HomeMy WebLinkAbout1986-03-18; City Council; 8119-20; Award of Contracts Carlsbad Safety and Service Center 3006-7A 3006-7B 3006-7C 3006-7D 3006-7E 3006-7G 3006-7J 3006-7MO§
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CIT OF CARLSBAD — AGEND
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MT« 3/18/86
OEPT CM
TITLE:
AWARD OF CONTRACTS
FOR SAFETY CENTER
DEPT. HD. W
P.|TY ATTY V//J
RECOMMENDED ACTION:
By motion, adopt Resolution No
awarding Contract Nos. 3006-7A
Quarry Tile, 3006-7C Glass Block,
and Water Repellent Coating,
accepting bids and
Cabinets, 3006-7B Ceramic and
3006-7D Painting, Wallcovering
3006-7E Floor Covering, 3006-7G
Folding Partitions, 3006-73 Security Gates and Chain Link Fences
and 3006-7M Window Coverings.
ITEM EXPLANATION
On April 2, 1985 City Council authorized the advertisement of Bid
Package No. 7 for the Safety Center. As of February 27, 1986,
sealed bids were received as summarized in Exhibit 2 provided by
the Roll Co. References have been verified on the recommended
bidders who are as follows:
CONTRACT NO,
3006-7A
3006-7B
3006-7C
3006-7D
3006-7E
3006-7G
3006-7J
3006-7M
VENDOR LOW BID
Bower Cabinets $183,741
Charles McCandless $125,418
Dittman Masonry $ 22,758
Simmons & Wood $121,628
Vincent Wentz $ 86,732
Advanced Wall Systems $ 33,709
Alcorn (Atlas Fence) $ 69,198
Sheward & Sons $ 6,872
TOTAL $650.056
ESTIMATE
$188
$105
$ 25
$113
$105
$ 35
$ 50
$ 7
,000
,339
,000
,871
,655
,000
,000
,500
$630.365
No bids were received on sections 3006-7F Access Flooring
(estimated $21,648), 3006-7H Flag Poles (estimated $6,000), 3006-
71 Toilet Partitions and Accessories (estimated $53,700), and
3006-7L Caulking (estimated $15,000). The Construction Manager
requests permission to negotiate acceptable contracts per Section
20166 of the Purchasing Code.
Bid items 3006-7K Metal Lockers (estimated $19,000) was received
at approximately 50% over the bid estimate and the Construction
Manager requests permission
package.
to rebid this item of the bid
Page 2 of Agenda Bill No.
FISCAL IMPACT
Budgeted funds for this phase of construction are currently in
Account No. 320-820-1810-3006.
EXHIBITS
1. Resolution No. o \ \ Q accepting bids and awarding contracts
for Bid Package No. 7, authorizing the Koll Co. to negotiate
four sections of the package for which no bids were received,
and re-bid one section substantially over bid.
2. Koll Co. summary of bids received and recommendations.
1 RESOLUTION NO. 8440
2 -A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, ACCEPTING
3 BIDS AND AUTHORIZING THE EXECUTION OF
CONTRACT NOS. 3006-7A, 3006-7B, 3006-7C,
4 3006-7D, 3006-7E, 3006-7G, 3006-7J, AND
3006-7M; AUTHORIZING THE KOLL CO. TO
5 NEGOTIATE BID SECTIONS 3006-7F, 3006-7H,
3006-71 AND 3006-7L; AND RE-BID SECTION
6 3006-7K FOR THE CONSTRUCTIN OF THE
CARLSBAD SAFETY AND SERVICE CENTER.
7
8 WHEREAS, bids have been received by the City of Carlsbad
9 for the construction of the Carlsbad Safety and Service Center,
10 Contract Nos. 3006-7A, 7B, 7C, 7D, 7E, 7G, 7J and 7M; and
11 WHEREAS, the bids received for the contracts total
12 $650,056; and
13 WHEREAS, the Construction Manager has recommended accep-
14 tance of the bids; and
15 WHEREAS, no bids wre received for bid sections 3006-7F,
16 7H, 71 and 7L; and
17 WHEREAS, the bid on section 3006-7K was 50% over estimate;
18 and
19 WHEREAS, funds are available in Account No. 320-820-1810-
20 3006;
21 NOW, THEREFORE, BE IT RESOLVED by the City Council of the
22 City of Carlsbad, California, as follows:
23 1. That the above recitations are true and correct.
24 2. The bids as recommended by the Koll Co. in the amount
25 of $650,056 for the construction of the Carlsbad Safety and
26 Service Center Bid Package No. 7 are hereby accepted and the
27 Mayor and City Clerk are hereby authorized to execute contracts
28 therefore.
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3. The Purchasing Code Section 20166 allows
Council to waive formal bidding requirements and authorize the
Koll Co. to negotiate bid sections 3006-7F, 3006-7H, 3006-71
and 3006-7L which are estimated at a cost of $96,348.
4. That the Council hereby authorizes the Koll Co.,
Purchasing Officer and City Clerk to re-bid portion 3006-7K of
Bid Package No. 7.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
Carlsbad City Council held on the 18th day of March ,
1986 by the following vote, to wit:
AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine
NOES: None
ABSENT:
ATTEST. MARY H. CASLER, Mayor
_
ALETHA L. RAUTENKRANZ, City qlerk
(SEAL)
KOLL 7330 Engineer Road
San Diego
California 92111 -1464
Koll Construction Company (619) 292-5550
RECEIVED
March 4, 1986
MAR 061986
Mr. Mike Brooks C|TY Qf CARLSBAD
1200 Elm°AvenSed ENGINEERING DEPARTMENT
Carlsbad, CA 92008
Re: Carlsbad Safety Center - KCC Job #3225
Award of Contract, Bid Package #7
Dear Mike:
Approval to solicit bids for the referenced work was given by
the City Council on April 2, 1985. Work includes cabinets;
ceramic and quarry tile; painting, waterproofing and vinyl
wallcovering; floor covering; access flooring; marlite; glass
block; folding partitions; toilet partitions and accessories;
flagpoles; metal lockers; caulking; security gates and
operators, chain link fencing, mesh partitions and window
coverings. Numerous firms specializing in these activities were
contacted by your Construction Manager with a pre-bid conference
being held on February 19, 1986 and bids received on
February 27, 1986.
We have analyzed the low bids and finding no major irregu-
larities recommend that an award for the following bid package
items be made to:
No. Description Contractor Amount
7A Cabinets Bowser Cabinets & Casework Corp. $ 183,741
7B Ceramic &
Quarry Tile Charles McCandless
Tile Contractor, Inc. 125,418
7C Glass Block Dittmann Masonry, Inc. 22,758
7D Painting,
Waterproofing &
Wallcovering Simmons and Wood, Inc. 121,628
7E Floor Covering
& Marlite Vincent Wentz Floors, Inc. 86,732
7G Folding Partitions Advanced Wall Systems, Inc. 33,709
7J Security Gates,
Chain Link Fence
& Mesh Partitions Alcorn, dba Atlas Fence Company 69,198
7M Window Coverings Sheward & Son & Sons 6.872
$ 650,056
We feel these awards represent a fair and reasonable price for
the work intended and are within the amount budgeted for this
work.
We understand that an agenda bill will be prepared for City
Council approval of these awards on March 18, 1986.
Although numerous firms were contacted, no bids were received
for the following:
7F Access Flooring
7H Flagpoles
71 Toilet Partitions and Accessories
7L Caulking
We request your approval to solicit and receive "informal" bids
(minimum of three for each item) and negotiate contracts for
this work.
One bid was received for Metal Lockers (7K) that was approx-
imately fifty percent (50%) over our estimate and we request
permission to rebid this item of work.
Please let my know if additional information is required or if
there are any problems with these recommedations.
Your sincerely,
KOLL CONSTRICTION COMPANY
Senior Project Manager
cc: Bill Miller
Gene Hussey
Steve Mahoney
Ruth Fletcher (Purchasing Department)
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