HomeMy WebLinkAbout1986-10-28; City Council; 8799; Palomar Airport RD E/ECR design agreementd W > 0 Dz a a. a
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APPROVAL OF CONSULTANT AGREEMENT
EAST OF EL CAMINO REAL
TITLE:
FOR DESIGN OF THE PALOMAR
cif- OF CARLSBAD - AGEND.-BILL
RECOMMENDED ACTION:
Adopt Resolution No. BrL o approving a consultant agreement
for the design of the Palomar Airport Road east of El Camino
Real.
ITEM EXPLANATION:
The City of Carlsbad has solicited proposals for the design of
the north side of Palomar Airport Road, east of El Camino Real, a
distance of approximately 1,900 feet along the entire length of
the San Diego County frontage ending at the west limit of the
newly installed Kaiser improvements.
The design will include three (3) lanes of asphalt pavement,
street lights, curb and gutters, raised median strip, sidewalks
and landscaping to include trees and irrigation with electrical
controllers for medians and parkway areas behind the sidewalk.
Although the medians will be designed at this time, striped
medians will be installed in order to accomodate four lanes of
traffic along Palomar Airport Road through the improved areas as
much as possible. The raised median will be installed when the
south side of Palomar Airport Road is improved.
The design firm of Pountney and Associates was selected on the
basis of the most qualified response to the Request for Proposals
submitted for this project.
FISCAL IMPACT:
The cost of the design of this project is $23,329.00. Funds in
the amount of $900,000 have been appropriated in the F.Y. 1986-87
C.I.P. Budget and are available for this project in the project
account No. 320-820-1840-3243.
EXHIBITS :
1. Location Map.
2. Resolution No.
the design of
improvements.
3. Consultant Agreement.
4. Consultant Proposal (on file in the Office of the City
Clerk).
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PROJECT NAME ' PROJ- NO- PALOMAR AIRPORT ROAD- IMPROVEMENT EAST OF EL CAMINO REAL
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EXHIBIT
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LOCATION MAP
-AREA OF PROPOSED IMPROVEMENT 9
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TYPICAL SECTION -
VICINITY MAP
N. 7. S.
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RESOLUTION NO. 8860 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD
CALIFOHNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF
CARLSBAD AND POUNTNEY AND ASSOCIATES, INC., FOR THE
D.ESIGN OF PALOMAR AIRPORT ROAD EAST OF EL CAMINO REAL
ALONG COUNTY OF SAN DIEGO FRONTAGE, CONTRACT NO. 3243
WHEREAS, proposals have been received by the City of
Carlsbad for the design of the northside of Palomar Airport
Road east of El Camino Real along County of San Diego frontage;
and
WHEREAS, the firm of Pountney and Associates, Inc., has
been selected to perform the design services in the amount of
$23,329; and
WHEREAS, funds in excess of the amount of $23,329 are
available in the Account No. 320-820-1840-3243 to cover the
design costs;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad as follows:
1. The above recitations are true and correct.
2. That an agreement between the City of Carlsbad and
Pountney and Associates, Inc., for the design of the Palomar
Airport Road east of El Camino Real improvements, a copy of
which is hereto marked "Exhibit A" and made a part hereof, is
hereby accepted.
3. That the Mayor of the City of Carlsbad is hereby
authorized and directed to execute said agreement for and on
behalf of the City of Carlsbad.
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4. The Consultant fee of $23,329 by Pountney and
Associates, Inc., for the design of the Palomar Airport Road
east of El Camino Real improvements is hereby accepted.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
Carlsbad City Council held on the 28th day of October ,
1986 by the following vote, to wit:
AYES: Council Members Casler, Lewis, Kulchin, Chick and Pettine
NOES: None
ABSENT: None
ATTEST: MARVC;". CASLER, Mayor
&dp%
ALETHA L. RAUTENKRANZ, City C
(SEAL)
AGREEMENT FOH DESIGN OF PALOMAR AIRPORT ROAD
EAST OF EL CAMINO REAL
THIS AGREEMENT, made and entered into as of the - day
of 9 19 9 by and between the CITY OF CARLSBAD, a
municipal corporation, hereinafter referred to as "City," and
Pountney and Associates, Inc., hereinafter referred to as
C on s u 1 t an t . 'I
RECITALS
City requires the services of an Engineering Consultant to
provide the necessary engineering services for preparation of
final plans and specifications for the above referenced project;
and
Consultant possesses the necessary skills and qualifications
to provide the services required by City;
NOW, THEREFORE, in consideration of these recitals and the
mutual covenants contained herein, City and a Consultant agree as
follows:
1. CONSULTANT'S OBLIGATIONS
The Consultant shall perform the following:
1. Prepare a detailed schedule for the completion of the
work to be done by the Consultant.
2. Perform cross section survey as necessary.
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3. Prepare and submit an application for Coastal
Development Permit.
4. Prepare complete contract plans and specifications to
include a traffic and signage plan for construction
phase and a final striping plan for traffic use at
project completion.
5. Prepare a cost estimate of the project and an estimate
of time required to construct the project.
6. Prepare right-of-way drawings, deeds, and title
reports.
7. Review shop drawings and paving mix designs submitted by
the contractor.
8. Review soil tests and structural section recommendations
provided by the City's soils engineer.
9. Attend the preconstruction meeting and answer questions
regarding the plans and specifications.
IO. Make periodic site visits and make appropriate reports
and/or recommendations to the City's project manager and
inspector.
2. CITY OBLIGATIONS
The City shall provide:
a. Blank mylars for plan preparation.
b. Necessary individual project background information
(survey notes, maps, resolutions, correspondence, etc.)
c. Sample specifications and contract documents.
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3. PROGRESS AND COMPLETION
The work under this Contract will begin within ten (10) days
after receipt of notification to proceed by the City and be
completed according to the work schedule submitted by the
Consultant in its October, 1986 proposal. Extensions of time may
be granted if requested by the Consultant and agreed to in
writing by the City of Carlsbad. In consideration of such
requests, the City will give allowance for documented and
substantiated unforeseeable and unavoidable delays not caused by
a lack of foresight on the part of the Consultant, or delays
caused by City inaction or other agencies' lack of timely
act ion.
4. FEES TO BE PAID TO CONSULTANT
The fee payable according to Paragraph 5, "Payment of Fees",
shall be $23,329. No other compensation for services will be
allowed except those items covered by supplemental agreements per
Paragraph 7, "Changes in Work".
5. PAYMENT OF FEES
Payment of fees shall be on a monthly basis. Invoices will
be submitted on the following dates and supported by time sheets
and summarized. on City provided work summary sheets. Payments
will be invoiced in order to pay on the following dates for
calendar year 1986: November 21, and December 19. Payment dates
for calendar year 1987 will be subsequently provided by the
Finance Department.
6. FINAL SUBMISSIONS
Within fifteen (15) days of completion and approval of the
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final designs, the Consult-ant shall deliver to the City the
following items:
a. .Original mylars at scale of the drawings reproducible on
standard 24" by 36" sheets. Blank mylars will be
provided by the City.
b. All final engineering certifications and documents. The
plans shall be signed by a Registered Civil Engineer
and/or Registered Landscaped Architect, as appropriate.
7. CHANGES IN WORK
If, in the course of this Contract and design, changes seem
merited by the Consultant or the City, and informal consultations
with the other party indicate that a change in the conditions of
the Contract is warranted, the Consultant or the City may request
a change in Contract. Such changes shall be processed by the
City in the following manner: A letter outlining the required
changes shall be forwarded to the City or Consultant to inform
them of the proposed changes along with a statement of estimated
changes in charges or time schedule. After reaching mutual
agreement on the proposal, a supplemental agreement shall be
prepared by the City and approved by the City Council. Such
supplemental agreement shall not render ineffective or invalidate
unaffected portions of the agreement. Changes requiring
immediate action by the Consultant or City shall be ordered by
the City Engineer who will inform a principal of the consultant.'^
firm of the necessity of such action and follow up with a
supplemental agreement covering such work.
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8. DESIGN STANDARDS
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The Consultant shall prepare the plans and specifications in
accordance with the design standards of the City of Carlsbad and
recognized current design practices. Applicable City of Carlsbad
Standards and Regional Standards shall be used where appropriate.
Copies of such standards shall be obtained from the City of
Car 1s bad.
9. COVENANTS AGAINST CONTINGENT FEES
The Consultant warrants that their firm has not employed or
retained any company or person, other than a bona fide employee
working for the Consultant, to solicit or secure this agreement,
and that Consultant has not paid or agreed to pay any company or
person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making this
agreement. For breach or violation of this warranty, the City
shall have the right to annul this agreement without liability,
or, in its discretion, to deduct from the agreement price or
consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
IO. NONDISCRIMINATION CLAUSE
The Consultant shall comply with the State and Federal
Ordinances regarding nondiscrimination.
11. TERMINATION OF CONTRACT
In the event of the Consultant's failure to prosecute,
deliver, or perform the work as provided for in this Contract,
the City may terminate this Contract for nonperformance by
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notifying the Consultant by certified mail of the termination of
the Contract. The Consultant, thereupon, has five (5) working
days to deliver said documents owned by the City and all work in
progress to the City Engineer. The City Engineer shall make a
determination of fact based upon the documents delivered to City
of the percentage of work which the Consultant has performed
which is usable and of worth to the City in having the Contract
completed. Based upon that Finding as reported to the City
Council, the Council shall determine the final payment OF the
Contract.
12. DISPUTES
If a dispute should arise regarding the performance of work
under this agreement, the following procedure shall be used to
resolve any question of fact or interpretation not otherwise
settled by agreement between parties. Such questions, if they
become identified as a part of a dispute among persons operating
under the provisions of this Contract, shall be reduced to
writing by the principal of the Consultant or the City Engineer.
A copy of such documented dispute shall be forwarded to both
parties involved along with recommended methods of resolution
which would be of benefit to both parties. The City Engineer or
principal receiving the letter shall reply to the letter along
with a recommended method of resolution within ten (10) days. If
the resolution thus obtained is unsatisfactory to the aggrieved
party, a letter outlining the dispute shall be forwarded to the
City Council for their resolution through the Office of the City
Manager. The City Council may then opt to consider the directed
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solution to the problem. In such cases, the action of the City
Council shall be binding upon the parties involved, although
nothing in this procedure shall prohibit the parties seeking
remedies available to them at law.
13. RESPONSIBILITY OF THE CONSULTANT
The Consultant is hired to render professional services of -I/e 4
b\O designing and drawings for Palomar Airport Road w,t 4' and any payments made to Consultant are compensation
solely for such services. Consultant shall certify as to the
correctness of all designs and sign all plans, specifications,
and estimates furnished with Registered Civil Engineer's number,
(or Landscape Architect's registration number).
14. SUSPENSION OR TERMINATION OF SERVICES
This agreement may be terminated by either party upon
tendering thirty (30) days written notice to the other party. In
the event of such suspension or termination, upon request of the
City, the Consultant shall assemble the work product and put same
in order for proper filing and closing and deliver said product
to City. In the event of termination, the Consultant shall be
paid for work performed to the termination date; however, the
total shall not exceed the guaranteed total maximum. The City
shall make the final determination as to the portions of tasks
completed and the compensation to be made. Compensation to be
made in compliance with the Code of Federal Regulations.
15. STATUS OF THE CONSULTANT
The Consultant shall perform the services provided for
herein in Consultant's own way as an independent Contractor and
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in pursuit of Consultant's Independent calling, and not, as an
employee of the City. Consultant shall be under control of the
City only as to the result to be accomplished and the personnel
assigned to the project, but shall consult with the City as
provided for in the request for proposal.
The Consultant is an independent contractor of the City.
The payment made to the consultant pursuant to this contract
shall be the full and complete compensation to which the
consultant is entitled. The City shall not make any federal or
state tax withholdings on behalf of the consultant. The City
shall not be required to pay any workers compensation insurance
on behalf of the consultant. The consultant agrees to indemnify
the City for any tax, retirement contribution, social security,
overtime payment, or worker's compensation payment which the City
may be required to make on behalf of the consultant or any
employee of the consultant for work done under this agreement.
16. CONFORMITY TO LEGAL REQUIREMENTS
The Consultant shall cause all drawings and specifications
to conform to all applicable requirements of law: Federal,
State, and local. Consultant shall provide all necessary
supporting documents, to be filed with any agencies whose
approval is necessary.
The City will provide copies of the approved plans to any
other agencies.
17. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports, and
specifications as herein required are the property of the City,
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whether the work for which they are made be executed or not. In
the event this Contract is terminated, all documents, plans,
specifications, drawings, reports, and studies shall be delivered
forthwith to the City. Consult.ant shall have the right to make
one (1) copy of the plans for his/her records.
18. HOLD HARMLESS AGREEMENT
The City, its agents, officers, and employees shall not be
liable for any claims, liabilities, penalties, fines, or any
damage to goods, properties, or effects of any person whatever,
nor for personal injuries or death caused by, or result.ing from,
or claimed to have been caused by, or resulting from, any
intentional or negligent acts, errors or omissions of Consultant
or Consultant's agents, employees, or represent.atives.
Consultant agrees to defend, indemnify, and save free and
harmless the City and its authorized agents, officers, and
employees against any of the foregoing liabilities or claims of
any kind and any cost and expense that is incurred by the City on
account of any of the foregoing liabilities, including
liabilities or claims by reason of alleged defects in any plans
and specifications.
19. ASSIGNMENT OF CONTRACT
The Consultant shall not assign this Contract or any part
thereof or any monies due thereunder without the prior written
consent of the City.
20. SUBCONTRACTING
If the Consultant shall subcontract any of the work to be
performed under this Contract by the Consultant, Consultant shall
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be fully responsible to the City for the acts and omissions of
Consultant's subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Consultant is for
the acts and omissions of persons directly employed by
Consultant. Nothing contained in this Contract shall create any
contractual relationship between any subcontractor of Consultant
and the City. The Consultant shall bind every subcontractor and
every subcontractor of a subcontract-or by the terms of this
Contract applicable to Consultant's work unless specifically
noted to the contrary in the subcontract in question approved in
writing by the City.
21. PROHIBITED INTEREST
No official of the City who is authorized in such capacity
on behalf of the City to negotiate, make, accept, or approve, or
take part in negotiating, making, accepting, or approving of any
architectural, engineering inspection, construction or material
supply Contractor, or any subcontractor in connection with the
construction of the project, shall become directly or indirectly
interested personally in this Contract or in any part thereof.
No officer, employee, architect, attorney, engineer, or inspector
of or for the City who is authorized in such capacity and on
behalf of the City to exercise any executive, supervisory, or
other similar functions in connection with the performance of
this Contract shall become directly or indirectly interested
personally in this Contract or any part thereof.
22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent,
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or employee of the City, either before, during, or after the
execution of this Contract shall affect or modify any of the
terms or obligations herein contained nor such verbal agreement
or conversation entitle the Consultant to any additional payment
whatsoever under the terms of this Contract.
23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 18, "Hold Harmless
Agreement," all terms, conditions, and provisions hereof shall
insure to and shall bind each of the parties hereto, and each of
their respective heirs, executors, administrators, successors,
and assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day and
year first above written.
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25. CONFLICT OF INTEREST
The Consultant shall file a Conflict of Interest Statement
with the City Clerk of the City of Carlsbad in accordance with
the requirements of the City of Carlsbad Conflict of Interest
Code.
IN WITNESS WHEREOF, we have hereunto set our hands and seals.
POUNTNEY AND ASSOCIATES, INC. CITY OF CARLSBAD:
- By
Title
*llr P
.CITY OF CARLSBAD
PALOMAR AIRPORT ROAD
IMPROVEMENTS EAST OF
EL CAMiNO REAL
CIVIL ENGINEERING SERVICES
Pountney 6 Associates Inc.
CONSULTING ENGINEERS
October 6, 1986
Mr. Alphonse N. Virgilio, Project Manager CITY OF CARLSBAD, Municipal Projects Department
2075 Las Palmas Drive
Carl sbad, Cal i forni a 92008
Subject: Palomar Airport Road - Improvements East of El Camino Real
Engineering and Design
St at ement of Qua 1 i f i cat i ons
Dear Mr. Virgilio:
POUNTNEY & ASSOCIATES, INC. respectfully submits this Statement of
Qualifications in response to your September 8, 1986 request for professional
services in connection with the design and document preparation for the next
phase of the Palomar Airport Road improvements.
We have begun work on the Palomar Airport Road West Assessment District
project and have taken the opportunity of overlapping our aerial
photogrammetry work to include the portion east of El Camino Real. The
relatively nominal expense for the additional work is timely and will be
beneficially spent whether our firm is selected or not to proceed with the
design.
This project can be readily 'dovetailed' into our present workload and handled
by our design staff as an extension of the Palomar Airport Road West Assessment Di strict assignment.
The enclosed material is in conformance with the request for information on our firm, key individuals, and subconsultants. Our in-house staff consists of
registered engineers and designers with relevant experience in major roadway
improvement projects.
We trust that you will find the following information and separately attached
estimate of fees responsive to your request. We look forward to the prospect
of continuing to work with you and the City of Carlsbad on this project and are available to review our qualifications and fee estimate in more detail.
Very truly yours,
MarfDIdrl ick Bus ness Devel opment Director
~
61 36 Mission Gorge Road, Suite 229 Sen Diego, CA 921 20-3499 (61 9) 282-6801
PAloclAR AIRPORT ROAD
IUPROVMENTS EAST OF EL WIWO REAL
ORGAN1 ZATIOW
PROJECT MANAGER
Peter J. Pountney, RCE
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ASSISTANT PROJECT MANAGER
Roger Hocking, RCE
DESIGN
Agustin-, B.S. Senior Designer
ENGINEERING
Dennis Wahl , RCE
Senior Desi gn Engineer
Chief of Survey Party
DES1 GNERS
DRAFTERS
1 DESIGN ENGINEERS
Ruth Franklin. RCE Dave Wise, EIT 1 Chuck Davis, EIT
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CONSTRUCTION ADMINISTRATION
D.O.E. King, RCt
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INSPECTION
A1 i Darvishi , BSCE 1 I L I
SUBCONSULTANTS
DEWEESE BURTON ASSOCIATES
Landscape Architects
GROUP DELTA CONSULTANTS (i f/as required)
Geotechni cal Engineers
COMMONWEALTH TITLE INSURANCE
Title Reports
ZENITH AERIALS
Aerial Photogramnetry
CITY OF CARLSBAD
PALOMAR AIRPORT ROAD
IMPROVEMENTS EAST OF
EL CAMINO REAL
CIVIL ENGINEERING SERVICES
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X.
STATEMENT OF QUALIFICATIONS
TABLE OF CONTENTS
INTRODUCTION
GENERAL APPROACH TO PROJECT
SUBCONSULTANTS
CURRENT AND PROJECTED WORKLOAD
KEY ELEMENTS OF ROAD DESIGN IN BUILT-UP AREAS
SPECIAL1 ZED EXPERIENCE
CLIENTS AND REFERENCES
REPRESENTATIVE EXPERIENCE
TIME SCHEDULE/PROPOSED SCOPE OF WORK
STANDARD FORMS
Standard Form 255. ...................... .POUNTNEY & ASSOCIATES, INC.
Consulting Engineers
Standard Form 254........................FOUNTNEY Ih ASSOCIATES, IN, Consulting Engineers
Standard Form 254.. ..................... ..DEWEESE BlRTON ASSOCIATES
Landscape Architects
Standard Form 254........................... GROUP DELTA CONSULTANTS Geotechnical' Engineers
- I. INTRODUCTION
-- POUNTNEY & ASSOCIATES, INC. is a civil engineering firm experienced
predominately in the design and construction administration of infrastructure rehabilitation projects for public agencies. Our firm has established a
reputation for excellence among public agencies including the City of San
Diego, City of National City, Oceanside Development Commission, City of Coronado, City of San Marcos, County of San Diego and others. We encourage you
to contact these agencies for information on our work performance.
With a staff of 23 personnel , including registered professional engineers of
diverse backgrounds (civi 1 /hydraul ic engineering, bridge/structural
engineering, land surveying) , a registered architect, and additional support
of staff engineers, designer-drafters , a computer analyst , and administrative personnel, POUNTNEY ASSOCIATES is well organized to provide the level of
service you expect from your consultant.
We encourage your review of the enclosed Standard Forms 255 and 254, as they encapsulate our qualifications and experience in the planning, engineering and
I- design of infrastructure rehabilitation (street improvements, water, sewer,
flood control and storm drainage structures), site development , surveying,
utility research, construction administration, site access and construction period impact analysis.
To support our in-house expertise, we propose to retain the services of the
following firms on an 'as needed' basis:
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DEWEESE-BURTON ASSOCIATES Landscape Architects
- GROUP DELTA CONSULTANTS - Geotechnical Engineers (if required)
* C(MW0WEALTH TITLE INSURANCE CWPANY - Title Reports
I A Standard Form 254 is enclosed for each of the above firms. All of the
consultants have personnel based in San Diego County.
11. GENERAL APPROACH TO THE PROJECT -
We have visited the site, and reviewed the Request for Proposal. Predicated
-" - on the information we have gathered, POUNTNEY ASSOCIATES can provide the personnel and administer this project within your budgetary and schedule expecta t i ons .
I A, PROJECT MNAGERENT
Peter J. Pountney, RCE would serve as Project Manager and would be responsible
- __ for execution of work on behalf of the proposed team of professionals. Mr.
Pountney has over 18 years of professional experience in all areas of civil engineering and construction administration with emphasis on public utility planning and engineering. As past President of the San Diego Chapter of
American Society of Civil Engineers (ASCE) and Chairman of the Task Force on
Infrastructure, Mr. Pountney is thoroughly familiar with infrastructure
rehabilitation processes within the County of San Diego.
Project design engineers for POUNTNEY ASSOCIATES would include Mr. Roger Hocking RCE/RLS, Mr. Dennis Wahl, RCE, Mr. Jay Olson, RCE, Ms. Ruth Franklin,
RCE, Mr. David Wise, EIT, and Mr. Charles Davis, EIT, while Mr. Agustin Chang,
B.S., and Mr. Robert Silva would serve as project civil designers.
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Standard procedures for project management have been developed by POUNTNEY
I ASSOCIATES to ensure control of costs and schedules. These procedures have
been successfully applied to both large and small projects, gaining the
company a reputation among its clients for on-time and within-budget -- performance .
The firm utilizes a Digital Equipment Corporation Microvax I1 computer system, with extensive project management software. This system provides for totally
I integrated project accounting, accounts receivable, accounts payable, payroll
scheduling and project management functions. Budgets, schedules, manpower 1 oading , percent budget uti 1 i zed , percent schedul e uti 1 i zed , etc. can be - tracked.
All specifications and cost estimates are prepared on Decmate I1 and I11 word processors, stored on hard disk, and standardized for maximum efficiency,
quality control , and productivity. Using past proven techniques with modern software, POUNTNEY ASSOCIATES ensures control of both cost and time schedules.
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B. CONSTRUCTION PERIOD SUPPORT
POUNTNEY ASSOCIATES has specialized experience in the Construction
Administration of projects. With our background in resident engineering, and inspection services for local municipalities, (Coronado, Oceanside, County,
etc.) we are especially well qualified to provide this service. Our
Construction Administration Department has a successful track record of
administering projects and completion of those projects with minimal change
orders and construction delay.
The Construction Administration Department has photographic and narrative
(daily log) record keeping procedures, and a knowledge and expertise in dealing with contractors that provides assurance that construction monies are
expended in the proper and efficient manner. Construction Administrators/
Resident Engineers for POUNTNEY ASSOCIATES include Mr, Orlando King, RCE, Mr. Roger Hocking, RCE/RLS, and Mr. Ali Darvishi, BSCE, (inspector).
C. RECORDS RESEARCH AND ALIGNIENT ANALYSIS
POUNTNEY ASSOCIATES staff provides complete and thorough evaluation of
construction alternatives and their probable construction costs,
accessi bi 1 i ty , adjacent property impact, and uti 1 i ty requi rements. These
services are designed to identify and quantify potential problems and/or
restraints in the development of a project. Prior to our developing
construction drawings, our Records Research Department researches available information (from a1 1 City and franchise utilities) while our engineering
staff studies the general physical and environmental restraints for a project.
111. SUBCONSULTANTS
We have assembled a team of professionals responsive to this Request for
Qualifications. Collectively, we are capable of assisting the City staff in accomplishing your goals and objectives. POUNTNEY ASSOCIATES is we1 1
qualified with proven experience in the planning, engineering, design and construction administration of infrastructure projects within the public ri g ht -of -way .
Subconsultants would include GROUP DELTA CONSULTANTS for destructive and/or
nondestructive pavement testing (if/as required), pavement section design
(if/as required), and supplemental geotechnical investigations.
DEWEESE BURTON ASSOCIATES, landscape architects, would be responsible for the
planning and design documents for landscape and landscape plant materials and related irrigation system design. *
COMMONWEALTH TITLE INSURANCE COMPANY would provide preliminary title reports
for proposed right-of-way acquisition.
IV. CURRENT AND PROJECTED WORKLOAD
POUNTNEY ASSOCIATES is ideally positioned to respond to this project's
requirements for the time period identified. Our workload is such that we can
fully expect to meet scheduling requirements and provide the level of effort you would expect. With our current contract to design improvements to the
portion of Palomar Airport Road West of El Camino Real, this project would afford an excellent opportunity to facilitate the expeditious extension of design for these improvements.
Significant projects whfch extend through this time frame are identified as
follows. Our staff resources are sufficient enough that workload conflicts would not be created with this project. We confirm that sufficient staffing
will be available to perform the required services.
IV. CURRENT AND PROJECTED WORKLOAD (continued)
MAJOR
PROJECT TITLE
Pal omar Airport Road
West Assessment
District
Escondido Transit Center
Mission Road
Ardath Road Study
CLIENT
City of
Carl sbad
County of San Diego
City of San Marcos
City of
San Diego
EXPECTED
COUPLETIOW DATE
February 1987
May 1987
Fall 1986
Fall 1986
Our experience with projects similar in nature to this one has shown that we
are capable of meeting client expectations on submittal schedules. We utilize a computerized budget summary system with DEC Microvax I1 computer and BST
project management software, with weekly reporting systems, and a graphical
milestone system to inform project managers on project status. Each project
is tracked to ensure that budgets, schedules, manpower and subconsul tants are
in sequence with project objectives.
Additionally, we keep comprehensiie notes on developments which take place
during a project design, i.e. written memos regarding all telephone, client,
subconsultant , and field meetings with resultant decisions copied to all
participants. This reduces unnecessary confusion when various individuals have ongoing involvement in a project design.
Uti 1 i zation of a "Pi n-Bar" over1 ay drafting system and the development and
retention of specifications and cost estimating data on micro-computers assures cost effective and timely generation of work product documents once schematic and design development phases are complete.
V. KEY ELMENTS OF ROAD DESI6N IN BUILT-UP AREAS
A major factor in roadway design in developing areas is the consideration of
property acquisition. Additional right-of-way requirements can severely impact area residences, businesses, overhead and underground utilities, public and
private landscaping, drainage structures and adjacent cut and fill
slopes/retaining wal Is.
PRECISE UTILITY RESEARCH, PROPERTY SURMYS AND ALIGMENT
AND PROFILE STUDIES AT THE SCHEMATIC DESIGN PHASE IN CONJUNCTION WITH PRELIMINARY TITLE REPORTS AND FRANCHISE UTILITY COORDINATION WILL MINIMIZE THESE IMPACTS.
V, KEY ELEMENTS OF ROAD DESIGN IN BUILT-UP AREAS (continued)
The safety of both pedestrians, bicyclists and motor vehicle traffic utilizing
the roadway during construction of the improvements is of equal concern.
Construction period traffic control signage and striping, in conformance with
the latest CALTRANS, Manual of Uniform Traffic Control Devices for Use in
Construction Area Work on Highways and Standard Plan, will provide design
criteria to ensure safe circulation.
WE HAVE PREPARED COMPREHENSIVE CONSTRUCTION PERIOD
DETOUR AND SIGNAGE PLANS FOR SIMILAR PROJECTS TO
MINIMIZE AGENCY AND CONTRACTOR LIABILITY IN THIS
CRITICAL FACET OF THE PROJECT.
A third factor is the construction sequencing or phasing of the proposed work.
Since work will be done within a sometimes highly congested travelway, phasing
of construction work to minimize conflicts between the construction crew and the users of the travelway is an important element.
INITIAL TRAFFIC STUDIES, IDENTIFICATION OF PROPERTY
OWNERS/BUSINESSES, AND CONCURRENT EVALUATION OF
DETOUR/ALTERNATIVES HELP IN THE DEVELOPMENT OF PHASING
ALTERNATIVES.
In addition to the elements identified above, other items need to be
addressed. These incl ude:
Potenti a1 re1 ocat ion and/or undergroundi ng of exi sting uti 1 it ies ( 1 ong
lead time for franchise utilities); there does not appear to be any existing overhead utilities aldng this portion of Palomar Airport Road;
Coordination for upgrading existing utilities prior to improving surface
features, i.e. potential concurrent replacement of undersized or old
water, sewer and storm drainage facilities;
Condition of existing and proposed roadbed, i.e. existing section may be
inadequate and warrant overlaying concurrent with widening;
Future driveway openings; temporary access during construction period;
Traffic signalization (existing and proposed) including relocation of
traffic control loops, masts and arms; not anticipated for this project;
Impact of new roadway drainage on adjacent property; relocation of
drainageways paralleling roadway, extending drainage facilities under
roadway ;
Relocation of fire hydrants, raising of manhole frames, valve boxes, etc.,
(i f/as required) ;
Removal and replacement of botts dotts, stimpsonite reflectors, paint striping, signage, etc.
V, KEY ELEMENTS OF ROAD DESIGN IN BUILT-UP AREAS (continued)
RECONCILIATION OF THESE POTENTIAL IMPACTS MY NECESSITATE:
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* NONDESTRUCTIVE PAVEMENT TESTING, WHERE APPROPRIATE ;
-- * THOROUGH UTILITY RESEARCH AND UTILITY COORDINATION;
* FIELD EDITING OF RECORD AND UTILITY DRAWINGS;
* FIELD SURVEYS OF PROPERTY LINES, CRITICAL ELEVATIONS, AND CROSS SECTIONS; -
* TRAFFIC COUNTS AND TURNING MOVEMENT STUDIES; - * PUBLIC AWARENESS/COMMUNICATION PROGRAMS - WHEN AND AS APPROPRIATE;
- * ONGOING AND EFFECTIVE PROJECT MANAGEMENT AND COMMUNICATION AND
* FULL TIME INSPECTION AND CONSTRUCTION ADMINISTRATION.
c No one firm has a cure-all solution to all of these elements. However, problems can be minimized by thorough up-front planning on the part of the consultant.
Because POUNTNEY ASSOCIATES specializes in reconstruction, we have developed a
comprehensive checklist of items which may impact the design of a roadway.
Each of these items is reviewed and researched prior to our preparation of
design solutions. Utility research, title research, existing and future
traffic flow, new area developmeit, major undergrounding projects, phased
signalization, etc., are part of that list and reviewed by our staff before
pens are put to mylar.
To date, our team has prepared right-of-way drawings, a geotechnical
- investigative report, comprehensive surface and subsurface uti1 ity research,
vertical and horizontal control, full topographic mapping, preliminary horizontal/vertical alignment and a traffic survey and non-destructive testing
of the existing asphalt section on the Mission Road Project identified further in this package. -
Similar representative projects requiring comparable services included the repaving and reconstruction of Orange Avenue and 7th Street in the City of
Coronado, (Orange Avenue is designed but not yet constructed); widening of
Kesling Street and Executive Drive in the City of San Diego; and major
rehabilitation of 18th Street and 22nd Street in the City of National City. In addition, we have started work on the improvements to Palmar Airport Road
West Assessment District project .
VI. SPECIALIZED EXPERIENCE
Specialized experience, equipment and/or procedures we possess and propose to
use in preparation of project construction plans, specifications and
engineer's estimate of bid quantities and costs for road construction in a
highly developed area can be summarized as follows:
POUNTNEY ASSOCIATES has developed a comprehensive procedure for obtaining,
plotting, coordinating and field verifying existing R/W and utility information for placement on base maps prior to design development. We own
Go1 da k underground pipe 1 ocat i ng equi pment for i ndependent uti 1 i ty verification, when necessary. We also field verify, with survey crews,
critical vertical and horizontal control criteria where new improvements
are to meet existing PCC and AC surfaces (aerial mapping has unacceptable tolerances for match work) and for locating existing utilities, including sewer and storm drain inverts.
POUNTNEY ASSOCIATES utilizes a pin-bar system of drafting which i ncorporates over1 ay techniques. This system minimizes the potential for
error when drafting the maze of utilities and site conditions which can
impact a project.
All specifications and cost estimates are typed on disk and retained for
future reference and correction. This affords a comprehensive library of
such documents for future reference while maintaining a "Master" for each
project.
Our firm has gained a wide reputation for quality and thorough utility research and plotting. By going the extra step to ensure accurate utility research, change orders during construction are minimized.
The Ardath Road project, Mission Road project, and Palomar Airport Road
West Assessment District project, identified herein, involve design
solutions within heavily built-up or developing areas subject to high
traffic vol umes .
Efficiency and error reduction are the major results.
Our Orange Avenue project and the 7th Street project in Coronado also
necessitated major coordination and planning efforts to design major street
rehabilitation efforts within commercial and residential areas, respect i vel y . Construction period traffic control, ingresslegress
coordination and public awareness were key design considerations.
I
VII, CLIENTS AND REFERENCES
- Hame & Address of Client:
Linwood C. Newton, P.E.-City Engineer, CITY OF CORONADO
1300 1st Street
Coronado. California 92118
Client's Project Manager: Linwood C. Newton
Name of Project :
Location of Project:
Description of Work: enhancement to State Highway 75; new curb, gutter, colored
concrete sidewalk, drainage, repaving, traffic and pedestrian
control .
Phone Nmber: (619) 522-7380 Orange Avenue Street Enhancement Coronado, Cal i forni a
Design for major street
- Name & Address of Client:
Ken Dawson, CITY OF SAN MARCOS
105 W. Richmar Avenue
San Marcos, Cal i forni a 92069
C1 ient 's Project Manager: Ken Dawson
Name of Project: Mission Road Widening
Location of Project: 2 1/2 miles of Mission Road east of
Highway 75, San Marcos, California
Description of Work: Major street widening (2 to 4 lanes)
with property acquisition, signalization, drainage, utility
relocation, raised medians, bicycle path, curb, gutter,
sidewalks, full plans and specifications. Right-of-way surveys, title reports, nondestructive pavement testing, etc.
Phone Rmber: (619) 744-1050
- Name L Address of Went: Francisco Zepeda, CITY OF SAN DIEGO
202 'C' Street
San Diego, California 92101
Client's Project Manager: Francisco Zepeda
Name of Project: Intersection Evaluation & Design Location of Project: La Jol 1 a , Cal i forni a
Description of Work: A1 ternative analysis of Torrey Pi nes/Ardath Road/La Jol la Shores Drive intersection.
includes traffic studies; street realignment; street widening; new turn lanes; modified, new and replacement traffic
signalization; R/W acquisition; new bridges; and cost estimates,
etc. Twelve preliminary alternatives decreased to three .
alternatives, one of which will be selected for design.
Phone Nmber: (619) 236-5403
Study
VIII. REPRESENTATIVE EXPERIEWCE
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POUNTNEY & ASSOCIATES, INC. REPRESENTATIVE EXPERIENCE
PALOMAR AIRPORT ROAD WEST ASSESSMENT DISTRICT, City of
Carlsbad, California (in progress)
Engineering and design for a major real ignment/widening (2 lane to 6 lane with median) of approximately 7,900
linear feet of roadway. Other major issues include
right-of-way plats, title research, and traffic control
pl ans.
MISSION ROAD REALI6NMENT/WIDENING, City of San Harcos,
California
Prime consultant for engineering and design for a major
street realignment/widening ( 2 lane to 4 lane with
median) of approximately 2 - 1/2 miles of roadway. Other
major issues included right-of-way plats, traffic signal
design, title research, utility relocation.
ARDATH ROADnORREY PINES INTERSECTION STUDY, City of San Diego, California
Prime consultant for study of alternative designs for improvements to the Ardath Road/La Jolla Shores
Road/Torrey Pines Road intersection. ..
MEADOWLARK FARMS STREET, WATER, SEUER, DRAINAGE
IMPROVEMENTS, San Uiarcos, California
Prime consultant for engineering and design of 3.5 miles
of pub1 ic and private street improvements. Work included
balanced earthwork, water and sewer systems, culverts and
storm drains, intersection design, full traffic signage
and stripping.
ORANGE AVENUE STREET ENHANCEMENT PROJECT, Coronado,
Cal i fornia
Prime consultant for design for a major street
enhancement project which included new curb, gutter, sidewalks, handicap ramps, and drainage improvements traffic and pedestrian control during construction.
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REPRESENTATIVE EXPERIENCE f CONT. 1
GRAND AVENUE WIDENING STUDY, City of Escondido,
California
Prime consultant for preparation of a comprehensive
evaluation and cost estimate for widening and lowering
(to improve site distances) of a collector street in
Escondido. Eva1 uation included utility relocation, bus turnouts, traffic signal relocation, traffic control , and
design speed impact on fronting properties.
COUNCIL DISTRICT 4 PUBLIC IMPROVEMENT SURVEY, City of San
Di ego, Cal i forni a
Prime consultant for major public improvement survey (Project First C1 ass) for future infrastructure water, sewer, drainage, alley and street improvements prioritized in a five and ten year street, alley, and
utility improvement plan.
ESCONDIDO TRANSIT CENTER DESIGN, County of San Diego,
California
Prime consultant for design of a $10 multi-modal
transportation center on 8.5 acres. Major features
include vehicular bridge design, street improvements,
ticket i ng and comfort station design , 1 andscapi ng ,
signage, grading, paving, full site development, etc.
AT & SF RAILROAD SWITCHYARD, Oceanside Development
Colmission, Oceanside, California
Prime consultant for design and construction administration of 7200 linear feet of main track, five
switching tracks, access roads, parking areas, 15 to 22
high noise attenuation wall , landscaping, related
earthwork and utility design.
POLICE ADHINISTRATION FACILITY & COMPOSITE HEAVY VEHICLE MAINTENANCE FACILITY, San Diego, California
(2 Full City Block Sites) Boundary survey, grading, and
drainage plans, utilities, parking lots, and street
improvements, horizontal control and coordination with 1 andscape plan.
h r-
IX, TIME SCHEDULE/PROPOSED SCOPE OF WORK
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The following proposed Project Time Schedule is predicated on timely receipt
of information from the CITY OF CARLSBAD. At this time, it appears that our
only noticeable constraint to the proposed Time Schedule may be the
preparation of preliminary title reports for property acquisition. An approximate time schedule for title services can be obtained once the prel iminary a1 ignment has been approved, and the affected properties are
further i dent i f i ed.
.-
* ESTIMATED DESIGN TIME SCHEDULE
(Assumes a 152, 402, 902 and Final Submittal and 2 week review periods by the City)
TIME
TASK DESCRIPTION KCCCT~ATION
1) Research and Ground Control ..................................... 1 week -
2) Aerial Photogramnetry/Base Map.. ................................ 2 weeks
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3) 15% Submittal.......................................~~...~.~~.~~ 2 weeks
,-- 4) City Review..................................................... 2 weeks
5) 40% Submittal................................................... 2 weeks
I 6) City Review ..................................................... 2 weeks
7) 90% Submittal.. ................................................. 2 weeks
8) City Review.. ................................................... 2 weeks .I
9) final Submittal. ................................................ 1 week -
* TOTAL ESTIMATED PROJECT TIME FRAME 16 weeks
I PROPOSED SCOPE OF WORK
TASK 1: Research and Ground Control
1. Research of CITY OF CARLSBAD and COUNTY OF SAN DIEGO records, including street field notes; and sewer and water district notes and records for centerline and property line control along the Right-of-way, both horizontal ly and vertical ly.
2. Research records for existing improvements, within and adjacent to the
Right-of-way, to establish criteria to be met or improved (indicating where additional field work must be done).
3. Lay out horizontal and vertical aerial control points, along the
Right-of-way within 200' either side at centerline.
4. Concurrently, geotechnical service involving R-Val ue Testing (1 ime treatment test1 ng) and pavement deflection evaluation wi 11 be conducted (i f/as authorized).
TASK 2: Aerial Photogrametry/Base Map (required if maps are unavailable)
1. The alignment route will be flown and photogrammetrically prepared for
mapping purposes.
2. The existing centerline and dight-of-Way will then be surveyed by our field crews. They will tie in existing centerline (and offset monuments
and property corners along the Right-of-way) to the previously set horizontal and vertical aerial control points, and establish elevations and coordinates for the mapping.
3. Upon receipt of the aerial control, 1"=40' topographic maps (with one foot contour interval s) wi 11 be prepared.
4. A conceptual project design will be provided at this time, in preparation
5. Geotechnical services (if/as required) will be complete prior to 15%
for the 15% submittal to the City.
submittal (will extend time schedule by 2 weeks if required).
- TASK 3: Fifteen Percent Submittal (152)
1. The conceptual project design (including a1 ignment , grade, and section
2. Geotechnical findings, including pavement and roadbed test results, will
- parameter) wi 11 be submitted.
be submitted (i f requested). -
TASK 4: Review by the CITY OF CARLSBAD
TASK 5: Forty Percent Submittal (402)
1. Property corners adjacent to the Right-of-way will be tied into centerline
where new alignments are needed, or additional Right-of-way will be
required. The property corners tied in at this time are not necessarily
just those right on the Right-of-way. Office personnel will then utilize this information to establish the existing Right-of-way, and calculate the
necessary additional Right-of-way needed to be acquired and plotted on 40' scale maps. Control will be established adjacent to existing improvements. The existing improved lengths of road will be cross-sectioned and tied in
if they are to remain within the new alignment and grade.
Field crews, concurrent with the above, will cross-section and gather
additional survey information at intersections. At this time, we will 1 ocate and detai 1 existing culverts, drainage channels, driveways, berms,
--- etc., that will have to be met or improved with the new improvements.
Water main valves (and sewer and storm drain manholes) will be located, and inverts determined at this time.
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- 2. Preliminary Right-of-way plans and construction cost estimates will be
submitted.
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TASK 6: City Review
- TASK 7: Ninety Percent Submittal (902)
1. Final Right-of-way Plans, Opinions of Probable Construction Cost, and all
Plans, Reports, etc., will be submitted. -
TASK 8: City Review
TASK 9: Final Submittal
1. Predicated on the City's comments, final revisions will be made.
-
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X. STANDARD FORUS
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