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Home My WebLink About1986-11-25; City Council; 8728-2; AWARD OF CONTRACT FOR THE REMODELING OF CITY HALL.I a w > 0 CY c1, Q a .. z 0 4 A 2 3 0 0 5 3 .e CITWF CARLSBAD - AGENDelLL DEPT, HD. CITY ATTY DEPT. MP CITY MGR ABLZZX~ TITLE: AWARD OF CONTRACT FOR THE REMODELING OF CITY HALL MTG. 11/25/86 RECOMMENDED ACTION: Adopt Resolution No. -- m3- accepting bids and awarding Contra No. 3227 for the remodeling of the Carlsbad City Hall, Ci Council Chambers, and modular office units to the J. P. Grou Incorporated, and authorizing a funds transfer to affect t improvements. ITEM EXPLANATION: On September 23, 1986, the City Council directed t advertisement of bids for the remodeling of the Carlsbad Ci Hall, City Council Chambers, and modular office units, Proje No. 3227. Six (6) sealed bids were received on November 1 1986, as follows: 1. J. P. Group, Inc. Del Mar, C 2. Pharoah Construction Company Lemon Grove, C 3. Kilgallon Construction Company San Diego, C 4. Spec Builders, Inc. Laguna Hills, C 5. Tenicon, Inc. San Diego, C 6. D. W. Jensen, Inc. Rancho, C CONTRACTOR CITY HALL COUNCIL CHAMBERS MODULARS TOTAL BI Architect's $320,158 $110,540 $29,974 $460,67 Estimate Bidder No. I $250,700 $ 79,700 $20,600 $351,00 Bidder No. 2 263,720 69,044 27,070 359,a3 Bidder No. 3 267,500 83,032 23 9842 374,37( Bidder No. 4 258,000 85,000 35,800 377,801 Bidder No. 5 323,400 82,500 32,600 438,501 Bidder No. 6 344,003 100,861 28,097 472,96 References have been verified on the low bidder and sta recommends award of this contract to the J. P. Groul Incorporated. As indicated in Agenda Bill No. 8728 in which the City Council I August 12, 1986 approved an architectural consultant agreement design the remodeling improvements, and again in Agenda Bill NI 8728-1 in which the City Council on September 23, 1986 approvc the plans and specifications and authorized the advertisement c bids, the original scope of work of the project was limited t reevaluating this project, staff expanded the original scope c interior improvements in the vacated City Hall area. 1 w 0 Page Two of Agenda Bill No. 872k-x work to include both the City Council Chambers and the modul office units to take advantage of the opportunity to address mcl needed improvements in both areas in a timely and economic manner. At the direction of City staff, the project architect, K Wellington Quigley and Associates, commissioned Dennis Crampt and Associates of San Diego to provide a detailed profession construction estimate of the project. The estimator's analys indicates that a substantial percentage of the work, a therefore the cost, is required to bring the three (3) faciliti up to current building codes. For example, all three ( restroom facilities in the project are presently substandard wh applied to current State handicapped requirements and must upgraded. The project requires rewiring the main electric panels including new reflective ceiling lights. Additional1 the area of the City Hall vacated by the Community Developme and Police Departments requires substantial demolition existing walls and construction of replacement structures. short, approximately 50% of the cost of the project necessitated by structural, mechanical, electrical, and plumbi requirements solely to bring the facilities to current buildi standards. Improvements to the City Hall building include construction several new interior offices and conference rooms, comple recarpeting and repainting, new reflective ceiling light panel and purchase of a minor amount of conference room and offi furnishings. Modifications to the City Council Chambers include installati of floor to ceiling glass panels and doors at the rear of tl Chambers separating the lobby from the interior seating are construction of a small press room equipped with televisi monitor and work area, installation of a series of large mobi display panels along the west wall, and installation of mount remote camera cradles in three (3) locations to enable Carlsb Cablevision to operate their equipment from an adjacent mobi television vehicle. Additionally, the Chambers will receive complete recarpeting and repainting, reupholstering of a audience seats, new reflective ceiling light panels, and purcha of new chairs utilized by the City Council, staff, and t various Commissions and Boards conducting meetings in the Counc Chambers. The modular office units fronting Elm Avenue will be modifii resulting in expanded work area for the Purchasing Department office personnel and supply stores. Q 0 , Page Three of Agenda Bill No. 8728-a Work will begin approximately mid-December and will conclu approximately mid-March, 1987. The construction has be scheduled to be phased in such a way as to minimize disruption administrative operations. For a period of approximately thir (30) days, all Council, Commission and Board meetings will conducted at the Public Safety and Service Center's conferen room. FISCAL IMPACT: The City Council has appropriated $200,000 in the 1986-87 Capit Improvement Program budget for this project. As described abov this estimate was assembled several months ago with a scope work limited to interior modifications in the vacated City Hal exclusive of an assessment of the modular office units and Ci Council Chambers. The architect's plans and specifications f this project, as well as the estimator's analysis, indicates mo extensive, and therefore costly, structural, mechanica electrical, and plumbing modifications are required. Sta recommends the City Council award the contract to take advanta of the opportunity to improve the facilities in the mo economical manner possible. A summary of the project's estimated costs is as follows: Construction $351,00 Project Design 39,58 Contingencies (IO% of construction estimate) 35,OO Project Administration and Inspection 15,OO Purchase of necessary office and conference room furnishings and equipment 50,OO TOTAL $490,581 Available Funding 200 ,OO( Additional Required Funding $290,58! Staff recommends the City Council approve a funds transfer in tl amount of $290,585 from the unappropriated balance of the Publ. Facilities Fee account No. 320-941 to the project account NI 320-820-1810-3227 to enable proceeding with this project. EXHIBITS: I. Resolution No. SQPCaccepting bids and awarding Contrac No. 3227 for the remodeling of the Carlsbad City Hall, Cit Council Chambers, and modular office units to the J. F Group, Incorporated, and authorizing a funds transfer t affect the improvements. 2. Remodeling diagram. ' 'f 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 m 9 RESOLUTION NO. 8885 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING CONTRACT NO. 3227 FOR THE REMODELING OF CARLSBAD UNITS TO THE J. P. GROUP, INCORPORATED CITY HALL, CITY COUNCIL CHAMBERS AND MODULAR OFFICE WHEREAS, bids have been received by the City of Carlsb for the remodeling of Carlsbad City Hall, City Council Chambe and modular office units, Contract No. 3227; and WHEREAS, the low bid received for the construction of sa project was submitted by the J. P. Group, Inc., in the amou of $351,000; and WHEREAS, the City Council of the City of Carlsbad h appropriated $200,000 in the 1986-87 Capital Improveme Program account No. 320-820-1810-3227 for this project; and WHEREAS, the City Council of the City of Carlsbad desir to improve these public facilities at this time; NOW, THEREFORE, BE IT RESOLVED by the City Council of t City of Carlsbad, California, as follows: i 1. That the above recitations are true and correct. 20 21 22 23 24 25 26 27 28 2. That the bid of $351,000 submitted by the J. Group, Inc., for Contract No. 3227 for the remodeling of t Carlsbad City Hall, City Council Chambers, and modular offi units is hereby accepted and the Mayor and City Clerk 2 hereby authorized to execute a contract thereafter. I// /// /// /// . v’ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 e * 3. That the City Council of the City of Carlsbad herebi approves and authorizes a funds transfer in the amount ( $290,585 from the unappropriated balance of the Pub1 Facilities Fee, account No. 320-941 to the project account NI 320-820-1810-3227 to enable construction of the project at th time. PASSED, APPROVED AND ADOPTED at a regular meeting of t Carlsbad City Council held on the 2nd day of December 1986 by the following vote to wit: AYES: Council Members Lewis, Kulchin, Pettine and Mamaux NOES: None ABSENT: None ATTEST: LLQLz%du 18 19 2o 21 22 23 24 25 26 27 28 1 ALETHA L. RAUTENKRANZ, City Clkrk I (SEAL) I w a ' .,I u \\\\\\\\\\\\d CayHaX NadrWlng ////I/ //*/0//0J ,7 .. mvi a\\\- ;:,-g- 655 Fwfth Awuo Sin Diego. CA 92101 :wam?agt.;;mz (619) 235-9889 Planning PAGE.1 OF r * e e ~1 ,r t Cly Hal: south wing Int*rlm Aornodel Auguat 1, 1986 Carisbad mF/ OM~WF~~ City Hall (6192359889 Planning 1 PAGE 2 .\\\\x E=;&- 655FWnhAwnuO Intenor .:: SatDiegaCA92101 >,*a Nmw y w