HomeMy WebLinkAbout1987-03-10; City Council; 8119-38; Completion Report for Carlsbad Safety and Service Center Phase I)F CARLSBAD — AGENT JILL
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TITLE:
COMPLETION REPORT FOR THE
CARLSBAD SAFETY AND SERVICE CENTER
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RECOMMENDED ACTION:
Adopt Resolution No. <//</T^ accepting the completion of
the Carlsbad Safety and Service Center and appropriating the
necessary funds to close Phase I.
ITEM EXPLANATION
In 1981 the City
to start plans
Council and staff
for the Safety
determined the necessity
and Service Center. On
October 12,
appropriated
engineering
constructing
Proposition
to take the
1982 in Agenda Bill No. 7178, seed monies were
to hire an architect to provide architectural/
services for looking into the possibility of
such a center. Due to the passage of
H in the spring of 1983, the City was required
conceptual plan before the voters due to the
projected expenditure of more than one million dollars. The
voters approved the expenditure of $15.2 million for
construction of the Safety Center. The expenditure record
for the project as of the spring of 1984 therefore stood as
follows:
Pre-Proposition Conceptual Planning
Phase I Construction (Voter approved)
Phase II & III Construction
(Voter approved)
TOTAL PROJECT EXPENSE:
$ 248,000.00
$ 9,400,000.00
$ 5,800,000.00
$15.448.000.00
Subsequent to the
before the City
construction budget
spring of 1984, presentations were made
Council to restructure the approved
of $15.2 million as follows:
Phase I Construction
Phase II & III Construction
$10,250,000.00
$ 4,950,000.00
This restructuring allowed for complete site improvement and
grading, substantial problems with removal of rock, and
increased costs for steel and concrete in the main adminis-
tration building. A review by the staff and Construction
Manager, the Koll Co., determined that the proposed budgets
for the Phase II and III projects would be adequate since
they included a 30% contingency allowance to cover inflation
factors and design variables.
PAGE 2 OF AGENDA BILL NO.
During fiscal years 1983-84, 1984-85, 1985-86, and 1986-87
the City continued to add appropriations to the CIP to cover
the construction of the Safety Center. In fiscal year 1985-
86 an appropriation was made to cover the furniture and
landscaping bids in the amount of $785,000.00. The intent
then was to return to the City Council at the completion of
the project to appropriate the remaining funds to pay for
the project expenses. To date, $10,602,000 has been
expended (see Exhibit 3, Worksheet, attached) on the project
including the pre-proposition conceptual planning. Appro-
priations total $10,344,000 thus leaving a balance to be
appropriated of $258,000.00. We are asking for that final
appropriation at this time.
FISCAL IMPACT
The appropriation of $258,000.00 should be made from the
unappropriated balance of the Public Facilities Fees fund
which currently has a balance of $1,200,000.00. This will
reduce the balance to $942,000.00.
EXHIBITS
1. Resolution No. /FJ/f**J- accepting the completion of
the Carlsbad Safety and Service Center and appropriat-
ing the necessary funds to close Phase I.
2. Report 10 - Koll Co.
3. Worksheet summarizing expenditures and appropriations.
RESOLUTION NO. 8984
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
2 CARLSBAD, CALIFORNIA, APPROPRIATING $258,000.00
FOR THE CLOSE-OUT OF PHASE I OF THE CARLSBAD
5 SAFETY AND SERVICE CENTER.
WHEREAS, the City Manager, Staff and Construction Manager
have determined that the expenditures for the pre-proposition
conceptualization phase and the construction of Phase I of the
rt
' Carlsbad Safety and Service Center have been completed; and
o0 WHEREAS, these two stages of the project are under
9 appropriated by $258,000.00; and
WHEREAS, the timely payment of all contracts made and
encumbered is necessary to the close-out of Phase I.
12 NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California, as follows:
" 1. That the above recitations are true and correct.
2. That the Finance Director is authorized to transfer the
•^ amount of $258,000.00 from the unappropriated balance of the
Public Facilities Fee fund to Account No. 320-840-1810-3006, thus
reducing the available balance in the Public Facilities Fee fund
19 to $942,000.00.
20 PASSED, APPROVED AND ADOPTED at a regular meeting of the
21 Carlsbad City Council held on the 10th day of March , 1987
op by the following vote, to wit:
AYES: Council Members Lewis, Pettine, Mamaux and Larson
24 NOES: None
25 ABSENT: Council Member Kulchii
26 ATTEST: CLAUDE A. LtWIS, Mayor
27
ALETHA L. RAUTENKRA'NZ, City Clerkjfco i
(SEAL)
PROJECT MANUAL
PUBLIC SAFETY
AND
SERVICE CENTER
PROGRESS REPORT NO. 10- FINAL
DECEMBER 10, 1986
KOLL 7330 Engineer Road
San Diego
California 92111
Koll Construction Company (619) 292-5550
December 10, 1986
Mr. Mike Brooks
City of Carlsbad
2075 La Falmas
Carlsbad, CA 92008
Re: Carlsbad Safety Center
KCC Job #3225
Final Report/Budget Analysis
Dear Mike:
Attached is the final budget summary for your Safety Center
Project. We feel the estimated cost to complete is more than
adequate to deal with remaining negotiations needed to close
this project. Unless additional changes are required, the final
project cost should actually be less than currently shown.
We are currently monitoring completion of the punch lists which
have been prepared by your architect and his consultant team.
In addition, we are making sure that the various departments
occupying these new facilities are satisfied with the final
product. Training sessions involving speciality equipment
contractors and staff are being conducted to familarize the City
with systems operation. We are also preparing the final
contractors list, guarantee booklets, operation/maintenance
manuals and as-built drawings necessary for efficient operation.
We anticipate punch list work to be complete within the next two
weeks, and recommend that all contracts be submitted to City
Council for acceptance and filing of Completion Notices. We
will prepare and issue a final project payment application which
will authorize retention releases pending expiration of the lien
period as mandated by law. Please advise us as to the
acceptance dates.
We feel our contractual obligations, subject to previously
stated final requirements, have been completed. As the
architect completes outstanding matters associated with the
generator system and wash facility clarifier, we will assist the
City with completion of this work. However, we cannot provide
continued onsite supervision for matters which have been
unsolved for months.
Mr. Mike Brooks
December 10, 1986
Page 2
You are well aware of the problems and delays associated with
this project. Despite these adverse conditions, it is
reassuring to know that the intended revised budget for the
project has been met with respect to actual construction
dollars. Of course, these costs do not truely reflect actual
management costs based on documented project delays.
We have enjoyed working with the City on this project, and
especially appreciate the "hands-on" approach by yourself and
Lt. Suttle, which contributed to the success of this project.
fully,
UCTION COMPANY
Steve Mahoney
Project Manager
SM/lp
Enclosure
cc: Gene Hussey
Bill Miller
File
KOLL
7330 Engineer Road
San Diego
California 92111
Koll Construction Company (619) 292-5550
CARLSBAD SAFETY CENTER
BUDGET ANALYSIS SUMMARY
December 10, 1986
1. Contractor awards & approved changes
(See attached detailed breakdown) $ 7,740,148
2. Estimate to complete 21,341
3. Communication systems 247,000
4. Furnishings, fixtures and equipment 640,000
5. Landscaping 314,000
6. Field engineering (survey) 45,450
7. Soils testing 26,102
8. Materials testing & inspection 35,204
9. City miscellaneous expenses 200,000
(General conditions contractor,
blueprints, etc.)
10. Budget recovery accounts for additional
scope - Phase I (50.000)
Subtotal $ 9,291,245
11. Construction management fee 500,000
12. Architectural Fee 530.000
TOTAL PROJECT COST $ 10,249,245
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EXHIBIT 3
CARLSBAD SAFETY ft SERVICE CENTER - FINANCIAL REPORT
EXPENDITURES:
Pre-proposition conceptual
Grading & gunite
Site concrete
Sewer, water, storm drain
Electric, telephone, gas, CATV
Asphalt
Structural Steel
Metal Deck
Elevators
Plumbing & HVAC
Fire Sprinklers
Electrical
Service station equipment
Vehicle wash
Finish hardware
Concrete
Reinforcing steel
Architectural precast concrete
Miscellaneous metal
Steel doors & frames
Concrete
Masonry
Acoustic/metal ceilings
Aluminium storefronts
Aluminium canopies
Lath, plaster, metal studs & drywall
Roofing, waterproofing & insulation
Sheet metal & accessories
Building insulation
Coiling & sectional doors
Pneumatic tube system
Finish carpentry
Cabinets
Ceramic/Quarry tile
Glass block
Painting/wall coverings
Floor coverings
Access flooring
Folding partitions
Flagpoles
Toilet partitions
(CONTINUED PAGE 2)
Total From Page 2
Appropriation Needed
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
$10,
248,000.00
338,991.00
93,481.00
444,389.00
136,603.00
353,008.00
474,407.00
111,039.00
69,992.00
804,343.00
52,814.00
736,778.00
246,325.00
57,200.00
63,236.00
295,115.00
86,577.00
480,074.00
160,494.00
81,324.00
262,915.00
376,652.00
91,177.00
163,218.00
132,530.00
487,846.00
144,578.00
55,943.00
17,059.00
62,700.00
15,161.00
108,650.00
191,858.00
117,016.00
22,758.00
128,955.00
86,732.00
14,981.00
35,383.00
3,001.00
26,175.00
602,000.00
Page 1 of 2
APPROPRIATIONS:
FYS
1982
thru
1984 $ 3,257,345.00
FY
1984-85 $ 3,750,482.00
FY
1985-86 $ 3,336,000.00
$10,343,827.00
$ 258,000.00
TOTAL:$10.602.000.00 $10.602.000.00
EXHIBIT 3
CARLSBAD SAFETY & SERVICE CENTER - FINANCIAL REPORT
Page 2 of 2
EXPENDITURES (continued)
Security gates & fencing $ 73,045.00
Metal lockers $ 26,418.00
Caulking $ 7,548.00
Window coverings $ 5,980.00
Furnishings - both buildings $ 643,708.00
Communications systems $ 346,173.00
Landscaping $ 325,000.00
Miscellaneous City expenses $ 205,532.00
Construction manager $ 500,000.00
Architect $ 545,264.00
Site Maintenance Contractor $ 43,854.00
TOTAL: $10.602.000.00