HomeMy WebLinkAbout1986-04-22; City Council; 8119-23; Award Contract Carlsbad Safety and Service Center 3006-7F Access FlooringCir~OF CARLSBAD - AGEND "BILL
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MTG 4/22/86
DEPT. CM
TITLE:
AWARD OF CONTRACT
FOR ACCESS FLOORING
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RECOMMENDED ACTION:
NoBy motion, adopt Resolution
price and awarding Contract No.
Carlsbad Safety and Service Center.
accepting the negotiated
3006-7F Access Flooring for the
ITEM EXPLANATION
On March 18, 1986 the City Council authorized the negotiation of
the contract for access flooring in the dispatch center at the
Safety Center. Koll was given this authority because no bids
were received for this item in Bid Package No. 7. As of April 8,
1986 the Koll Co. has received proposals from three vendors as
follows:
Tate Access Floors
Hackett Environmental Systems
Vincent Wentz Floors
$14,493.00
$15,996.00
$17,500.00
The Koll Company recommends the award to Tate Access Floors for
$14,693.00 which represents a savings from estimate of $6,955.00.
References have been verified on the recommended bidder.
Construction manager's estimate for this item was $21,648.00.
FISCAL IMPACT
Funds are available in Account No. 320-820-1810-3006.
EXHIBITS
Resolution No.
awarding Contract
Safety and
No
Service Center
o accepting the negotiated price and
006-7F Access Flooring for the Carlsbad
Koll Co. letter and vendor proposals
1 RESOLUTION NO. 8510
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING THE BID AND
3 AUTHORIZING THE EXECUTION OF CONTRACT 3006-7F
ACCESS FLOORING FOR THE CONSTRUCTION OF THE
4 CARLSBAD SAFETY AND SERVICE CENTER.
5
6 WHEREAS, negotiated bids have been received by the City of
7 Carlsbad for the construction of access flooring at the
8 Carlsbad Safety and Service Center; and
9 WHEREAS, the bid received is for a total of $14,693.00;
10 and
11 WHEREAS, the Construction Manager has recommended the
12 acceptance of the bid; and
13 WHEREAS, the funds are available in Account No. 320-820-
14 1810-3006;
15 NOW, THEREFORE, BE IT RESOLVED by the City Council of the
16 City of Carlsbad, California, as follows:
17 1. That the above recitations are true and correct.
18 2. That the negotiated bid recommended by the Koll Co.
19 in the amount of $14,693.00 for the access flooring at the
20 Carlsbad Safety and Service Center Bid Package No. 7 contract
21 number 3006-7F is hereby accepted and the Mayor and City Clerk
22 are authorized to execute contracts thereafter.
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1 PASSED, APPROVED AND ADOPTED at a regular meeting of the
2 Carlsbad City Council held on the 22nd day of April
3 1986 by the following vote, to wit:
4 AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine
5 NOES: None
6 ABSENT: None
7
8
9 MARY H/CASLER, Mayor
10 ATTEST:
11
12 ALETHA L. RAUTENKRANZ, City Clerk
13
(SEAL)
14
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E>«( BIT 2
KOLL
7330 Engineer Road
San Diego
California 92111-1464
Roll Construction Company (619) 292-5550
April 7, 1986
Mr. Mike Brooks
City of Carlsbad
1200 Elm Ave.
Carlsbad, CA 92008
Re: Carlsbad Safety Center
KCC Job #3225
Flagpole and access flooring awards
Dear Mike:
Approval by the City Council to negotiate certain contract
sections within Bid Package #7 was granted on March 18,1986
Resolution #8440. The breakdown for flagpoles, and access
j flooring system costs are as follows, with appropriate
AO written confirmations attached:
ft Flagpoles•'
The Flag Factory $3,000.86
Southern California Flagpole $3,857.00
Rayco Building Specialties $4,505.00
U.S. Flag and Pole $4,893.09
We recommend award to The Flag Factory for the amount specified,
which represents a budget savings of $3,000.00. Since this
work is less than $5,000.00, it seems appropriate within
public bid constraints, to issue a Purchase Order direct
without contract/bond requirements.
Access Flooring
Tate Access Floors $14,693.00
0 x Hackett Environmental Systems $15,996.00
cr Vincent Wentz Floors $17,500.00
£+2.
Mr. Mike Brooks
Carlsbad Safety Center
4/7/86
Page Two
We recommend award to Tate Access Floors for the amount
specified which represents a budget savings of $6,955.00.
Actual hard surface and carpet samples have been approved
by Designtech, and we've also confirmed with the computer
contractor the acceptability of the Tate system. It should
be pointed out that once console, equipment, and wiring
requirements are known, additional funds will be required
for flooring cutouts. At $18.00 a piece for vinyl trimmed
holes, $500.00 would most likely be adequate.
We understand that an agenda bill will be prepared for City
Council approval of the Access flooring award. Please let
me know if additional information is required or if there are
any problems with this recommendation.
Sincerely,
K0LL COSTRUCTION COMPANY
Steve Mahoney
Project Manager
SM/ml
cc: Bill Miller
Gene Hussey
File
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RECEIVED
• MAR 2 1 1986
Access Floors K°LL CONST. - c
16742 Burke Lane
Huntington Beach, California 92647
(714)848-4«t£rcn 1° f 1986
Koll Construction Company
2237 Faraday Avenue
Suite 101C
Carlsbad, CA 92008
Attention: Mr. Steve Mahoney
Reference: Carlsbad Public Safety and Service Center
ACCESS FLOOR PROPOSAL
We are pleased to provide our following proposal covering
the installation of access floor systems in accordance with
Architect's Plans and Specifications and as hereafter described
with material manufactured by Tate Access Floors, Inc., of
Jessup, Maryland.
One of the two access floor systems is to be installed in
a new Dispatch Center of maximum inside dimensions of 32'-0"
long x 32'-0" wide, or 1,024 material square feet; the adjoining
access floor system will be installed in a new Radio/Computer
Equipment Room measuring a maximum 24'-0" wide, or 288 material
square feet; both systems are predicated on a finished floor
height of 12" as measured from slab to top of panel.
The access floor will consist of our Tate 824 CRS computer
grade all steel panels. Surface covering for panels in the
Dispatch Center will be factory-laminated Geneva 3 carpet.
Panels in the Equipment Room will be surfaced with 1/8" thick
high pressure laminate (HPL). The access flooring supported
by our Tate MOD 915 bolted stringer system including all required
field and perimeter pedestal assemblies and 4'-0" galvanized
steel stringers designed for mechanical fastening.
Accessories to be furnished include the following:
1. An allowance of twenty-one (21) four-way diagonal seismic
bracing assemblies.
2. An allowance of 20 square yards of rolled Tate Geneva 3
carpet for installation by others.
3. One (1) each double-suction and claw-type panel lifting
device.
4. Spare material as follows:
a. Five (5) HPL-surfaced panels
b. Five (5) carpeted panels.
A Tate Industries Company
ATTN: MR. STEVE MAHONEY 3/18/86
RE: CARLSBAD PUBLIC SAFETY & SERVICE CENTER PAGE (2)
c. Five (5) pedestal assemblies.
d. Five (5) stringers with factory-applied gaskets.
Your cost for the above access floor installation as de-
scribed is $14,693.00 net including all required material,
labor, freight and sales tax. Terms of payment are standard
net 30 days from completion.
Delivery;
Please allow approximately 7-8 weeks lead time for material
requisition and scheduling after our receipt of your purchase
authorization.
Option;
If vinyl-trimmed cable cutouts are required, please add
$18.00 net each.
Exlcusions;
1. This proposal assumes that, prior to our commencement, of
work, the Owner will arrange to have the subfloor
thoroughly cleaned, damp mopped and sealed against dusting
with a "clear seal" type liquid sealant.
2. Additionally, while we will leave our installation in a
firstclass condition, any subsequent cleaning of the
access floor surface or underfloor areas must be the
responsibility of the Owner. In any case, a thorough
final cleaning of the access floor components and sub-
floor areas by a janitorial service, immediately prior
to equipment move-in, is recommended practice.
3. Protection of the finished access floor is properly the
responsibility of the Owner.
4. Although our Tate access floor systems will be electrically-
continuous, any connection of our floor systems to a
ground must be the responsibility of others.
Thank you for this opportunity to provide our proposal. We
hope that we may be permitted to work with you on this project.
Tate/>ccess/Fzoors^ Inc.
DC
So. Ca Regional Manager
DH/emg
7
HACKETT ENVIRONMENTAL SYSTEMS, INC.
£ C E I V £
APR 03 1986
KOLL CONST. - C
8544 Commerce Avenue
(619) 566-8140
San Diego, California 92121
License No. 450208
April 2, 1986
Mr. Steve Mahoney
The Koll Co.
2237 Faraday Avenue, Suite 101C
Carlsbad, CA 92008
Re: Carlsbad Public Safety & Service Center
Bid Item #7F
Spec. Section 10270 - Access Flooring
Mr. Mahoney:
We are pleased to submit this revised bid for the access flooring
at the above referenced project.
Furnished and installed as per plans, bid book and specifications,
tax included, for the sum of FIFTEEN THOUSAND NINE HUNDRED NINETY
SIX AND NO/100 DOLLARS ($15,996.00) including bonds. Our bid is
based upon using the "Severn" Model 50 all steel panel as manufactured
by Donn Corp and upon the seismic requirements of the 1985 edition
of the Uniform Building Code, Tables 23-A and 23-J.
If you have any questions, please call me.
Yours truly,
STT ENVIRONMENTAL SYSTEMS
Jeff K. Bowman
Estimator
JKB/sr
California State Contractors License No. 450208
Uincent (A/enlz oors THE KOLL CO.
CARPETS LINOLEUM TILE DRAPERIES
1303 E. EDINGER • SANTA ANA, CALIFORNIA 92705-4467 • PHONE (714) 835-1936
S.C.L. #259925
March 27, 1986 E C E \ V E i
APR 01 1986
KOLL CONST. - CKoll Construction
7330 Engineer Road
San Diego, Ca. 92111
Re; Carlsbad Safety Center/Steve Mahoney
Dear Steve,
We propose to furnish and install the following:
Liskey Mark 30-10 access flooring with the
following:
Conforms to V.B.C. 1985 code for zone k with
a safety factor of 1.5 for an essential facility.
Bolted Rigid Grid
12" FFH
Conductone 28 oz. monolithic carpet covered panels,
Room 109. Matching carpet tiles for Room 111
(furnish only).
1/8" high pressure plastic laminate covered panels,
Room 115. Pedestals bolted to slab with two l£" x •£»
Tapcons.
Spare Parts: 5 panels with HPC, 5 panels with
carpet, 5 pedestals, 5 stringers,
10 stringer gaskets, 1 double
cup lifter and 1 carpet lifter.
Total
Alternate:
(Deduct $500.00 to eliminate Tapcons.)
Thank You,
$17,500.00