HomeMy WebLinkAbout1986-07-15; City Council; 8697; AUTHORITY TO ADVERTISE FOR BIDS FOR CONTRACT CUSTODIAL SERVICES AT CERTAIN CITY BUILDINGSP-
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RECOMMENDED ACTION:
CITY ATTY
CITY MGR
FOR CONTRACT CUSTODIAL SERVICES AT CERTAIN CITY BUILDINGS
Council adopt Resolution No. 867.3 authorizing the City Clerk
to advertise for bid for contract custodial service at miscellanec
City facilities.
ITEM EXPLANATION:
Custodial service is needed at certain City facilities including
the Branch Library, Levante Center, Colonial Mall office of City
employees, and three buildings at Holiday Park (Kruger, Scout,
"Holiday House") .
All of these buildings were maintained by contract service five
days per week during the 85-86 fiscal year. Informal bidding process was previously used as each service was contracted at
various times throughout the year.
Contract custodial service benefits the City by providing the services to small job sites throughout the City at a cost savings. The contractor is responsible for all cleaning equipment; trans-
portation between work sites; hiring, training and supervision of workers; providing continuous service regardless of worker vaca- tion/sick leavejabsenteeism, etc.'
The City will provide paper products and the contractor will supply all other products and materials.
FISCAL IMPACT:
The cost estimate is $16,800 for annual service.
Funds are available in Fiscal Year 86-87 Building Maintenance
"Custodial Services" account number 001-820-5320-2484.
EXHIBITS:
1. Resolution No. 8673 authorizing the City Clerk to
advertise for bids for Contract Custodial Services for
miscellaneous City facilities.
2. Contract Custodial Services Specifications.
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RESOLUTION NO. 8673
A RESOLTUTION OF THE CITY COUNCIL OF
THE CITY OF CARLSBAD, CALIFORNIA,
APPROVING THE SPECIFICATIONS AND
AUTHORIZING THE ADVERTISEMENT OF BIDS
TO PROVIDE CUSTODIAL SERVICES TO
SPECIFIC CITY BUILDINGS
WHEREAS, the City Council recognizes the need to perfori
custodial services at certain City buildings, and
WHEREAS, providing contract custodial service has been
determined by City staff to be cost effective to the City of
Carlsbad,
NOW, THEREFORE, BE IT RESOLVED, that the City Council o
City of Carlsbad does hereby authorize the advertisements for
bids and approves the specifications involved with providing
custodial services to certain City buildings, a copy of which
is attached hereto as Exhibit A and made a part thereof.
PASSED, APPROVED, AND ADOPTED at a regular meeting of th
City Council of the City of Carlsbad, California, held on
15th day of July , 1986, by the following vote to wi
AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine
NOES: None
ABSENT: None
/
ATTEST:
/rr*AL ALETHA RAUTENKRANZ, City C
(Seal)
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GENERAL INFORMATION FOR BIDS
CONTRACT CUSTODIAL SERVICES FOR CITY
The Contractor will furnish and maintain insurance including Public Liability, Workers' Compensation
in accordance with the laws of the State of California.
The Contractor will provide, maintain, and repair their
own equipment.
City will provide all paper products; Contractor will
provide all other chemicals and supplies needed to
maintain the facilities.
COMPLIANCE
The Contractor shall comply with all Federal, State, County
and City Statutes, Ordinances and Regulations.
SUPERVISION
The Contractor shall provide on-site supervision of all workers.
The City Building Maintenance Supervisor and/or Custodian I1
shall monitor the custodial services contract and act as
the City's liaison with the Contractor.
PRE-BID WALK THRU
A pre-bid walk thru will be held on
starting at 8:OO a.m. from City Hall Lobby.
Bidders are urged to call 438-5571 to leave name of company
and representative's name.
CUSTODIAL SERVICE HOURS
All work shall be performed during non-use hours, Monday
through Friday, between the hours of 8:OO p.m. and 8:OO a.m.
Any change in work hours by the Contractor must be approved, in advance, by the Building Maintenance Supervisor.
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CUSTODIAL SERVICE SPECIFICATIONS FOR
CARLSBAD BRANCH LIBRARY - 7750 I'M" El Camino Real
LEVANTE COMMUNITY CENTER - 3035 Levante Street
The following tasks will be performed five days a week,
Monday through Friday, excluding City holidays; schedule
may be altered by the City with work to be performed on
Saturdays, after 1:OO p.m. at some future time.
1. Maintain windows and mini-blinds
2. Vacuum and spot carpet
3. Dust all flat surfaces
4. Remove cobwebs
5. Clean restrooms
6. Stock towels in restrooms
7. Maintain outside walkway, in front of Library
8. Empty all wastebaskets and place trash in
designated locations
7/3/86 TC:lc
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CUSTODIAL SERVICE SPECIFICATIONS
FOR KRUGER HOUSE
3215 EUREKA PLACE
DAILY:
Sweep tile floors. Wipe off all tables. Check and stack dispensers; toilet paper and towels.
Sponge walls near art tables.
Clean chairs.
Vacuum carpet. Disinfect toilets.
Clean mirrors, counters, and sinks. Empty all trash containers, reline as needed.
THREETIMES PER WEEK:
Mop tile floors. Clean sliding glass door.
WEEKLY:
Clean window sills.
Sponge chairs.
OUTSIDE :
Sweep path and porches.
MONTHLY:
Check outlet covers.
Clean windows inside and outside.
Wax tile floors.
Clean walls.
Clean doors and handles.
ANNUALLY:
Clean oven and stove.
6/30/86 kw
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CUSTODIAL SERVICE SPECIFICATIONS
FOR HOLIDAY HOUSE
3235 EUREKA PLACE
DAILY:
Sweep floors .
Check and restock all dispensers. Disinfect toilets.
Clean mirrors, counters, and sinks.
Empty all trash containers, reline as needed.
WEEKLY:
Dust window ledges.
Mop tile floors.
Sweep front and back porches.
MONTHLY:
Wax tile floors.
Clean windows inside and outside.
Wash down walls as needed.
Clean doors.
6130186
kw
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CUSTODIAL SERVICE SPECIFICATIONS
FOR SCOUT HOUSE
3225 EUREKA PLACE
DAILY:
Sweep floors .
Empty trash containers, reline as needed.
Restock dispensers.
Disinfect toilets.
Clean mirrors, counters, and sinks.
WEEKLY:
Dust window ledges.
Mop tile floors.
Sweep porch outside.
MONTHLY:
Wax tile floors.
Clean windows inside and outside.
Wash down walks as needed.
Clean doors.
6/30/86
kw
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CUSTODIAL SERVICE SPECIFICATIONS
FOR THREE OFFICES, COLONIAL MALL
1207 ELM AVENUE
SERVICE TO BE PERFORMED ONCE WEEKLY:
Empty all trash containers, reline as needed.
Vacuum carpets.
Clean counters, where applicable.
Clean interior glass.
MONTHLY:
Clean windows inside and outside.
6/30/86
kw