HomeMy WebLinkAbout1986-04-22; City Council; 8593; DUPLICATION EQUIPMENT- AB# X59d TITLE
MTG. 4/22/86 DUPLICATION EQUIPMENT
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CITY A'
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CImF CARLSBAD - AGENDmILL 4
RECOMMENDED ACTION:
Adopt 2esolution No. 85/& , approving the purchase of three Xerox mach
transferring fmds; and approve a policy of stardardizirg with Xerox copy m
ITEM EXPLANATION
Demands on all departments for more information have resulted in larger vol
copies being produced on our copy machines. To date, those neds have been
primarily with two high-volune machines. Certain unavoidable factors , howel
it no longer feasible to operate with only two high-volume copy machines.
factors are:
(1) Substantid increase in qmntity of copies prduced; and
(2)
The Housiq and Redevelopment Office is inpacted by both factors. They are
experiencing substantial increases in copy volume as a result of increased
in Redevelopment, and the addition of several cmmittees (for hich agenda
must be produced each month). Their increased copy voluine canbind with th distance from existing machines evidence their need for a high-volume machi their office. This is also substantiated by the frequent breakdowns of the
existing mid -volume mach ine .
Departments who have consistently produced high copy volumes will soon be i
the distance factor. Those departnents are the Police Department (moving tc
Safety Center), ad Wilding, Planning and Engineering Departments (movirg
Palmas Drive).
It is, therefore, necessary to acquire three additional high-volume copy ma4
meet the neds of all departments. In 1983, staff perfoned a t'mrough and
high-volume copy machines on the market, ad recanmended installation of Xe
equipment. A review of that market today results in the saqe recanmerdatioi
Therefore, it is recanmerded that Council authorize staff to purchase three
volume COPY machines fran Xerax. Additionally, it is requestel that Counci
standardizing with Xerax copy machines. Experience, to date, with other mat
Seen unsatisfactory.
Standardization would also be more cost effective in terns of providing sup the machines. Supplies for all Xerox mdels can be ordered by Purchasing, q
ccmbined for quantity discount prices.
FISCAL IMPACT - ~-
The total cost for the three machines is estimated at $17O,OOO. A direct p
recanmended versus lease-option clue to the prevailing interest rates in the
EXHIBITS
1.
Distance fran the existirg machines.
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p-cu
Resolution No. r5-/&,- - , approving the purchase of three Xerox machinc
transferring funds.
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RESOLUTION NO. 8516
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, APPROPRIATIC
FUNDS FOR PURCHASE OF COPY MACHINES. -
WEREAS, the copy needs of city departments require the purchase o
additional high volume copy machines;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
California, as follows:
1. That the above recitation is true and correct.
2. That the purchase of three high volume Xerox copy machines in
not to exceed $170,000 is hereby approved.
3. That the City Council authorizes the fmding of the purchase
three Xerox copy machines by a fmd transfer fran the General Fund
unappropriated fmd balance.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad
Council held on the 22nd day of April , 1986, by the followi
to wit:
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AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine
NES:
1 ABSENT:
None
None
%--+ ,i/ &&L MARY H. CA ER, Mayor
ATTEST:
ALWRAUL -
(SEAL)