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HomeMy WebLinkAbout1986-04-01; City Council; 8566; James Drive underground extended storm drainCH OF CARLSBAD - AGEND BILL AR* ^v5~4 (o MTG 4-1-86 nFPT_u/M TITLE: JAMES DRIVE UNDERGROUND EXTENDED STORM DRAIN DEPT. HD^2_ CITY ATTYj^ CITY MGR._*2 //V «/ RECOMMENDED ACTION: Adopt Resolution No. /'W/ approving agreement for architectural/ engineering services for James Drive Underground Extended Storm Drain and appropriating funds. Item Explanation: The project requires the services of the consultant to provide the necessary architectural/engineering services for designing and accomplishing necessary related tasks for an underground storm drain to connect to existing storm drains at Tamarack Avenue and James Drive to the south and James Drive to the north. Requests for proposals were prepared and distributed on February 6, 1986. Responses were received and reviewed February 27,^1986, from six consultants. Fraser & Associates was selected as the best qualified at the cost of $17,193.00. An additional task to include the aerial photography of a future storm drain project (the open channel between Hillside and Adams) to save future flight costs has been included - $1,450.00. Total - $18,643.00 The low bid was not accepted as being non-responsive in that the City would have been required to provide topographical survey, soils report and to develop further information prior to construc- tion. The request for proposal requested that the end product be fully biddable documents which the other bidders would have provided. Design and related tasks are anticipated to take place during April, May and June, 1986 and take about 8-12 weeks to complete. Fiscal Impact;OLU> Design and related costs are $18,643.00. Funds are available in O Drainage area # 7 Account Number 350-941-1874-0000 in the amount 0_ of $29,643.84. These fees are collected on the basis of $ 2273 ®p per acre when development occurs. The line is included in the City's Master Plan for Drainage. Z Exhibits:O 1. Resolution No. 2. Request for Proposal and Location Map 3. Bid Summary City Manager Note: This project will provide the design for a permanent storm drain along the western boundary of Valley Jr. High School. 1 2 3 RESOLUTION NO 8471 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT FOR ARCHITECTURAL/ENGINEERING SERVICES 4 Whereas, the natural drainage channel extended from James 5 Drive between Chestnut and Tamarack provides a habitat to mosquitos and pests and, 7 Whereas, this channel cannot be maintained to be safe and Q healthful and, 9 Whereas, it is deemed necessary for a consultant to be hired for designing and accomplishing related tasks for an underground storm drain from Tamarack Ave. and James Drive northward to 12 James Drive south of Basswood Avenue; and Whereas, a satisfactory agreement has been prepared and is 14 on file in the Utilities and Maintenance Department of the City. 15 of Carlsbad and is incorporated by reference herein. 16 ' 17 18 19 20 21 22 23 24 25 26 27 28 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. The above recitations are true and correct. 2. The agreement attached hereto as Exhibit"A is hereby approved and the Mayor is authorized to sign on behalf of the city. 3. That funds in the amount of $18,643 are hereby appropriated from Local Drainage area account number 350-941-1874-0000. / L'Wc^-L/ far ' (—&*st^J*\__^ MARY H./CASLER, Mayor 1 PASSED, APPROVED AND ADOPTED at a regular meeting of the 2 Carlsbad City Council held on the 1st day of April 3 1986, by the following vote, to wit: 4 AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine 5 NOES: None 6 ABSENT: None 7 8 Attest: 9 10 ALETHA L. RAUTENKRANZ, City ~[C 1erk 11 (Seal) 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AGREEMENT FOR ARCHITECTURAL/ENGINEERING SERVICES FOR JAMES DRIVE UNDERGROUND EXTENTED STORM DRAIN THIS AGREEMENT, made and entered into as of the day of 1986, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City," and Fraser & Associates hereinafter referred to as "Consultant." RECITALS City requires the services of the consultant to provide the necessary architectural/engineering services for designing and accomplishing necessary related tasks for an underground storm drain from Tamarack Avenue and James Drive northward to James Drive south of Basswood Avenue. and to prepare biddable design plans, general and special provisions/ specifications, contract documents and necessary legal descriptions for required property acquisitions. Consultant possesses the necessary skill and qualifications to provide the services required by City; NOW THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and a Consultant agree as follows: (1) CONSULTANT'S OBLIGATIONS The Consultant will provide all professional services necessary to carry out the work proposed in the City's letter of February 6, 1986, and in the Consultant's letters of February 26, 1986, and March 13, 1986; and will submit complete biddable design plans, general and special provisions/specifications, and contract documents including completed proposal page and necessary legal documents for right-of-way acquisition with minimum corrections required for first plan check by the completion time specified in paragraph (3), PROGRESS AND COMPLETION, (2) CITY OBLIGATIONS The City shall assist the Consultant by providing available hydrology studies for the storm drains to the north and south of the project, provide "boiler plate" copy of contract documents and make payment to the Consultant as provided for in this Agreement. Page (7) CHANGES IN WORK If, in the course of this agreement snd design, changes seen Merited by the Consultant or the City, and informal consultation's with the other party indicate that a change in the conditions of the contract is warranted, the Consultant or the City may request a change in contract. Such changes shall be processed by the City in the follow- ing manner: A letter outlining the required changes shall be forward- ed to the City or Consultant to inform then of the proposed changes along with a statement of estimated changes in charges or time schedule. After reaching mutual agreement on the proposal, a supple- mental agreement shall be prepared by the City and approved by the City Council or the City Manager, as appropriate. Such supplemental agreement shall not render ineffective or invalidate unaffected portions of this agreement. Changes requiring immediate action by the Consultant or.City shall be ordered by the Utilities and Maintenance Director who will inform a principal of the Consultant's firm of the necessity of such action and follow up with a supplemental agreement covering such work. (8) DESIGN STANDARDS . . The Consultant shall prepare the plans and specifications in accordance with the design standards of the City of Carlsbad and recognized current design practices. Applicable City of Carlsbad standards and regional standards shall be used where appropriate. Copies of such standards shall be obtained from the City's Utilities and Maintenance Office. Plans are to be drawn at >r£& horizontal scale. (9) COVENANTS AGAINST CONTINGENT FEES The Consultant warrants that their firm has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement with- out liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. (10) NONDISCRIMINATION CLAUSE The Consultant shall comply with applicable State and Federal laws regarding nondiscrimination. Page 4 (11) TERMINATION OF CONTRACT In the event of the Consultant's failure to prosecute, deliver, or perform the work as provided for in this agreement, the City may termi- nate this agreement for nonperformance by notifying the Consultant by certified mail of the termination of the agreement. The Consultant, thereupon, has five working days to deliver said documents owned by the City and all work in progress to the Utilities and Maintenance Director. The Utilities and Maintenance Director shall make a determi- nation of fact based upon the documents delivered to City of the percentage of work which the Consultant has performed which is usable and of worth to the City in having the agreement completed. Based upon that finding as reported to the City Council, the Council shall determine the final payment of the agreement. (12) DISPUTES If a dispute should arise regarding the performance of work under this agreement, the following procedure shall be used to resolve any question of fact or interpretation not otherwise settled by agreement between parties. Such questions, if they become identified as a part of a dispute among persons operating under the provisions of this agreement, shall be reduced to writing by the principal of the Consultant or the Utilities and Maintenance Director. A copy of such documented dispute shall be forwarded to both parties involved along with recommended methods of resolution which would be of benefit to both parties. The Utilities and Maintenance Director or principal receiving the letter shall reply to the letter along with a recommend- ed method or resolution within ten days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the dispute shall be forwarded to the City Council for their resolution through the office of the City Manager. The City Council may then opt to consider the directed solution to the problem. In such cases, the action of the City Council shall be binding upon the parties involved, although nothing in this procedure shall prohibit the parties seeking remedies available to them by law. (13) RESPONSIBILITY OF THE CONSULTANT The Consultant is hired to render professional services as setforth in this agreement and attachments hereto and any payments made to Consultant are compensation solely for such services. Consultant shall certify as to the correctness of all designs and sign all plans, specifications and estimates furnished with Registered Civil Engineer's number. Page 5 (14) SUSPENSION OR TERMINATION OF SERVICES This agreement may be terminated by either party upon tendering 30 days written notice to the other party. In the event of such suspension or termination, upon request of the City, the Consultant shall assemble the vork product and put same in order for proper filing and closing and deliver said product to City. In the event of termination, the Consultant shall be paid for vork performed to the termination date; however, the total shall not exceed the guaranteed total maximum. The City shall make the final determi- nation as to the portions of tasks completed and the compensation to be made. Compensation to be made in compliance with the Code of Federal Regulations. (15) STATUS OF THE CONSULTANT The Consultant shall perform the services provided for herein in Consultant's own way as an independent contractor and in pursuit of Consultant's independent calling, and not as an employee of the City, Consultant shall be under control of the City only as to the result to be accomplished and the personnel assigned to the project, but shall consult with the City as provided for in the request for proposal. (16) CONFORMITY TO LEGAL REQUIREMENTS The Consultant shall cause all drawings and specifications to confori to all applicable requirements of law: Federal, State and local. Consultant shall provide all necessary supporting documents, to be filed with any agencies whose approval is necessary. The City will provide copies of the approved plans to any other agencies. (17) OWNERSHIP OF DOCUMENTS All plans, studies, sketches, drawings reports and specifications as herein required are the property of the City, whether the work for which they are made be executed or not. In the event this agreement is terminated, all documents, plans, specifications, drawings, reports and studies shall be delivered forthwith to the City. Consultant shall have the right to make one copy of the plans for own records. Page 6 (18) HOLD HARMLESS AGREEMENTS The City* its agents, officers and employees shall not be liable for any claims, liabilities, penalties, fines, or any damage to goods, properties, or effects of any person whatever, nor for personal injuries or death caused by, or resulting from, or claimed to have been caused by, or resulting from, the wrongful or negligent acts or omissions of Consultant or Consultant's agents, a employees or representatives. Consultant agrees to defend, indemnify and save free and harmless the City and its authorized agents, officers, and employees against any of the foregoing liabilities or claims of any kind and any cost and expense that is incurred by the City on account of any of the foregoing liabilities, including liabilities or claims by reason of alleged defects in any plans and specifications, unless the liability or claim is due to or arises out of, solely the City's active negligence. (19) ASSIGNMENT OF CONTRACT The Consultant shall not assign this agreement or any part thereof or any monies due thereunder without prior written consent of the City. (20) SUBCONTRACTING If the Consultant shall subagreement any of the work to be performed under this agreement by the Consultant, Consultant shall be fully responsible to the City for the acts and omissions of Consultant's subagreementor and of the persons either directly or indirectly employ- ed by the subagreementor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this agreement shall create any agreemental relationship between any subagreementor of Consultant and the City. The consultant shall bind every subagreementor and every subagreementor of a subagreementor by the terms of this agreement applicable to Consultant's work unless specifically noted to the contrary in the subagreement in question approved in writing by the City. (21) PROHIBITED INTEREST No official of the City who is authorized in such capacity on behalf of the City to negotiate, make, accept, or approve, or take part in negotiating, making accepting, or approving of any architectural, engineering inspection, construction or material supply agreementor, or any subagreementor in connection with the construction of the project, shall become directly or indirectly interested personally in this agreement or in any part thereof. No officer, employee, architect, attorney, engineer, or inspector of or for the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory or other similar functions in connection with the performance of this agreement shall become directly or indirectly interested personally in this agreement or any part thereof, Page 2 (3) PROGRESS AND COMPLETION The work under this contract will begin upon receipt of this signed agreement from the City. Submission of the predesign phase will be within 2-4 weeks (14-28 consecutive calendar days) following receipt of signed agreement. Upon approval of the preliminary design by the city, the completed project will be submitted to the city for plan check, with minimal corrections required within 6-8 weeks (42-56 consecutive calendar days) following receipt of approval of the preliminary design. Extensions of time may be granted if requested by the Consultant and agreed to in writing by the Utilities and Maintenance Director. In consideration of such requests, the Utilities & Maintenance Director will give allowance for documented and substanti- ated unforeseeable and unavoidable delays not caused by a lack of fore- sight on the part of the Consultant, or delays caused by City, inaction or other agencies' lack of timely action. Corrections required by plan checks will be expeditiously completed and returned to the Utilities and Maintenance Director according to schedule agreed upon at time of receipt of required corrections. (4)FEES TO BE PAID TO CONSULTANT The fee payable according to paragraph (5) shall be $ 18,643.00. No other compensation for services will be allowed except those items covered by supplemental agreements per paragraph (7), CHANGES IN WORK. PAYMENT OF FEES (Strike inappropriate statements) Monthly payment of fees shall be made for work actually accomplished during the past month. Final payment shall be made within thirty-five (35) days after approval of the final documents. In the amount to be made in perij) sche be/iifade. wiUrfn thirt a days payments as shown on the payment srepJ^^^FT^ approval tcumenl (6)FINAL SUBMISSIONS Within 15 days of completion and approval of the final designs, the Consultant shall deliver to the City the following items: (a) Original mylars at scale of the drawings reproducible on standard 24" by 36" sheets. Blank mylars may be purchased from the City Engineer's Office. (b) All final engineering certifications and documents. The plans shall be signed by a Registered Civil Engineer. Page 7 (22) VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during, of after the execution of this agreement, shall affect or modify any of the terms or obligations herein contained nor such verbal agreement or conversa- tion entitle the Consultant to any additional payment whatsoever under the terms of this contract. (23) SUCCESSOR OR ASSIGNS Subject to the provisions of paragraph (18) HOLD HARMLESS AGREEMENT, all terms, conditions, and provisions hereof shall insure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors and assigns. (24) CONFLICT OF INTEREST The consultant shall file a conflict of interest statement with the City Clerk of the City of Carlsbad. The Consultant shall report investments or interests in real property in the area of work covered by this agreement. (25) EFFECTIVE DATE This agreement shall be effective on and from the day and year first above written. IN WITNESS WHEREOF, we have hereunto set our hands and seals. CITY OF CARLSBAD: Consultant: Mayor Title ATTEST: APPROVED AS TO FORM City Clerk Assistant City Attorney 1200 ELM AVENUE m^JW^M TELEPHONE CARLSBAD, CA 92006-1969 **> 438-5604 Citp of Carhftab UTILITIES A MAINTENANCE DEPARTMENT February 6, 1986 REQUEST FOR PROPOSAL The Utilities and Maintenance Department of the City of Carlsbad is requesting proposals to design and accomplish necessary related tasks of an underground storm drain from Tamarack Avenue north to James Dr. between Highland Drive and Valley Avenue. A location map is provided. The tasks will include but are not limited to: analysis and recommenda- tion of size and exact location of storm drain which will be approved prior to design; design of project; preparation of biddable construction plans, general and special provisions/specifications, contract documents and legal documentation for required easements; obtaining of access rights to property adjacent to project for design surveying and for construction and other pertinent things related to the project. The city will provide available information that it has concerning the project to the proposer upon request. The proposal, which should be received by the Utilities and Maintenance Director at 405 Oak Avenue, Carlsbad, California, on or before 5:OOPM on Thursday, February 27, 1986, should contain the following informa- tion: - Information about company. - References (names, addresses and telephone numbers) of clients for which recent and similar work has been completed. - Planned approach for accomplishing the design. - Time schedule for working on the project including turn- around time for plan check corrections. - Listing of personnel to be assigned to the project with rate schedule. - Total design and related costs. Proposal should be brief and to the point. If necessary, a selection committee will be designated to interview submitters of eligible proposals. ROGER7V. GREER Utilities & Maintenance Director RWG/JNE:lml Attachment LOCATION MAP FRASER & ASSOCIATES Consulting Engineers A.M. PIUKKO.T. PMAMN. ft. D.L JUNO. P.E. Vta»hMMmt February 26, 1986 Mr. Roger V. Greer Utilities & Maintenance Director City of Carlsbad 1200 Elm Street Carlsbad. CA 92008 Subject: Proposal for Engineering Services James Drive Extended Storm Drain Dear Mr. Greer: P-86.2 In response to your February 6, 1986 R.F.P., we are pleased to submit our proposal for this project.. • ; Fraser & Associates is very interested in continuing to provide quality engineering services to the City. The firm is well known to the City and a copy of our general brochure is enclosed herewith. The company currently has a staff of eleven, including five (5) registered civil engineers. Our recent experience with the State Street Storm Drain project in which we performed a hydrology and hydraulics analysis and redesigned most of the sewer during the construction process has provided us with a wealth of experience regarding the problems that can be associated with storm drain construction in the City of Carlsbad. As a result of this project we are familiar with working with the various utilities including the City's Utilities and Maintenance Department who on numerous occassions displayed exceptional professionalism in relocation of utilities and other construction related situations. In preparing our proposal we have walked the proposed pipeline route. A description of the proposed project follows. Description of Proposed Project The proposed storm drain extends approximately 2700 feet south from the dead-ended portion of James Drive off Basswood Avenue across Chestnut Avenue and Magnolia Avenue to Tamarack Avenue where it joins an existing 48-inch storm drain installed in the section of James Drive south of Tamarack. North of Chestnut Avenue there is an existing concrete lined FRASER ft ASSOCIATES 2945 HARDING STREET. SUITE 211. CARLSBAD, CALIFORNIA 92006 (619).434-1794 Mr. Roger W. Greer February 26, 1986 Page two channel and between Chestnut and Magnolia Avenue there is an unlined channel. In the reach between Magnolia Avenue and Tamarack Avenue, behind the Junior High School, the existing drainage appeara to follow a natural gully. The proposed storm drain is noted in the City's 1980 Master Drainage Plan as part of Facility BB and was preliminarily sized as 42-inch diameter. However no hydrology or hydraulic data is provided to substantiate this size selection. Smaller diameter pipelines will most likely be adequate in the upper reaches of the catchment providing a more economical storm drain system to the City. Planned Approach and Project Scope The following Task descriptions outlines our approach: Task 1 - Hydrology and Hydraulics Report. Preparation of a service area hydrology and hydraulics report in the portion of the catchment upstream of Tamarack Avenue. The limits of the catchment area will be adopted from.the Storm Drain Master Plan and the area divided into subdrainage areas. The hydrology of the service area will be tabulated and runoff co-efficients adopted assuming full development in accordance with the City's Standards and General Plan. Since the service area is comparatively small we plan to use the Rational Method of computing storm flows, in lieu of utilizing our computer capabilites. This report will recommend the proper design flows for each reach of the storm drain, determine the proper slope size and location for each reach. An example of a similar report recently prepared by Fraser & Associates for the City accompanies this proposal. Task 2 - Preparation of Base Sheets. The base sheets for the projects will be prepared utilizing Photo/Plan/Profile format with one (1) foot contour intervals on the plan sheets. This format, although a little more expensive to prepare, provides the benefit of an aerial photograph upon which the storm drain is shown as well as the contoured plan. The photo is very useful in dealing with property owners and others in helping to visualize the project and the impact on their property. The bulk of the information on these base sheets will be provided by aerial photogrammetric methods and the remainder by field survey methods. The field survey will also verify the accuracy and provide the control for the aerial work. FRASER & ASSOCIATES 2945 HARDING STREET. SUITE 211. CARLSBAD. CALIFORNIA 92008 (619) 434-1794 Mr. Roger Greer February 26, 1986 Page three Task 3 - Detailed Design. Detailed design consists of showing the storm drain in plan and profile on the base sheets plus all necessary details all in accordance with City Standards. Included also in this Task is the location of utilities from utility records and verifying their location where possible in the field. Excluded is the design of lateral storm sewers. Task 4 - Geotechnical Investigations. A geotechnical investigation will be performed to determine bedding and backfill requirements and the presence of rock and ground water. These elements are essential for detailed design to minimize change orders and for receiving good balanced bids. Task 5 - Preparation of Easement Documents. A preliminary investigation reveals that approximately 6-12 properties msy be affected. Maps will be prepared ahowing the permanent and construction easements required and a legal description ready for recording will be prepared. These documents will be presented to the City for negotiations with property owners. Selected Major Storm .Drain Projects and Major Pipeline Projects Exhibit "A" attached hereto provides a representative list of major storm drains and other pipelines designed by members of our proposed design team. Several of these projects were performed for the City. .Please refer to Mr. Donovan or Mr. Bunnell for references regarding the quality of our work. ley Project Personnel The success of any project lies in the experience and skill of the people assigned to actually perform the work. The depth and experience of the personnel assigned to this project is substantial with an average experience of over 25 years, assuring an economical efficient design for the City. The following personnel will be assigned to the project: Project Engineer - Mr. Clarence A. Magnusen, P.E. will perform most of the day-to-day work. Mr. Magnusen has over 30 years of experience in the design of storm drainage systems and other types of pipelines. He is experienced in working with the City of Carlsbad. Project Surveyor - Mr. Walter H. Brown, P.E. & L.S. has over 20 years of experience in surveying and engineering work and will be responsible for the field surveying as well as aupporting Mr. Magnusen in preparation of the easement documentation. Project Review & Management - Mr. Graham T. Fraser, P.E. will serve as Principal-in-Charge and review the construction FRASER & ASSOCIATES 2945 HARDING STREET. SUITE 211. CARLSBAD. CALIFORNIA 92008 (619) 434-1794 Mr. Roger W. Greer February 26, 1986 Page four documents for completeness. Mr. Fraser, has designed storm drainage systems, pipelines and other utility and infrastructure systems for over 20 years. The combination of his technical and administrative skills assures the success of this project. Time Schedule Ve anticipate the predesign phase, including the service area hydrology and hydraulics study in which the location, slope and size of the storm drain will be established will require approximately 2-4 weeks to complete following notice to proceed. Upon approval of the preliminary design report we anticipate an additional 6-8 weeks to complete the plans and specifications and prepare the easement document. Cost Estimate for Consulting Services We propose that the work described herein be performed on a lump sum basis for $17,193.00. Exhibit "B-" attached hereto provides a breakdown of costs. Exhibit nCn is our hourly rate schedule which will apply to any additional work beyond the present planned scope of the project. If you have any questions regarding our proposal, please do not hesitate to call me at 434-1794. We appreciate this opportunity to be of service. Respectfully submitted, FRASER ft ASSOCIATES ^fraham T^/rraser 'Vice Pririident GTF:clm Attachments FRASER & ASSOCIATES 2945 HARDING STREET. SUITE 211. CARLSBAD. CALIFORNIA 92008 (619) 434-1794 EXHIBIT B COST ESTIMATE CONSULTING SERVICES JAMES DRIVE EXTENDED STORM DRAIN (2700') TAMARACK AVENUE NORTH TO JAMES DRIVE PREDESIGN PHASE SERVICE AREA HYDROLOGY & HYDRAULICS $ 3,800. (Upstream of Tamarack Avenue) DESIGN PHASE Field Surveying for ground control and surface & subsurface features not identified in aerial mapping 1,500. Preparation of Plan & Profile & Detail Sheets 4,700. Direct Costs Aerial Mapping $1,500. Geotechnical Investigation 1,500. Other Directs 300. $3,300. + 10Z 3,630, PREPARATION OF EASEMENT DOCUMENTS Preparation of Legal Descriptions, Easement Maps & Deeds 2,000. $15,630, 10 Z Contingency 1.563. LUMP SUM $17.193, PHASER ft ASSOCIATES Consulting Engineers FRASER & ASSOCIATES Schedule of Hourly Billing Rates1 Principal $ 60.00 Principal Project Engineer/Manager 57.00 Associate Project Engineer/Manager 51.00 Assistant Project Engineer/Manager 47.00 Principal Designer/Draftsperson/Inspector 45.00 Associate Designer/Draftsperson/Inspector 38.00 Assistant Designer/Draftsperson/Inspector 32.00 Computer Aided Drafting2 55.00 Administrative Assistant II 30.00 Administrative Assistant I 25.00 Two-Man Survey Party 90.00 Three-Man Survey Party 120.00 Electronic Computer (Special Analysis) 30.00 Hourly billing rate includes overhead, profit, employee fringe benefits including sick pay, vacation, holidays, social security, medical expenses, pension, Workman's Compensation and State and Federal Unemployment Tax. Rate is subject to reasonable cost of living increase after October 31, 1986. Includes operator cost of computer time.2 Direct Costs Unless otherwise agreed upon, a ten (10) percent fee for administra- tion, coordination and handling will be added to all direct cost expenses such as subcontract services, blue printing, reproduction, telephone, transportation, and other direct expenses necessary to the performance of the work. Vehicle costs are assumed to be $.30 per mile. FRASER & ASSOCIATES I/ A Consulting Engineers A.H. FRASER Q.T. FRASER, P.E. O.L. JUNO, P.E. PlMUtont Vte»PiMktont March 13, 1986 Mr. Roger W. Greer Utilities & Maintenance Director City of Carlsbad 1200 Elm Street Carlsbad, CA^92008 Subject: Amendment to our February 26, 1986 Proposal for Engineering Services James Drive Extended Storm Drain Dear Mr. Greer: P-86.2 Further to your request on March 11, 1986 for additional photographic coverage including ground survey vertical and horizontal control for the area between Tamarack Avenue and Harbor along the line of the existing drainage we propose additional $1450. be added to our lump sum price of $17t13 revised lump sum of $18,580. The product would be a photo positive which will be tLsed for planning purposes. In the future, for moderate additional costs, topographic mapping of this length at a scale of 1"-40' with one foot contour intervals could readily be obtained if design work over this reach should go forward. If you have any additional questions please call me. We look forward to working with you and your staff on this interesting project. Yours very truly, FRASER & ASSOCIATES Jraham T. Principal GTF:clm FRASER & ASSOCIATES 2945 HARDING STREET, SUITE 211. CARLSBAD. CALIFORNIA 92006 (619) 434-1794 1200 ELM AVENUE • ^&7 • TELEPHONE CARLSBAD, CA 92008-1989 M^fcjJ/ &M (619) 438-5604 City of Cartebab UTILITIES & MAINTENANCE DEPARTMENT February 6, 1986 REQUEST FOR PROPOSAL The Utilities and Maintenance Department of the City of Carlsbad is requesting proposals to design and accomplish necessary related tasks of an underground storm drain from Tamarack Avenue north to James Dr. between Highland Drive and Valley Avenue. A location map is provided. The tasks will include but are not limited to: analysis and recommenda- tion of size and exact location of storm drain which will be approved prior to design; design of project; preparation of biddable construction plans, general and special provisions/specifications, contract documents and legal documentation for required easements; obtaining of access rights to property adjacent to project for design surveying and for construction and other pertinent things related to the project. The city will provide available information that it has concerning the project to the proposer upon request. The proposal, which should be received by the Utilities and Maintenance Director at 405 Oak Avenue, Carlsbad, California, on or before 5:OOPM on Thursday, February 27, 1986, should contain the following informa- tion : - Information about company. - References (names, addresses and telephone numbers) of clients for which recent and similar work has been completed. - Planned approach for accomplishing the design. - Time schedule for working on the project including turn- around time for plan check corrections. - Listing of personnel to be assigned to the project with rate schedule. - Total design and related costs. *-! Proposal should be brief and to the point. If necessary, a selection committee will be designated to interview submitters of eligible proposals. ROGER W. GREER Utilities & Maintenance Director RWG/JNE:lml Attachment LOCATION MAP CAMELS EXTHKtiELD BID SUMMARY JAMES DRIVE UNDERGROUND EXTENDED STORM DRAIN RESPONSES TO REQUEST FOR PROPOSAL Nasland Engineering $15,700 * Fraser & Associates 17,193 B&B Engineers, Inc. 27,290 Woodside Kubota & Associates Inc. 29,000 Manitor Engineering Co. 34,100 - 36,400 Wilson Engineering 36,100 * Low bid not fully responsive to Request for Proposal as i t required City to provide topographical survey, soils report, plans for relocating conflicting utilities, and for street profiles and boundary survey, which Fraser and Associates will provide or obtain.