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HomeMy WebLinkAbout1986-03-18; City Council; 8119-20; Award of Contracts Carlsbad Safety and Service Center 3006-7A 3006-7B 3006-7C 3006-7D 3006-7E 3006-7G 3006-7J 3006-7MO§ O OO CIT OF CARLSBAD — AGEND AR# xfV/ 1-A0' MT« 3/18/86 OEPT CM TITLE: AWARD OF CONTRACTS FOR SAFETY CENTER DEPT. HD. W P.|TY ATTY V//J RECOMMENDED ACTION: By motion, adopt Resolution No awarding Contract Nos. 3006-7A Quarry Tile, 3006-7C Glass Block, and Water Repellent Coating, accepting bids and Cabinets, 3006-7B Ceramic and 3006-7D Painting, Wallcovering 3006-7E Floor Covering, 3006-7G Folding Partitions, 3006-73 Security Gates and Chain Link Fences and 3006-7M Window Coverings. ITEM EXPLANATION On April 2, 1985 City Council authorized the advertisement of Bid Package No. 7 for the Safety Center. As of February 27, 1986, sealed bids were received as summarized in Exhibit 2 provided by the Roll Co. References have been verified on the recommended bidders who are as follows: CONTRACT NO, 3006-7A 3006-7B 3006-7C 3006-7D 3006-7E 3006-7G 3006-7J 3006-7M VENDOR LOW BID Bower Cabinets $183,741 Charles McCandless $125,418 Dittman Masonry $ 22,758 Simmons & Wood $121,628 Vincent Wentz $ 86,732 Advanced Wall Systems $ 33,709 Alcorn (Atlas Fence) $ 69,198 Sheward & Sons $ 6,872 TOTAL $650.056 ESTIMATE $188 $105 $ 25 $113 $105 $ 35 $ 50 $ 7 ,000 ,339 ,000 ,871 ,655 ,000 ,000 ,500 $630.365 No bids were received on sections 3006-7F Access Flooring (estimated $21,648), 3006-7H Flag Poles (estimated $6,000), 3006- 71 Toilet Partitions and Accessories (estimated $53,700), and 3006-7L Caulking (estimated $15,000). The Construction Manager requests permission to negotiate acceptable contracts per Section 20166 of the Purchasing Code. Bid items 3006-7K Metal Lockers (estimated $19,000) was received at approximately 50% over the bid estimate and the Construction Manager requests permission package. to rebid this item of the bid Page 2 of Agenda Bill No. FISCAL IMPACT Budgeted funds for this phase of construction are currently in Account No. 320-820-1810-3006. EXHIBITS 1. Resolution No. o \ \ Q accepting bids and awarding contracts for Bid Package No. 7, authorizing the Koll Co. to negotiate four sections of the package for which no bids were received, and re-bid one section substantially over bid. 2. Koll Co. summary of bids received and recommendations. 1 RESOLUTION NO. 8440 2 -A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING 3 BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT NOS. 3006-7A, 3006-7B, 3006-7C, 4 3006-7D, 3006-7E, 3006-7G, 3006-7J, AND 3006-7M; AUTHORIZING THE KOLL CO. TO 5 NEGOTIATE BID SECTIONS 3006-7F, 3006-7H, 3006-71 AND 3006-7L; AND RE-BID SECTION 6 3006-7K FOR THE CONSTRUCTIN OF THE CARLSBAD SAFETY AND SERVICE CENTER. 7 8 WHEREAS, bids have been received by the City of Carlsbad 9 for the construction of the Carlsbad Safety and Service Center, 10 Contract Nos. 3006-7A, 7B, 7C, 7D, 7E, 7G, 7J and 7M; and 11 WHEREAS, the bids received for the contracts total 12 $650,056; and 13 WHEREAS, the Construction Manager has recommended accep- 14 tance of the bids; and 15 WHEREAS, no bids wre received for bid sections 3006-7F, 16 7H, 71 and 7L; and 17 WHEREAS, the bid on section 3006-7K was 50% over estimate; 18 and 19 WHEREAS, funds are available in Account No. 320-820-1810- 20 3006; 21 NOW, THEREFORE, BE IT RESOLVED by the City Council of the 22 City of Carlsbad, California, as follows: 23 1. That the above recitations are true and correct. 24 2. The bids as recommended by the Koll Co. in the amount 25 of $650,056 for the construction of the Carlsbad Safety and 26 Service Center Bid Package No. 7 are hereby accepted and the 27 Mayor and City Clerk are hereby authorized to execute contracts 28 therefore. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. The Purchasing Code Section 20166 allows Council to waive formal bidding requirements and authorize the Koll Co. to negotiate bid sections 3006-7F, 3006-7H, 3006-71 and 3006-7L which are estimated at a cost of $96,348. 4. That the Council hereby authorizes the Koll Co., Purchasing Officer and City Clerk to re-bid portion 3006-7K of Bid Package No. 7. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 18th day of March , 1986 by the following vote, to wit: AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine NOES: None ABSENT: ATTEST. MARY H. CASLER, Mayor _ ALETHA L. RAUTENKRANZ, City qlerk (SEAL) KOLL 7330 Engineer Road San Diego California 92111 -1464 Koll Construction Company (619) 292-5550 RECEIVED March 4, 1986 MAR 061986 Mr. Mike Brooks C|TY Qf CARLSBAD 1200 Elm°AvenSed ENGINEERING DEPARTMENT Carlsbad, CA 92008 Re: Carlsbad Safety Center - KCC Job #3225 Award of Contract, Bid Package #7 Dear Mike: Approval to solicit bids for the referenced work was given by the City Council on April 2, 1985. Work includes cabinets; ceramic and quarry tile; painting, waterproofing and vinyl wallcovering; floor covering; access flooring; marlite; glass block; folding partitions; toilet partitions and accessories; flagpoles; metal lockers; caulking; security gates and operators, chain link fencing, mesh partitions and window coverings. Numerous firms specializing in these activities were contacted by your Construction Manager with a pre-bid conference being held on February 19, 1986 and bids received on February 27, 1986. We have analyzed the low bids and finding no major irregu- larities recommend that an award for the following bid package items be made to: No. Description Contractor Amount 7A Cabinets Bowser Cabinets & Casework Corp. $ 183,741 7B Ceramic & Quarry Tile Charles McCandless Tile Contractor, Inc. 125,418 7C Glass Block Dittmann Masonry, Inc. 22,758 7D Painting, Waterproofing & Wallcovering Simmons and Wood, Inc. 121,628 7E Floor Covering & Marlite Vincent Wentz Floors, Inc. 86,732 7G Folding Partitions Advanced Wall Systems, Inc. 33,709 7J Security Gates, Chain Link Fence & Mesh Partitions Alcorn, dba Atlas Fence Company 69,198 7M Window Coverings Sheward & Son & Sons 6.872 $ 650,056 We feel these awards represent a fair and reasonable price for the work intended and are within the amount budgeted for this work. We understand that an agenda bill will be prepared for City Council approval of these awards on March 18, 1986. Although numerous firms were contacted, no bids were received for the following: 7F Access Flooring 7H Flagpoles 71 Toilet Partitions and Accessories 7L Caulking We request your approval to solicit and receive "informal" bids (minimum of three for each item) and negotiate contracts for this work. One bid was received for Metal Lockers (7K) that was approx- imately fifty percent (50%) over our estimate and we request permission to rebid this item of work. Please let my know if additional information is required or if there are any problems with these recommedations. Your sincerely, KOLL CONSTRICTION COMPANY Senior Project Manager cc: Bill Miller Gene Hussey Steve Mahoney Ruth Fletcher (Purchasing Department) WDS/lp ;\N C f<^ \ fri --7» .<yO- ^Cfc !*> 9 «» ^ %IS ua v^?-4'1*'N 1. >7 he gfcs^ s fc 9A 7 CODC I^ iys b 3 fc 1a I icr S Q: 1 Q COceLU O a fc 5 LL kSs 3 a t3 cs k •«ii ki *o N Vi N O or LJ_ O I- LJ LJ I CO «j5g