to the enclosed progress schedule
indicating progress through January 31, 1986.
KOLL CONSTRUCTION COMPANY CARLSBAD SAFETY CENTER
Progress Report Number 8 February 25, 1986
VI. QUALITY CONTROL
Testing Engineers is performing certain code related inspection and material testing
of concrete, masonry, steel, welding and waterproofing. Testing Engineers is
subordinate to U.S. Testing who has a facility in Tulsa, Oklahoma and has been able
to complete our fabrication inspection needs for the structural steel. The precast
concrete is being fabricated in Sacramento and a separate firm, Capital Engineering,
is performing the plant inspection under the supervision of Testing Engineers.
Daily quality control is performed by Koll personnel and in particular Roll's on site
superintendent. No significant quality control problems have been noted to date.
City inspection personnel are insuring that materials and installations comply with
appropriate building codes including mechanical and electrical.
SAFETY
On site safety is the responsiblity of Roll's project superintendent and is supported
by other Koll staff. Additionally, Koll Construction Company retains the services
of Safety Management Services as our safety consultant. Their representative visits
the job site periodically and on call to provide their specialized expertise in safety
related matters.
There are a number of common safety exposures that must be addressed on an
almost daily basis such as trenches over five feet in depth requiring a special
permit, hardhat requirements, a specific safety program during the erection of
structural steel and other similar exposures, elimination of tripping hazards, the
installation and maintenance of temporary handrails, railings and toeboards at the
perimeter and openings, face guard and goggle requirements for cutting and chipping
operations, plus many more construction related and industry hazards.
ROLL CONSTRUCTION COMPANY
Progress Report Number 8
CARLSBAD SAFETY CENTER
February 25, 1986
VII. PROGRESS PHOTOS
The City is taking progress photos approximately every month.
SUMMARY OF ESTIMATED CONSTRUCTION COSTS
Nov. 1983
Facility
FACILITY Cost
Base Site Dev. & Comm. 1,286,200
Police/Fire Admin. 6,557,900
Veh.
Yard
Maint
Uti 1 i
Parks
Maint. & Fueling 1,568,500
Offices /1, 771, 400
. Yard & Shops * J 436,500
^ties Yard & Shops 376,500
Service Yard & Shops 617,000
Purchasing Warehouse 974,500
Fire
Conti
Station 1,500,100
ngency 111,400
Comm. System
Furnishings
Landscaping
1984 1985 1986
Contract Amended Current
Cost Phase I Budget Budget
700,000 1,851,000 1,860,000
5,900,000 7,213,060~V 6,530,000 ^
/ if
1,400,000 1,185, 940 J Awarded to Date
Through Bid
Pkg. #6
1,771,400^\
436,500
376,500 V 2,620,000 2,620,000
617,000
974,500^
1,500,100 1,250,000 1,250,000
148,000 1,080,000 1,080,000
Bids to Be Awarded
985,000 #7
(Finishes)
200,000 —
631,000 500,000 #8
545,000 375,000 #9
TOTAL $15,200,000 $15,200,000 $15,200,000 $15,200,000
*$4,175,900
Site Prep. Mounce $1,994,000
EXHIBIT 2