HomeMy WebLinkAbout1986-06-03; City Council; 8650; Library Fees and FinesZ
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CIT` D, F CARLSBAD — AGENDI-31LL 103 a.
�AB TITLE: (DEPT. HD.
MTG. 6/3/86 LIBRARY FEES AND FINES CITY ATTYV
DEPT. LIB I CITY MGR._
RECOMMENDED ACTION:
Adopt Resolution No. PsOct authorizing the City Library to charge
a fee of $5.00 per slide; increase the fees for interlibrary loans
and reserves from 254 to 504; and institute a fine of 54 per day
on overdue juvenile: materials.
ITEM EXPLANATION:
The library has a collection of 35mm slides which is housed in
the Audiovisual Department. These slides represent, an irreplaceable
historic resource and for this reason they are not available for
loan. Anyone wishing to take slides out of the library must arrange
to have duplicates made. Staff recommends charging a fee of $5.00
per slide to cover the cost of duplication, shipping, packaging,
and staff time. Since slides are rarely used, whatever fees raised
would be of little significance. In the past year, there have
only been two or three requests.
The interlibrary loan and reserve fees have been set at 254 for
over five years. Due to the increased workload on reference staff
and the volume of requests coming in, staff recommends these fees
be increased to 504 to help cover increased costs. In 1985 the
library collected about $350 in interlibrary loan fees and about
$2,000 in reserve fees. With the new schedule, these fees would
be expected to double.
Children's materials account for nearly half of all library overdues.
One of the major reasons for this high overdue rate is the lack
of fines. Without fines there is not enough incentive for parents
or children to return materials. The result is that a large number
of items are not available to others. Therefore, staff recommends
a 54 per day fine, which is half the adult rate. Juvenile fines
have never been collected, but based on the fine rate for adult
materials and the overall proportion of juvenile circulation, staff
anticipates an annual collection of about $5,000 in juvenile fines.
The Library Board, at its meetings of March 19 and April 16, 1986,
has formally concurred with all staff recommendations.
FISCAL IMPACT:
Will increase library revenues as noted.
PACE 2 of ABA;
EXHIBITS:
1. Resolution No. _5-70 authorizing the Carlsbad City Library
to charge a fee of $5.00 for each slide duplicated; increase
interlibrary loans and reserves fees from 25� to 50�; and institute
a fine of 5(,' per day on all overdue juvenile materials.
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2. Carlsbad City Library User Policy for 35mm Slide Collection.
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5 WHEREAS, the Carlsbad City Library deems it necessary
6 to charge a fee of $5.00 per slide for processing duplicate
7 slides for patrons; and
8 WHEREAS, The Carlsbad City Library deems it necessary
9 to increase interlibrary loan and reserve fees from 250 to
10 500; and
11 WHEREAS, the Carlsbad City Library deems it necessary
12 to institute a fine of 50 per day on -all overdue juvenile
13 materials;
14 NOW, THEREFORE, BE IT RESOLVED by the City Council of
15 the City of Carlsbad that the above schedule of fees and fines
16 be made effective July 1, 1986.
17 PASSED, APPROVED AND ADOPTED at a regular meeting of the
18 City Council of the City of Carlsbad, California, held on the
19 3rd day of, June , 1986, by the following vote, to wit:
20 AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine
21 NOES: None
22 ABSENT: None
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24 ATTEST:
MARY H. ASLER, Mayor
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RESOLUTION NO. 8590
A RESOLUTION OF THE CITY OF CARLSBAD,
CALIFORNIA;. AUTHORIZING THE CARLSBAD
CITY LIBRARY TO ADD AND INCREASE
CERTAIN FEES AND INSTITUTE FINES
d&4(4, ,� ,
ALETAA L. RAUTENKRANt City Clerk
(SEAL;
WA
CARLSBAD CITY LIBRARY
USER POLICY FOR 35mm SLIDE COLLECTION
GENERAL
The library has a collection of over 5,000 35mm slides.
Most of these are on Carlsbad themes. There are also over
700 historic photographs in a related collection.
The slide collection is housed in a locked slide
cabinet adjacent to the Audiovisual Desk.
LOAN POLICY
Slides in this collection represent a unique and
irreplaceable historic resource. For this reason, slides
are not available for loan. Anyone wishing to take slides
out of the library for any reason must arrange to have
duplicates made. The library will provide this service
under the following conditions:
1, A two -week lead time must be given to have
duplicates prepared.
2. A fee of $5 per slide must be pre -paid. The fee
covers the duplication process, shipping, packaging,
and staff time.
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3. Credit must be given to the Carlsbad City Library as
the source of the slide.
The understanding is that slides which have been duplicated and
paid for become the property of the patron and may be used
without any restrictions. .
ACCESS
Although the collection has not been entirely organized,
most of the slides are kept in general subject categories.
Anyone wishing to view slides may do so in person by
inquiring at the Audiovisual Desk. AV staff will make every
effort to assist patrons in locating items. There is a light
board attached to the cabinet which allows slides to be viewed
in their pullout racks without having to be handled directly.
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