HomeMy WebLinkAbout1986-06-10; City Council; 8660; FUND TRANSFERai Lel' 1 0 Qz a ft
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CI~F CARLSBAD - AGEN~ILL
AB# 86 6 0 TITLE:
MTG. 6/10/86 FUND TRANSFER CITY ATT;
DEPT. CDD CITY MGR
RECOMMENDED ACTION:
To adopt Resolution No. rd //approving fund transfers of $155,025 from current
budgeted appropriations and a fund transfer of $23,000 from the Council's Gener:
Fund Contingency Account to facilitate the move of Building, Development Procest
Engineering, and Planning to 2075 Las Palmas.
ITEM EXPLANATION:
The City Council approved the move to 2075 Las Palmas for the above listed depar
plus Utilities/Maintenance. In order to properly operate the building and accon
the staff with adequate furnishings and equipment, a furniture and expense list was developed by the Move Committee. The requirements were categorized as follc
1. Furniture and/or equipment necessary to operate the building.
include those which were previously available at City Hall, such as
conference room furniture, employee lounge equipment and furniture, cash
register, safe, etc., and moving expenses.
Furniture and/or equipment to replace rental items or old desks and chairs
due to retirement, plus furniture and/or equipment for mandated employees
added during Fiscal Year 1985-86.
These items
2.
A summary of the potential expense for the move is attached as Exhibit 2 for yo1
information.
FISCAL YEAR:
The departments involved have reviewed their current operating budgets and are
capable of funding the majority of the move expense from transfers within their
departments as shown on the attached transfer.
office furniture will be $178,025.
A total of 90 employees will occupy the new facility.
The cost for moving expense and
Engineering $ 62,100
Planning 18,700
Development Processing 28,750
Contingency & Move Expense 23,000
TOTAL $ 178,025
Building 45,475
A fund transfer for the moving expense and contingency fund of $23,000 is reques
from the Council's General Fund Contingency Account. A fund transfer form showin
the derail of the accounts to be impacted is attached as Exhibit A.
EXHIBITS:
1. Resolution ~o.T6 I( approving the fund transfers for the move to
2075 Las Palmas
dated May 30, 1986
2. Report to the City Manager on the budget for the move to Las Palmas,
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RESOLUTION NO. 8611
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE TRANSFER OF
FUNDS TO ACCOMMODATE THE MOVING OF BUILDING,
DEVELOPMENT PROCESSING, ENGINEERING, AND PLANNING
FROM CITY HALL TO 2075 LAS PALMAS, CARLSBAD, CALIFORNIA.
WHEREAS, the City Council has deemed it to be beneficial for the
Community Development departments, including Building, Development Procc
Engineering,and Planning to move to 2075 Las Palmas; and
WHEREAS, the City Council, City Manager, and staff have reviewed ti
furniture and/or equipment, plus the expense of the move, and find them i
order; and
WHEREAS, funds can be reallocated from the current operating budget
plus the unallocated General Fund in the total amount of $178,025 to cover
expenditures;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council authorizes the transfer of funds from turn
operating budgets, as submitted on the Fund Transfer (Exhibit A), totallin1
IS1 55,025 to Account No. 001-840-201 0-3900.
1 That the City Council authorizes the additional transfer of $23,00
from the General Fund Contingency Account to cover other moving expense!
and contingency to Account No. 001-840-2010-2470.
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PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Carlsbad held the 10th day of June, 1986, by the following vote, to wit:
AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine
NOES: None
ABSENT: None
+(/ab
MARY H. ASLER, Mayor
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- d.6- ALETHA L. RAUTENKRANZ, City CFrk
(SEAL)
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840 3140 1100 REGULAR SALARIES 2,100
840 3230 1100 REGULAR SALARIES 7,000
840 3230 2220 TELE. & COMMUNICATIONfi 5,000
840 3230 2510 ADVERT. & PUBLICA. 5,000
840 3230 2540 PRINT. & BINDING 1 , 700
840 3010 1100 REGULAR SALARIES 28,750
840 20101 1100 REGULAR SALARIES 26,500
001 840 2010 2470 PROFESS. SERVICES 18,975
001 840 12010 3900
001 840 2010 2470 I
CAPITAL OUTLAY 155,025
23,000 PROFESS. SERVICES
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001 840 11990 .I 2999 COEFTINGENCI I 23,000
EXHIBIT 2 a 0
DATE: MAY 30, 1986
MANAGER 46 T 0:
FROM: C MMUNITY DEVELOPMENT DIRECTOR
BUDGET FOR 2075 LAS PALMAS DRIVE - FURNITURE AND MOVING EXPENSE
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At tneir meeting of April 15, 1986, Council approved the lease purchase of a building located at 2075 Las Palmas. Upon completion of the interior it will accommodate the relocation of the Building, Planning and Engineering Departments, plus the administration portion of Utilities/Maintenance. The interior design and construction will be paid from a $15.00/square foot tenant improvement allowance provided by the owner of the
building. The design work has been completed and construction begun during the third week of May. The projected completion date is late July.
The attached budget could not be prepared or submitted until such time as the design of the building was finalized. The request of $180,925 has been broken down into two categories. They are:
1. Furniture and/or equipment to operate the building. These items have not previously been a matter for consideration due to space constraints and/or were provided at City Hall. (e.g. conference room furniture, employee dining room furniture and equipment, castl register, safe, etc., and moving expense). $ 118,450
2. Furniture and/or equipment to replace rental items, or old desks and chairs Which have been salvaged from the warehouse (including typewriters). Furniture and/or equipment for new employees, including those hired mid- year Who are working with inferior furniture and equipment, has been included. $59,575.
Due to the amount of lead time in obtaining this many major items, staff is requesting Council authorization to proceed
projected move date of early August could tnen be met witn the least amount of disruption of these departments.
immediately to request quotes and place the orders. Tne
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COMMUN ITY EVE LOPMENT
FURNITURE AND MOVING EXPENSES 2075 LAS PALMAS DRIVE
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1 OF 2
ITEH - NO. UNIT PfiICE COST
1. Cash Register 1 2,500 $ 2,500
2. Chair - Cashier & Receptionist 2 450 90 0
3. Chair - Conference Room 28 350 9,800
4, Chair - Swivel 12 100 1,200
5. Chair - Lobby 10 225 2,250
6. Chair - Staff Dining Room 32 90-95 3,000
7. Clothing Rack 4 200 800
8. Couch - Women's Lounge 1 500 500
9. Credenza - Locking 1 650 650
10. Desk - Single Pedestal 17 450 7,650
11. Desk - Receptionist 1 1,000 1,000
12. Door Mat/Outside 3 500 1,500
13. Drinking Fountains 2 400 800
14. File/Lateral/3 Drawer 2 550 1,100
15. File/Lateral/5 Drawer 6 850 5 , IO0
16. Microfiche Reader/Printer 1 3,500 3,500
17. Microwave Oven 1 400 400
18. Plants/Entire Building Var . 1,000 1,000
19. Postage Meter/Scal e/Mail 1 8,700 8,700
Room Equi pment see detail
20. Radio Base System & Remotes 1 16,000
21. Refrigerator 1 950 950
22. Safe - time lock only R epai r 500 500
23. Screen/Wall Hung 4 600 1,200
24. She'! vi ng/Metal 4 250 1,000
2oF2 a e ,.
COST - NO. UNIT PRICE - ITEM
25. Tab1 e/Conference Room 14 300 $ 4,200
26. Table/Lobby 3 1 83 550
27. Table/Staff Dining 8 300 2,400
28. Tackable Wall Surface -- Est. 5,000
29. Tel ephone Equi pment Room --
Wiring 8, A. C. Unit -- €st. 4,000
30, Work Station/H, P. Computer 1 500 500
31. Work Station/Word Processors 4 1,700 6,800
32. Moving Expense and Contingency see detail 23,000
33. Bookcases 30 20 3 6 ,O 75
34. Chairs/Desk/ W/Arms 23 300 6,900
35. Chairs/Executive 12 500 6,000
36. Chairs/Side 44 200 8,800
37. Chairs/Word Processor 2 550 1,100
38. Credenza - City Engineer 1 500 500
39. Desk/Double Pedestal 19 450 8,550
40. Des k/Secr et ar i a1 4 650 2,600
41. Drafting Stools 2 350 700
42. Plan Tube Cabinets 2 900 1,800
43. Supply Cabinet/Graphics 1 250 250
44. Table/Drafting 1 1,000 1,000
45. Table/Layout 24 290 6,950
46. Transcriber 1 6 50 6 50
4 7. Typewriter 5 1,450 7,250
4 8. Work St at ion/Gr aphi cs 1 450 4 50
ITEMS 1 - 31 $ 95,450
ITEMS 33 - 48 59,575
TOTAL CAPITAL $155,025
23,000 TOTAL REQUEST $1 18,025 ITEM 32 (MOVING EXPENSE AND CONTINGENCY)
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MOVING EXPENSES 2075 LAS PALMAS
ITEM
NO. E X P LA NAT I ON
NA Question: Tom Coleman building front counter and 8 desks?
Answer: Tom Coleman is building 8 layout table/file combination units for Development Processing. They are not included on this list and are already paid for.
No counter is being constructed by Tom.
22 Question: Can safe in storage be used? Answer: Yes, with a time lock added. Reduction from current list - $700.00
13 Question: Aren't drinking fountains included in tenant improvements? Answer: No, they were not specified. Move Committee felt they are desirable. Price quoted by Tom Coleman.
18 Question: Should plants be included in move ex pen ses? Answer: Move Committee felt that green plants were a necessity to the move, however budget maybe reduced $1,000.
the Conference Rooms?
Planning and Engineering only at a cost reduction of $1,200.
23 Question: Are 4 projection screens necessary for
Answer: Move Committee willing to reduce to
32 Question: Breakout projected expenses in detail? Answer: Outdoor an Indoor Signing Approx. $3,000 C1 eaning-past
Interior Blinds 6,500 Moving Expense Incl. U/M 8,000 Contingency 4,000 Tot a1 $23,000
Constr ucti on Approx e 1,500
12 Question: Three door mats at $500 each? Answer: Estimate was based on large mats similar to Library mats, to be placed outside at the three main entries to the building.
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ITEM NO. E X P LA NAT I ON
Answer: Postage Meter/Scale/Mail Room Equip. 19 Question: why so much?
Cost based on information provided by Purchasing. Equipment would be the same as at City Hal 1. - Electronic Mailing Machine (Friden) $3,695 - Electronic Scale 2,750 - Mail Room table and mail slots $2,000 IZpiTT
(+ monthly rental fee - total $8,700
4 Question: Who are these for and why 12? Answer: 12 swivel chairs - U/M conference Room
10 Question: Who are these for and why? Answer: 17 single pedestal desks - for Building and Engineering Inspectors. In order to pool inspection - furniture to fit the area must be provided.
33 Quest i on : Quanti ty? Answer: 30 bookcases - 17 Engineering/9 Planning/4 U/M. Shared areas have previously used shared bookcases which were made by City staff in the late 50's.
34 Questi on : Quanti ty? Answer: 23 chairs with arms - 17 are for inspectors (8 Building/9 Engineering)
rented. and 6 are for DPS desks Which are
35 Quest i on : Qu anti ty? Answer: 12 executive chairs - 2 Comm. DeV./3
DPS/2 Engineering/5 Planning (Planning's are to replace old chairs which go with borrowed desks.
36 Quest i on : Qu anti ty? Answer: 44 side chairs for offices - client/visitor - 6 Comm Dev./l6 DPS/12 En gi neer i n g/10 Pl anni n g .
39 Question: Quantity? Answer: 19 double pedestal desks - 1 Comm. Dev./7 DPS/4 Engineering/7 Planning - DPS furniture is now rented. - Planning desks are borrowed and from storage.
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/ Address Reply
9980 Carroll C
San Diego. CA
(61 91 578-2222
MOTOROLA ~iry OF CA'RLSBAD Communications and Electronics Inc. Euilding Department
April 22, 1986
Pacific Telephone
Linda Tucker
525 B Street
San Diego CA 92101
Dear Ms. Tucker:
I have been assigned aa the Field Support Engineer for the conatruction of
AB part of thia aesignien new ceaaunicatiana syatem far the City
I've been requeated to 8erve as technical consultant regarding the ordering
telephone lines, and similar matters.
of Carlebad.
The new connunications aystem will be a state of the art system, and due
a great deal of difference in the phyeical locations of equipment in the n
system, a number of affected telephone linea will be need to be re-located and/
re-engineered.
I would like to point out that ny involvement in this aspect of the ayst
is strictly advieory - all orders for service or changes to service HU
originate with the City, but I will assist them in defining the technic
standards required for the new equipment.
The first system affected by the system rebuild is the Public Worke rac
syetem. Circuits involved in this system are 866R25 (338-4510315-9478) e
86GR2O (220-9865802-979s). These circuit8 currently provide connectivity fox
DC controlled radio systea between the Ellary transaitter site and the Pub1
Works afficee at 1200 Ela Avenue,
The new aystea will have Tone controlled equipment, and will have sequantl
tone paging involved in the systeR. The aitea to be utilized in the new Pub]
Works system are the Ellery Transmitter Facility, the new Public Worka offices
2075 Las Palmas, the Parka and Recreation offices at 1166 Elm Avenue, and the r
Public Safety Center at 2560 Orion Way.
Due to ayetem design criteria, it will be necessary to run all offj
origination points back to a conference bridge for level equalization prior
sending the signal to the Transmitter Site. This is a requirement aa all offj
facilitiea will be initiating paging, which requires that the levels delievei
to the transmitter facility from each office site must be closely matched.
have included a conceptual drawing of the telephone syatem. Of course, I
system engineering is your responsibility, but the illustration will help to i
what objectives the telephone service must aCCORpli8h.
This 8yaten is expected to be placed in operation service by early July
this year.
I would like to schedule a meeting involving myself, Pacific Tefephc
1301 E. Algonquin Rd.. Schaurnburg, Illinois 60196 (312) 397-1000
I. e
representatives, and the Cuetomer representative
Hr. Ray Mi;ler.
for this section of the syetc
I can be reached at (619) 578-2222 Extension 2018.
Thanks for your assistance in this Ratter.
MClldRCItA Communications & Electronica, Inc. fi@JL
Hike Russell
Project Supervisor
NR/cbd0422
cc: Dick *Reynolds
Ray ‘Miller
Jim Gravely
Bob Waters
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