HomeMy WebLinkAbout1986-04-15; City Council; 8578; Plan check & field inspections fundingREQUEST FOR ADDITIONAL APPROPRIATION FOR \B# r3-78- TITLE
ATG. 4/15/86 PLAN CHECKS AND FIELD INSPECTIONS
IEPT. BLD
Adopt Resolution No. fL/F5(appropriating money from the General Fund
unappropriated fund balance to the Building Department to cover contract
plan checking and field inspection costs for fiscal year 1985-86.
CITY AllYm
CITY MGR.~&
ITEM EXPLANATION
The City Building Department contracts with ESGIL Corporation for plan
checking services. This contract provides considerable flexibility in
processing plans through the Building Department and reduces the time
necessary for plan checking when compared to providing in-house services.
The contract with ESGIL is based on a fixed formula which pays a portion
of the City's plan check fee to ESGIL (about 70%), while returning the
remainder of the fee to cover City costs.
Building activity has been particularly high this year and has caused
the Building Department to experience both increased demand for plan
checking services and higher than expected revenues.
eight months of this year, more than 1940 dwellings have been issued
compared to 870 last year--an increase of 122%. The original budget
did not anticipate this level of building and therefore underfunded the
plan check services contract.
February and will spend about $20,000 to $25,000 per month for the next
four months.
plus an allowance for additional usage should building activity pick up
in the last quarter.
During the first
The department has spent $170,000 through
The request for $120,000 is based on four months at $25,000,
The Building Director is requesting that $120,000 be added to the
Building Department's Professional Services account to cover these
additional plan check costs for the remainder of 1985-86.
revenue for plan check services more than offsets this request.
The estimated
FISCAL IMPACT
$120,000 will be transferred from the General Fund unappropriated fund
balance to the Building Department Professional Services account
(001-840-2010-2470). This transfer is offset by additional revenue from
building-related services and will not negatively affect the City's
fiscal position.
EXHIBITS
1. Memo from Building Director, dated 2/18/86.
2. Resolution No. rL/Rd-approving additional appropriation.
FEBRUARY 18, 1986
TO : FINANCE DIRECTOR
FROM : Director of Building
FUND TRANSFER
This is a request for a fund transfer of $120,000 to cover contract plan checking
and field inspections for the balance of the fiscal year.
We originally showed in the budget $217,400 for Professional services.
of February 13, 1986, Esgil Corporation has billed us for $168,271. We
estimate the plan check billing for the next five months, based on the average
of the last seven, and inquiries we are receiving from developers, will be
$120,000.
As
At the end of the first seven months of this fiscal year, we have received
plan check fees of $459,173. The plan check income for the first seven
moths, less the Esgil billing, is $290,902 and exceeds the amount of the
transfer requested.
next five months.
In addition, there will be plan check income for the
Total plan check income to date
Esgil billing to date
Transfer requested
Estimated plan check income
next five months
Balance for support services
$459,173
(1 68,271 )
( 120,000)
327,980
$498,882
Professional Services, other than plan check, required $38,899 of this amount
so far this year for field inspectors and temporary clerical help.
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RESOLUTION NO. 8485
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROPRIATING ADDITIONAL
FUNDS FOR PLAN CHECKS AND FIELD INSPECTIONS
WHEREAS, the Building Department of the City of Carlsbad is required
to perform plan checks and field inspections, and
WHEREAS, the demand for plan checks and field inspections has been
such that the Building Department must contract with a private firm to
perform some of this work, and
WHEREAS, projections of costs based on average monthly demand show
that current appropriations are insufficient to cover costs for the
remainder of the 1985-86 fiscal year, and
WHEREAS, the City of Carlsbad receives revenues from plan check and
inspection fees to cover the cost of providing this service;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsb
California, as follows:
1. That the above recitations are true and correct.
2. That the additional appropriation of $120,000 for Building Departmen
Professional Services is hereby approved.
3. That the City Council authorizes and directs the City Manager to
fund the additional appropriation to the Building Department by a fund
transfer from the General Fund unappropriated fund balance.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 8thday of April , 1986, by the following vote, to
AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine
ATTEST :
ALETHA L. RAUTENKRANZ, City Clerk
Ct#SLER, Mayor