HomeMy WebLinkAbout1986-07-22; City Council; 8625-3; Amending the 1986-87 Operating BudgetCARLSBAD - AGENDQBILL
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MTG 7/22/86
DEPT. FIN
TITLE:
AMENDING THE 1986-87 OPERATING BUDGET
DEPT IJD^y/
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RECOMMENDED ACTION:
RECOMMENDED ACTION
Adopt Resolution No.
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amending the 1986-87 Operating Budget
by transferring $40,000 from the Contingency Account to the Audio
Visual Services Division of the Library and adopting the 1986-87
Budget for the Audio Visual Insurance Fund.
ITEM EXPLANATION
An error in the 1986-87 Operating Budget was discovered shortly after
its adoption by the City Council. The Finance staff had incorrectly
funded both the Audio Visual Services and Audio Visual Insurance
sections of the Library. The effect of the error is shown below.
Budget As Adopted
AV Services Div.
AV Insurance Div.
General Fund
$ 67,707
-0-
AV Insurance
Fund
$40,000
-0-
Total
$107,707
-0-
Correct Funding
AV Services Div.
AV Insurance Div.
General Fund
$170,707
-0-
AV Insurance
Fund
-0-
$40,000
Total
$107,707
$ 40,000
This error can be corrected by transferring $40,000 from the Contingency
Account into the Audio Visual Services Division. The special fund for
Audio Visual Insurance can then be reestablished independent of the
Audio Visual Service Operation.
FISCAL IMPACT
A transfer of $40,000 from the Contingency Account to the Audio Visual
Services Account will occur reducing the Council's Contingency Account
balance from $1,194,240 to $1,154,240.
EXHIBITS
Resolution No. ft"} TjCf amending the Operating Budget by transferring
$40,000 from the Contingency Account to the Audio Visual Services
Account and adopting the 1986-87 Budget for the Audio Visual Insurance
Fund.
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RESOLUTION NO.8726
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR 1986-87 FOR THE CITY OF CARLSBAD
WHEREAS, the City Council has adopted the 1986-87 Operating Budget,
and
WHEREAS, an error in this budget has caused the improper funding of
the Audio Visual Services Division of the Library, and
WHEREAS, a transfer of forty thousand dollars ($40,000) from the
General Fund Contingency Account to the Audio Visual Services Division
Budget is necessary to correct this error, and
WHEREAS, the Council also desires to adopt the Budget for the
Audio Visual Insurance Fund as proposed in the original budget.
NOW, THEREFORE, be it resolved as follows:
1. That the above recitations are true and correct.
2. That the City Council of the City of Carlsbad hereby authorizes a
budget transfer of forty thousand dollars ($40,000) from the
Contingency Account to the Audio Visual Services Division.
3. That the City Council of the City of Carlsbad hereby adopts the
Audio Visual Insurance fund budget as shown on Exhibit A.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council of the City of Carlsbad held on the 5th day of 1986, by
the following vote, to wit:
AYES: Council Members Casler, Lewis, Chick and Pettine
NOES: None
ABSENT: Council Member Kulchin
ATTEST
MARY H. CASLER//Mayor
ALETHA L. RAUTENKRANTZ, City
(SEAL)
CITY OF CARLSBAD
1986-87 BUDGET
Exhibit A
Resolution No.
DEPARTMENT: LIBRARY
DIVISION: AUDIO VISUAL INSURANCE
ACCT #: 141-40-51
CATEGORY
PERSONNEL SERVICES
MAINTENANCE 4 OPERATION
CAPITAL OUTLAY
DEBT SERVICE
SUB TOTAL
SERVICES PERFORMED FOR OTHER
DEPARTMENTS
TOTAL BUDGET
TOTAL FULL TIME POSITIONS
1985-86
CURRENT
25,208
25,208
25,208
1985-86
ESTIMATE
25,000
25,000
25,000
1986-87
ADOPTED
40,000
40,000
40,000
DEPARTMENTAL GOALS AND OBJECTIVES
GOALS:
TO PROVIDE USERS OF THE LIBRARY'S FILM AND VIDEO CASSETTE COLLECTIONS WITH
INSURANCE TO PROTECT THEM FROM THE HIGH COST OF EXTENSIVE DAMAGE TO THESE
MATERIALS.
OBJECTIVES:
TO PROTECT THE FILM AND VIDEO BORROWER FROM FINANCIAL RESPONSIBILITIES FOR
DAMAGE IN EXCESS OF 20% OF THE VALUE OF THE ITEM BORROWED.
TO PROVIDE THE LIBRARY WITH A REPAIR AND REPLACEMENT FUND TO ASSIST IN
MAINTAINING THE FILM AND VIDEO COLLECTION IN FIRST CLASS CONDITION.
******************
ESTIMATED AV REVENUE FOR FY 1986-87: $40,000.
THIS ACCOUNT INCLUDES $4,000 FOR FILM REPAIR SUPPLIES, $10,000 FOR
REPLACEMENT FILMS AND $26,000 TO PURCHASE NEW FILM AND VIDEO TAPES.
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w'' CITY OF CARLSBAD
1986-87 BUDGET
Exhibit A
Resolution No.
MAINTENANCE AND OPERATION
DEPARTMENT: LIBRARY
DIVISION: AUDIO VISUAL INSURANCE
ACCT #: 141-40-51
ACCT
NO
2660
2663
ACCOUNT
DESCRIPTION
SPECIAL DEPARTMENTAL SUPPLIES
AUDIO VISUAL MATERIAL
TOTAL MAINTENANCE & OPERATION
SERVICES PERFORMED FOR
OTHER DEPARTMENTS
1985-86
CURRENT
4,000
21,208
25,208
1985-86
ESTIMATE
4,000
21,000
25,000
1986-87
ADOPTED
4,000
36,000
40,000
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