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HomeMy WebLinkAbout1986-06-10; City Council; 8659; Carlsbad Blvd storm drain interceptor designCIT DF CARLSBAD - AGEND, 3ILL MTQ 06/10/86 DEPT. M.P. ' CARLSBAD BOULEVARD STORM DRAIN INTERCEPTOR DESIGN CONSULTANT AGREEMENT > cc,o. Z O oZ3 Oo RECOMMENDED ACTION: Approve the attached design consultant agreement for the Carlsbad Boulevard Storm Drain Interceptor project and appropriate funding in the amount of $40,000. R<=so«_t*y/fc,j K/«>. ITEM EXPLANATION: Approximately 22 storm drains presently discharge storm waters over the bluff west of Carlsbad Boulevard in the location of the City's proposed seawall project. The State of California, Resources Agency, Department of Boating and Waterways, considers the Carlsbad Boulevard storm drain system a local appurtenance and therefore, the responsibility of the local agency. Reconstruction of the storm drain from Oak Avenue to Tamarack Avenue is not included in the design of the seawall. The State of California has indicated to staff that this storm drain system must be reconstructed prior to, or in conjunction with, the Carlsbad seawall project to provide the necessary winter storm protection for over-bluff flows. The proposed Oak to Tamarack section will connect with a recently installed storm drain section from Tamarack to the Carlsbad Bridge and discharge storm waters through an existing disposal line. Additionally, the existing storm drain system, with drains ranging in size from 10" to 18", runs through a section of the Redevelopment Area and is in badly need of repair. The Redevelopment Area will be benefited by an improved storm drain system relieving street surface waters during peak periods. Construction of this project will take place within the public right-of-way, therefore, dedications or fee acquisitions will not be required. A Coastal Commission permit will be obtained prior to award of the construction contract. Environmental Impact Report 84-2 for the Carlsbad seawall project addressed this facility and was certified by the Council on January 7, 1986. The recommended design firm of Wilson Engineering has sufficient qualified staff to perform this contract within thirty (30) days of executing the attached agreement. Page 2 of Agenda Bill FISCAL IMPACT; Staff recommends that $40,000 be appropriated from the unappropriated fund balance of the Redevelopment Project Fund to Account 810-840-3410-3229. The design contract is established at a not to exceed total of $20,000. The remaining $20,000 is requested for project administration, testing, and field investigation required to locate the storm drains, utilities and other on-site work. Funds to construct the storm drain interceptor line will be requested in the fiscal 1986-87 C.I.P. budget. EXHIBITS: 1. Resolution No. J% |O 2. Location Map. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 8610 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, TRANSFERRING FUNDS AND AUTHORIZING THE EXECU- TION OF A DESIGN CONSULTANT AGREEMENT FOR THE CARLSBAD BOULEVARD STORM DRAIN INTERCEPTOR. WHEREAS, proposals have been received by the City of Carlsbad for the design consultant agreement for the Carlsbad Boulevard Storm Drain Interceptor; and WHEREAS, after review of proposals, staff is recommending Wilson Engineering to perform the work; and WHEREAS, the transfer of funds in the amount of $40,000 from the unappropriated fund balance of the Redevelopment Project Fund to Account 810-840-3410-3229 is necessary to provide the funding for this project. NOW, THEREFORE, BE IT RESOLVED by the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the consultant agreement with Wilson Engineering attached hereto as Exhibit A is hereby approved. 1 PASSED, APPROVED AND ADOPTED at a regular meeting of 2 the Carlsbad City Council held on the 10th day of 3 June __ ____ , by the following vote, to wit: 4 AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine 5 NOES: None 6 ABSENT: None 7 „ 0 MARY H. CASLER, Mayoro 9 ATTEST: 10 ALETHA L. RAUTENKRANZ, City CleVk 13 14 (SEAL) 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXHIBIT A to Resolution No. 8610 CONSULTANT AGREEMENT FOR DESIGN OF CARLSBAD BOULEVARD STORM DRAIN INTERCEPTOR THIS AGREEMENT, made and entered into as of the day of du*^/ _ _, 19/%> , by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City," and Wilson Engineering, hereinafter referred to as "Consultant. " RECITALS City requires the services of Wilson Engineering to provide the necessary architectural/engineering design for preparation of final plans and specifications for Carlsbad Boulevard Storm Drain Interceptor; and Consultant possesses the necessary skills and qualifications to provide the services required by City; NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and a Consultant agree as follows: 1 . CONSULTANT'S SCOPE OF WORK Task 1 - Prepare a hydrology study to size the storm drain. Task 2 - Do a field investigation to locate the inlets and outlets of all storm drains which cross Carlsbad Bolevard. This task will include dye testing of all lines as needed. - 2 - Task 3 - Conduct a field survey of utilities and interferences in Carlsbad Boulevard. This task will include picking up inverts on pothole interferences. Task 4 - Prepare a set of detailed, biddable plans, including a traffic control plan. Task 5 - Prepare a set of specifications. Task 6 - Prepare detailed quantity take-offs and final constructionn cost estimate(s) based on unit prices from recently bid projects. Task 7 - Provide assistance during bidding. Task 8 - Prepare coastal commission permit application and process as required. 2. CITY OBLIGATIONS 1. Forty scale aerial topographic mapping on mylar based sheets of the complete project area required and suitable for use in preparing project plan sheets, horizontal and vertical control surveying information, and related survey notes and cross sections. This information will be made available to Consultant immediately upon award of contract. 2. Blueline prints of project area aerial photos at forty scale are available upon award of contract. 3. All available record information and street and utility plans within the project area. This would include all City owned and maintained utilities such as storm drain, sewer and street lighting facilities. This information be made available within one week of award of contract. - 3 - 4. City's Utilities Maintenance Division personnel shall be available for a field walk-through of the project area and shall assist the Consultant by indicating the status and location of sewer and drainage facilities. This field walk-through shall occur within one week after contract award. 5. Soils reports, as available, from all previous and current projects within the project area. 3. PROGRESS AND COMPLETION The work under this Contract will begin within ten (10) days after receipt of notification to proceed by the City and be completed within forty-five (45) days of that date. Extensions of time may be granted if requested by the Consultant and agreed to in writing by the City Engineer. In consideration of such requests, the City Engineer will give allowance for documented and substantiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of the Consultant, or delays, caused by City inaction or other agencies' lack of timely action. 7 4. FEES TO BE PAID TO CONSULTANT The fee payable according to Paragraph 5, "Payment of Fees", shall be based on time and materials, not to exceed $20,000. No other compensation for services will be allowed except those items covered by supplemental agreements per Paragraph 7, "Changes in Work". 5. PAYMENT OF FEES Payment of fees shall be upon delivery of approved final documents. 6. FINAL SUBMISSIONS Within fifteen (15) days of completion and approval of the final designs, the Consultant shall deliver to the City the following items: A. Original mylars at scale of the drawings reproducible on standard 24" by 36" sheets. Blank mylars will be provided by the City. B. All final engineering certifications and documents. The plans shall be signed by a Registered Civil Engineer and/or Registered Landscaped Architect, as appropriate. 7. CHANGES IN WORK If, in the course of this Contract and design, changes seem merited by the Consultant or the City, and informal consultations with the other party indicate that a change in the conditions of the Contract is warranted, the Consultant or the City may request a change in Contract. Such changes shall be processed by the City in the following manner: A letter outlining the required changes shall be forwarded to the City or Consultant to inform them of the proposed changes along with a statement of estimated changes in - 5 - charges or time schedule. After reaching mutual agreement on the proposal, a supplemental agreement shall be prepared by the City and approved by the City Council. Such supplemental agreement shall not render ineffective or invalidate unaffected portions of the agreement. Changes requiring immediate action by the Consultant or City shall be ordered by the City Engineer who will inform a principal of the Consultant's firm of the necessity of such action and follow up with a supplemental agreement covering such work. 8. DESIGN STANDARDS The Consultant shall prepare the plans and specifications in accordance with the design standards of the City of Carlsbad and recognized current design practices. Applicable City of Carlsbad Standards and Regional Standards shall be used where appropriate. Copies of such standards shall be obtained from the City of Carlsbad. 9. COVENANTS AGAINST CONTINGENT FEES The Consultant warrants that their firm has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement price or - 6 - consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 10. NONDISCRIMINATION CLAUSE The Consultant shall comply with the State and Federal Ordinances regarding nondiscrimination. 11. TERMINATION OF CONTRACT In the event of the Consultant's failure to prosecute, deliver, or perform the work as provided for in this Contract, the City may terminate this Contract for nonperformance by notifying the Consultant by certified mail of the termination of the Contract. The Consultant, thereupon, has five (5) working days to deliver said documents owned by the City and all work in progress to the City Engineer. The City Engineer shall make a determination of fact based upon the documents delivered to City of the percentage of work which the Consultant has performed which is usable and of worth to the City in having the Contract completed. Based upon that finding as reported to the City Council, the Council shall determine the final payment of the Contract. Final payment shall be in compliance with the Code of Federal Regulations. 12. DISPUTES If a dispute should arise regarding the performance of work under this agreement, the following procedure shall be used to resolve any question of fact or interpretation not otherwise settled by agreement between parties. Such questions, if they become identified as a part of a dispute among persons operating under the provisions of this Contract, shall be reduced to writing - 7 - City. In the event of termination, the Consultant shall be paid for work performed to the termination date; however, the total shall not exceed the guaranteed total maximum. The City shall make the final determination as to the portions of tasks completed and the compensation to be made. Compensation to be made in compliance with the Code of Federal Regulations. 15. STATUS OF THE CONSULTANT The Consultant shall perform the services provided for herein in Consultant's own way as an independent Contractor and in pursuit of Consultant's Independent calling, and not as an employee of the City. Consultant shall be under control of the City only as to the result to be accomplished and the personnel assigned to the project, but shall consult with the City as provided for in the request for proposal. 16. CONFORMITY TO LEGAL REQUIREMENTS The Consultant shall cause alJL drawings and specifications to conform to all applicable requirements of law: Federal, State, and local. Consultant shall provide all necessary supporting documents, to be filed with any agencies whose approval is necessary. The City will provide copies of the approved plans to any other agencies. 17. OWNERSHIP OF DOCUMENTS All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of the City, whether the work for which they are made be executed or not. In - 8 - the event this Contract is terminated, all documents, plans, specifications, drawings, reports, and studies shall be delivered forthwith to the City. Consultant shall have the right to make one (1) copy of the plans for his/her records. 18. HOLD HARMLESS AGREEMENT The City, its agents, officers, and employees shall not be liable for any claims, liabilities, penalties, fines, or any damage to goods, properties, or effects of any person whatever, nor for personal injuries or death caused by, or resulting from, or claimed to have been caused by, or resulting from, any act or omission of Consultant or Consultant's agents, employees, or representatives. Consultant agrees to defend, indemnify, and save free and harmless the City and its authorized agents, officers, and employees against any of the foregoing liabilities or claims of any kind and any cost and expense that is incurred by the City on account of any of the foregoing liabilities, including liabilities or claims by reason of alleged defects in any plans and specifications, unless the liability or claim is due, or arises out of, solely to the City's negligence. 19. ASSIGNMENT OF CONTRACT The Consultant shall not assign this Contract or any part thereof or any monies due thereunder without the prior written consent of the City. - 9 - 20. SUBCONTRACTING If the Consultant shall subcontract any of the work to be performed under this Contract by the Consultant, Consultant shall be fully responsible to the City for the acts and omissions of Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this Contract shall create any contractual relationship between any subcontractor of Consultant and the City. The Consultant shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this Contract applicable to Consultant's work unless specifically noted to the contrary in the subcontract in question approved in writing by the City. 21. PROHIBITED INTEREST No official of the City who is authorized in such capacity on behalf of the City to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of any architectural, engineering inspection, construction or material supply Contractor, or any subcontractor in connection with the construction of the project, shall become directly or indirectly interested personally in this Contract or in any part thereof. No officer, employee, architect, attorney, engineer, or inspector of or for the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory, or other similar - 10 - functions in connection with the performance of this Contract shall become directly or indirectly interested personally in this Contract or any part thereof. 22. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during, or after the execution of this Contract, shall affect or modify any of the terms or obligations herein contained nor such verbal agreement or conversation entitle the Consultant to any additional payment whatsoever under the terms of this Contract. 23. SUCCESSORS OR ASSIGNS Subject to the provisions of Paragraph 18, "Hold Harmless Agreement", all terms, conditions, and provisions hereof shall insure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 24. EFFECTIVE DATE This agreement shall be effective on and from the day and year first above written. - 11 - • 25. CONFLICT OF INTEREST The Consultant shall file a Conflict of Interest Statement with the City Clerk of the City of Carlsbad in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. IN WITNESS WHEREOF, we have hereunto set our hands and seals, WILSON ENGINEERING CITY OF CARLSBAD: Mayor / Title APPROVED AS TO FORM: ATTESTED: S\. V\OL Assistant City Attorney City Clerk LOCATION MAP LEGEND PROPOSED STORM DRAIN INTERCEPTOR VICINITY MAP JIT? PROJECT NAME CARLSBAD BLVD. STORM DRAIN INTERCEPTOR PROJ. NO. 3229 EXHIBIT 2