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HomeMy WebLinkAbout1986-12-09; City Council; 8827; Clerk Typist I reclassification to Secretary IhB# f827 MTG. 12/9/86 PER DEPT. ~ ~~~ ~~ - RECOMMENDED ACTION: City Council adopt Resolution No. Clerk Typist I in the Fire Department to a Secretary I. fmc authorizing the reclassification of the >' DEPT. HD. TITLE: RECLASSIFICATION OF CLERK TYPIST I TO SECRETARY I ITEM EXPLANATION: The Fire Department requested that Personnel complete a job evaluation for the position of Clerk Typist I in the Fire Prevention Division. It was felt that a reclassification of this position was necessary because the duties and responsi- bilities were above and beyond what is required of a Clerk Typist. Personnel Department staff conducted an analysis of the position. included a review of the job classification, completion of a position questionnaire, interviews with the former incumbent and Fire Marshal, and a survey of outside agencies. It is interesting to note that during the analysis the incumbent Clerk Typist was promoted to a Fire Prevention Officer. She did, however, continue to assist with the study. The analysis After the investigation, staff discovered that the Clerk Typist was generally the only employee in the office. When the public called or visited the office, the Clerk was responsible for answering questions, dealing with complaints, handling irate citizens, etc. She also spent a great deal of time handling sprinkler plans and permits, business licenses, certificates of occupancy, burn permits, weed abatement, and citizen complaints. She performed all the secretarial duties for the Fire Marshal and the Fire Prevention Officers. In fact, the Clerk Typist reported directly to the Fire Marshal instead of another secretarial employee. The Fire Marshal further indicated that the Clerk worked independently, managed the office, dealt with information that was confidential, and prioritized her own duties. She also represented the Fire Marshal and Fire Prevention Officers when they were not available. From the analysis, staff has concluded that a Secretary I is a more appropriate classification for the Fire Prevention Division. FISCAL IMPACT: The additional costs per year to hire a Secretary I instead of a Clerk Typist will be approximately $4,150 per year. This includes the costs for salary and benefits. The funds are available in the Fire Department budget. EXHIBITS : Resolution No. 88 96 1 2 * 4 F . f r 1 € s IC 11 12 12 14 15 16 17 18 19 20 21 22 23 24 25 26 27 20 RESOLUTION NO. 8896 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, RECLASSIFYING THE POSITION OF CLERK TYPIST I IN THE FIRE DEPART- MENT TO SECRETARY I. WHEREAS, the City Manager recommends and the City Council concurs, that the classification of Clerk Typist I in the Fire Department should be reclassified to a Secretary I. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitation is true and correct. 2. That the City Council authorizes and directs the City Manager to reclassify‘ the position of-Clerk Typist I to a Secretary I in the Fire Department in Account 8001-820-2230-1100. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 9th day of December , 1986, by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Pettine and Mamaux NOES: None ABSENT: None ATTEST: ALETHA h L. RAUTENKRANZ, i.- City Clerk