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Home My WebLink About1986-06-03; City Council; 8625-1; 1986-87 Operating Budget-Public Hearing4-)c14-1 CU O XI4-i a 3o cdfl "H CU•H CO )-i CD H pq4J Oen c toCU -rl M3 Ocr1 cu 4J4) X! -H J-l 4J tO•HtU T) >U 01 > 0 13)-i V-i cdCU (X cfl o >> -rl 4-1 TJ 4-1•H a cc< cd cu 3 > 1 CU 0o cu oC_} 4J 4J T3 (-1 -H cd 4-1 i CO O rH60O (-1a to•H O U•X) 0 PI CU CU3 XI4-1 T3 4J 4-1 }-l O 0) O XI 4-1 60 4J C 4-1 O >-, CU •H XI 60CO T33 T3 3iH cu pqO T3a a r^•H CU OO XI 0 004-> u a\ CU rHT3 M CU CU> to xi O Cd 4J pij f\ p3 cd oin o i-H •> O •H vD O O *^" *»c ««- o3 0O 4-1 CNCJ o -ee- vo001CO1 • • Z O§ _J o 0o CI"OOF CARLSBAD - AGENlOBILL ^ ^^^ AR« r(*3^-*l TlTlF- DEPT. HD^fe^T MTG 6/3/86 1986-87 OPERATING BUDGET - PUBLIC HEARING CITY ATTvSr^ ' DEPT. FIN r.lTYMOR^5^L RECOMMENDED ACTION: 1. Hold public hearing on City's 1986-87 operating budget and accept public input on the use of Federal Revenue Sharing funds. 2. By minute motion, direct staff to include funding for community service groups in the 1986-87 budget at the levels recommended by the Council's Community Service Advisory Committee. ITEM EXPLANATION: At this time, the public is given an opportunity to comment on the City's proposed operating budget and provide recommendations on the use of Federal Revenue Sharing funds . The Council is also encouraged to ask any questions related to the operating budget that may still need clarification. The opportunity for the public to comment on the use of Federal Revenue Sharing funds is required by federal law. This hearing complies with these federal regulations. The City can expect to receive about $150,000 from Federal Revenue Sharing funds next year. This is about one-fourth of the usual amount due to recommendations in both the House and Senate to cut or severely reduce funding for this program in 1986-87. The Council should review the recommendations of the Citizens Advisory Committee on community service requests that is attached to this agenda bill. If Council agrees with the committee recommendations, Council may direct staff to include this funding in the final budget when submitted for adoption. The committee has recommended funding four agencies for a total of $46,500, an increase of $16,500 over last year's budget of $30,000. Council may also wish to hear from the Carlsbad Convention and Visitors Bureau on their budget request of $270,000. The preliminary budget includes $200,000 for funding of this program, the same amount allocated for 1985-86. FISCAL IMPACT: The budget, as presented on May 13, 1986, represents a balanced spending plan for 1986-87. Any adjustments to the general fund made by Council at this meeting will be offset against the Contingency Account to maintain the balanced budget. If Council approves the community service requests as recommended by the committee, the Contingency Account will be reduced by $16,000. The present Contingency balance is about $1.2 million. EXHIBITS : Report on the results of the Community Service Advisory Committee. MAY 28, 1986 TO: CITY MANAGER FROM: Finance Director RECOMMENDATIONS OF THE AD HOC COMMITTEE ON COMMUNITY SERVICE REQUESTS The Council Appointed Committee to review Community Service Requests met on Tuesday, May 27. Members of the Committee consisted of the following: Barbara Hallman, former Social Worker Dan Sherlock, Director Boys and Girls Club of Carlsbad Maxwell Vague, Assistant Pastor, Carlsbad Union Church Dalton Weber, Pastor, Good Shepherd Two of the six requests for funds were rejected by the Committee. It was believed that the Carlsbad Concert Band was not a community service and that funding for this endeavor would be best associated with the City's Cultural Arts Program. The Committee also recommends that We Tip, Inc. receive no City funds. The four remaining requests were reviewed in depth by the Committee and included a presentation by each of these groups. Each agency's purpose as well as its benefits to the citizens of Carlsbad were considered in determining how to best allocate available funds. Based upon these parameters, the Committee recommends the following funding plan to the City Council: Agency Carlsbad Concert Band Casa de Amparo Lifeline We Tip, Inc. Women's Resource Center YMCA Oz North Coast The City Council had previously indicated that funding for community service groups should be based on 25% to 30% of the City's Community Development Block Grant (CDBG) Allocation. For 1986-87 the City's CDBG Allocation will be $159,000, which would place community funding between $39,750 and $47,700. The Committee's recommendation is based on their evaluation of the various requests and the funding guidelines provided by the Finance Director. Staff will be available to discuss the Committee report at the June 3rd. Council Meeting. Request $ 5,100.00 12,080.00 11,650.00 1,782.64 10,750.00 16,878.00 $58,240.64 Recommended Funding $ -0- 12,080.00 9,410.00 -0- 10,750.00 14,260.00 $46,500.00 JIM ELLIOTT Out of State Travel Requests Department Mee ting/Conf erence Locat ion Cost City Clerk International Institute of Municipal Clerks Ft. Worth, Texas $1,180 City Attorney National Institute of Municipal Law Officers Washington DC 975 Cultural Arts National Association of Local Arts Agencies Portland, Oregon 700 Hous ing Financial Training Conference Mid West or East 1, 000 O 3:35 PM 5- 8-86 1 GENERAL FUND 2 GENERAL GOUERNMENT 3 CITY COUNCIL 4 CITY MANAGER 5 PUBLIC INFORMATION. . 6 CITY CLERK 7 INFORMATION SYSTEMS. 8 CITY ATTORNEY 9 FINANCE 10 CITY TREASURER 11 PURCHASING 12 PERSONNEL 13 RESEARCH 8, ANALYSIS. 14 RISK MANAGEMENT 15 TOTAL GENERAL GOUERNMENT 16 PUBLIC SAFETY 17 18 19 BUILDING. POLICE... F I RE 20 TOTAL PUBLIC SAFETY 21 PUBLIC WORKS 22 COMMUNITY DEUELOPMENT ADMIN. 23 DEUELOP PROCESS SUCS 24 ENGINEERING 25 PLANN1NG 26 PLANNING COMMISSION 27 BLOCK GRANT ADMIN 28 TOTAL DEUELOP.SERUICES CITY OF CARLSBAD FUNDS BUDGE I ED IN PROFESSIONAL ShRUILES K,TRAUEL ACCOUNTS Page PROF . ACCT. SUCS 2470 1985-86 4 10 16 60 2 9 40 21 163 216 60 68 345 599 11 611 ,000 .000 ,135 - ,500 ,000 ,000 - - ,000 ,785 - ,420 ,000 ,804 ,450 ,254 - ,763 ,075 - 75 U ,588 PROF . ACCT. SUCS 2470 DIFFERENCE PROF.SUCS 1986-87 4 10 18 23 2 12 42 112 225 57 65 347 5 480 6 20 511 ,000 ,000 ,300 - ,500 ,000 ,200 200 - ,500 - - ,700 ,000,ouo ,950 ,950 ,000 - ,000 ,000 - ,000 ,000 2 (37 3 2 (21 (50 9 (3 (2 2 5 (119 (5 19 (100 - ,165 - ,000) - ,200 200 - ,500 ,785) - ,720) ,000 ,804) ,500 ) ,696 ,000 - ,763) ,075) - ,250 ,5b8) TRAUEL ACCT.2940 1985-86 9 4 3 2 2 1 1 1 27 3 9 7 20 4 2 4 1 13 ,000 ,500 - 500 500 ,995 ,700 ,300 ,270 ,2UO ,500 - ,465 ,100 , 100 ,840 ,040 400 ,730 ,800 ,800 ,050 ,780 TRAUEL ACCT.2940 DIFFERENCE IRAUEL 1986-87 9 5 2 3 2 1 1 1 1 31 1 9 9 20 1 4 4 5 1 17 ,000 ,000 300 ,060 900 ,995 ,850 ,900 ,500 ,500 ,700 750 ,455 ,500 ,350 ,800 ,650 ,300 300 ,425 ,900 ,500 ,200 ,625 5UU 300 1 ,560 400 - 150 (400 ) 230 300 200 750 3 ,990 (1 ,600) 251) 1 ,960 610 1 ,300 (100) (305) 2,100 700 15 U 3 .841? d o 3:35 PM 5-8-86 CITY OF CARLSBAD FUNDS BUDGETED IN PROFESSIONAL SERVICES & TRAVEL ACCOUNTS Pago PROF. SVCS _ ACCT. 2470 1985-86 29 30 31 32 33 34 ..?.?. 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 MAINTENANCE UTILITIES DIRECTOR STREETS BUILDING MAINTENANCE TRAFFIC SIGNAL MA I NT TOTAL MA i NTENANCE OTHER DEPARTMENTS L I BRARY CIVIC ARTS PROGRAM PARKS AND RECREATION SENIOR CITIZENS PROG TOTAL OTHER DEPARTMENTS TOTAL GENERAL FUND STREET L I GHT 1 NG HOUSING AUTHORITY LIBRARY LITERACY GRANT SANITATION ENTERPRISE WATER ENTERPRISE UEH I CLE MA I NT FUND REDEVELOPMENT TO1 AL OTHER FUNDS TOTAL OPERATING BUDGET GRAND TOTAL 15 55 27 46 144 3 31 4 38 1 ,303 9 8 5 16 10 10 58 1 ,361 1 ,361 ,000 ,000 ,681 ,800 ,481 ,325 ,145 ,000 ,470 ,213 ,200 ,000 ,000,uoo ,000 ,000 ,200 ,413 ,413 PROF . SVCS ACCT. 2470 1986-87 5 5 90 100 7 8 10 26 1 ,097 18 8 6 16 5 80 133 1 ,231 1,231 ,000 ,000 ,000 ,000 ,500 ,500 ,000 ,000 ,650 ,400 ,000 ,000 ,UUO ,000 ,000 ,4UO ,050 ,050 DIFFERENCE PROF . SVCS (10 150 (27 43 (44 4 (22 6 (12 (205 9 1 (5 70 75 (130 (130 ,000) ,000) ,681 ) ,200 ,481) ,175 ,645) ,000 ,470) ,563) ,200 ,000 ,000) ,000 ,200 ,363) ,363) TRAVEL ACCT. 2940 1985-86 750 575 500 1 ,825 2 ,350 300 6,045 500 9 ,195 72,305 400 3 ,300 1 ,5UO 500 2 ,400 500 2,950 11 ,550 83 ,855 83,855 TRAVEL ACCT. 2940 1986-87 1 2 3 1 9 1 15 87 3 1 2 1 3 11 99 99 750 575 ,065 ,390 ,050 ,400 ,634 ,500 ,584 ,704 400 ,300 ,000 200 ,400 ,000 ,000 ,3UO , UU4 ,004 DIFFERENCE TRAVEL 565 565 700 1 ,100 3,589 1 ,000 6,389 15 ,399 (500) (300) 500 50 (250) 15 ,149 15,149 o o End of ACCTRPT New Positions 1986-87 Position Administration Clerk Typist II Administrative Assistant II Auditor Risk Manager Secretary I Storekeeper Sub-Total Quantity Depar tment 1 1 1 1 1 1 City Manager F i nance Finance Risk Management Risk Management Purchas ing Public Safety Permit Clerk Supervising Communicator Communications Operator I Police Records Clerk I Police Services Aide Fire Captain Fire Engineer Fire Prevention Officer III Sub-Total Developmental Services Associate Civil Engineer Word Processing Operator Permit Clerk Housing Housing Program Administrator Community Development Director Administrative Assistant II Receptionist/Operator Sub-Total 1 1 3 1 1 3 3 2 15 2 1 1 1 1 1 1 BuiIding Pol ice Pol ice Police Pol ice Fire Fire Fire Engineering-Municipal Projects Engineering-Municipal Projects Engineering-Development Housing Housing Community Development Administration Community Development Administration Community Development Administration Position Leisure Services Librarian I Library Assistant I Receptionist Cashier Park Maintenance Worker II Custodian Facility Center Manager Recreation Specialist I Sub-Total Utilities/Maintenance Principle Civil Engineer-Traffic Street Maintenance Worker I Meter Reader I Utility Maintenance Worker I Sub-Total GRAND TOTAL ORIGINAL Quantity Department 1 1 1 5 4 1 3 16 1 2 1 1 Library Library Parks & Parks & Parks & Parks & Parks & Recreation Recreation Recreation Recreat ion Recreation Utilities/Maintenance Utilities/Maintenance Wa te r Sanitation Professional Services Utilization Public Information - Cable television taping and editing of City Council meetings and same for annual State of City address. Personnel - Physical exams, psychological exams, oral boards, temporary employees and consultants. Finance - Temporary help. Fire Administration - Physical fitness maintenance program. Fire Suppression - Communications consultant for computer aided dispatch. Contract instructor for EMT refresher training and recertification testing. Team building workshop of facilitator. Fire Disaster Preparedness - Emergency removal of small amounts of hazardous materials from City roads and property. Fire Weed Abatement - Weed abatement contract. Police Investigations - Physical exams for child abuse victims. Implementation of revised juvenile diversion program. Information Systems Administration -Microfilming Services. Book publishing for codification of municipal code. Datavault - offsite storage. Information Systems, Word Processing - Programming for your hidden paycheck. Building Inspection - Plan checks. Contract Building Inspector. Community Development Administration - Miscellaneous projects. Engineering Municipal Projects - Design services on studies. Soils testing and reports surveying services. Engineering Traffic - Traffic volume update. Traffic studies. Additional staff assistance. Planning - Environmental consulting and supplemental traffic consulting. Library Reference - Funding prorata share of interlibrary loan system. Library Media - Script writing and voices for slide and film presentations. P S R Administration - Miscellaneous costs for park planning and development programs. Senior Citizens - Studies and Services for Senior Center and new programs. Utilities/Maintenance Administration - Engineering services (outside). Utilities/Maintenance Streets - Engineering services. Water - Bases on current spending. Sanitation - Engineering services for special projects. Mechanical Maintenance - Temporary labor. Traffic Signal Maintenance - Routing and emergency maintenance of traffic signals. Loop detection. Pedestrian signal heads. Repalcement of Old & Missing signal heads and parts. Purchase controllers and replace old. MAJOR BUDGET REDUCTIONS FY 1986-87 City Manager .5 Clerk Typist II $ 9,000 Finance .5 Auditor $ 17,000 Part-time Salaries 10,000 Professional Services 37,400 Capital Outlay 6,750 Purchas ing 1 Buyer $ 24,400 1 Clerk Typist I 17,500 Temporary Help 2,000 Capital Outlay 925 Personnel 1 Clerk Typist I $ 17,500 1 Personnel Technician 28,000 Professional Services 7,500 Advertising & Publicity 3,000 Training & Education 4,000 Capital Outlay 4,000 Risk Management Property Rental $ 6,000 Insurance Premiums • 3,500 Capital Outlay 3,000 Police Administrative Assistant $ 36,000 Secretary I« 20,000 Police Services Aide (2) 37,000 Police Records Clerk 19,000 2 Police Officers 82,000 Overtime 22,000 Trade Officer for Sergeant 40,000 .5 Supervising Communicator 12,000 Professional Services 8,000 Special Departmental Supplies 9,000 Miscellaneous Outside Services 30,000 Capital Outlay 43,000 Fire Delay hire-Fire Captain $ 26,000 Delay hire-Fire Engineer 23,000 Delay hire-Fire Prev. Officer . 23,000 Capital Outlay 8,500 Building Inspector Professional Services $ 34.000 Development Processing Services Planning Technician II $ 25,000 Capital Outlay 9,000 Community Development Administration Receptionist Operator $ 18,000 Overtime 2,000 Professional Services 5,000 Temporary Help 2,000 Engineering Overtime $ 7,500 Professional Services 104,000 Special Departmental Supplies 7,000 Vehicle Maintenance 11,100 Capital Outlay 20,000 Planning Planning Technician I $ 25,000 Overtime 2,000 Capital Outlay 14,000 Library Library Assistant I $ 18,000 Funding with CLSA 107,000 Audio Visual Materials 6,500 Security System Maintenance 5,000 Special Departmental Supplies 5,000 Capital Outlay 5,500 Parks and Recreation Delayed Park Maintenance Worker I $ 33,000 Part-time Salaries 20,000 Recreation Instructors 10,000 Daytrippers 6,000 Sports Officials 7,000 Special Departmental Supplies 21,000 Vehicle Maintenance 18,000 Heat and Light 13,000 Water 12,000 Professional Services 5,500 Capital Outlay 38,210 Senior Citizens Administrative Aide $ 27,000 Street Maintenance Street Repairs $ 271,300 Cement Repairs 30,000 Professional Services 45,000 Building Maintenance Heat and Light $ 3,000 Building Maintenance 22,000 Custodial Services 24,000 Building Maintenance Supplies 2,000 Computer Software 1,000 Contingencies 30,000 Capital Outlay 16,500 Utilities/Maintenance Administration Construction Inspector $ 28,000 GRAND TOTAL $1,747,085 ALL RECEIVED RONALD W. ROUSE 3113 Quebrada Court Carlsbad, California 92008 (619) 942-8823 May 28, 1986 The Honorable Mayor easier and Members of the Carlsbad City Council City of Carlsbad 1200 Elm Avenue Carlsbad, California 92008 Re: Carlsbad Convention & Visitors Bureau Funding Dear Mayor and Members of the City Council: I have lived and worked in Carlsbad since 1977 and have personally witnessed and experienced the maturity of our fine City, and the quality amenities we provide for our residents and visitors. I have also witnessed and experienced some of the less desirable features associated with a maturing area and recognize it takes community effort and community financial resources to alleviate some of the problems. I am firmly convinced that resort oriented tourism is and will continue to be a vital and growing segment of our fine community and that our citizens enjoy and benefit from the very same amenities that attract tourism. I request your Council support the Carlsbad Convention & Visitors Bureau request for funding as I believe it will result in a higher level of tourist tax dollars being returned to the City of Carlsbad to be used to create the infrastructure and other amenities for the benefit of our entire community. I believe that tourism, as any business enterprise, contributes in a number of ways toward increased tax revenues. First and most obvious is the TOT tax, the growth of which is directly attributable to tourists residing in our hotel, motel and resort facilities located in our City. Tourists who stay here will also purchase gasoline, meals, gifts, recreation and The Honorable Mayor easier and Members of the Carlsbad City Council May 28, 1986 Page 2 other goods that will add to the sales tax revenues generated within our City. Additionally, the construction and improvement of our tourist facilities add to the real property assessed valuation tax base as well, and I believe that substantially contributed to the continuing success of the Downtown Redevelop- ment Plan. I request and encourage your support, then, for the operation budget funding for the Carlsbad Convention & Visitors Bureau. Ronald W. Rouse RWR:j m