HomeMy WebLinkAbout1987-04-07; City Council; 8935; Destroy files requestkB# p93g (TITLE:
MTG. 7-7-87 REQUEST FOR AUTHORITY TO DESTROY FILES
DEPT. HD.\//
CITY ATTY m
RECOMMENDED ACTION:
Adopt Resolution No. , authorizing the destruction of Personnel
Department employment applications and employment lists.
ITEM EXPLANATION
The Personnel Department of the City requests authority to destroy application
and employment eligibility lists dated prior to April 1, 1985.
The Personnel Department as a result of accelerated recruiting accumulates four
to six thousand applications per year.
position. Maintaining these records is not economical nor necessary. In order
to destroy these records the Personnel Department needs City Council approval
and written consent of the City Attorney.
California Government Code, Section 34090 as well as Title 29, Chapter 14, code of Federal Regulations, Section 1602.3, Local Government Recordkeeping. This
request coincides with the practices of other cities and the county.
These are filed and stored by year and
This action is required by State of
FISCAL IMPACT
Fiscal impact is negligible as the files are destroyed by employees. The reduction of file space requirements provides some cost savings.
EXHIBITS
1. City Attorney memorandum to the Personnel Director.
2. Resolution No. 9003 , authorizing the destruction of files.
March 18, 1987
TO: PERSONNEL DIRECTOR
FROM: City Attorney
CONSENT TO DESTROY OBSOLETE EMPLOYMENT APPLICATIONS AND
ELIGIBILITY LISTS
The City Attorney consents to the destruction of employment
applications and employment lists held by the Personnel Department
and dated prior to April 1, 1985.
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City Attorney
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RESOLUTION NO. 9003
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA AUTHORIZING
THE DESTRUCTION OF FILES
WHEREAS, the maintenance of accumulated obsolete employment applications and
applications and eligiblity lists is uneconomical; and
WHEREAS, once expired these applications and lists cannot be used; and
WHEREAS, all employment applications and eligibility lists produced prior to
April 1, 1985, are of no further use; and
WHEREAS, this authorization is in compliance with the State of California
Government Code, Section 34090 and Title 29, Chapter 14, Code of Federal
Regulations, Section 1602.3, Local Government Recordkeeping;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
as follows:
1. That the above recitations are true and correct.
2. That the Personnel Department has authority to move from its files all
employment applications and employment eligibility lists dated earlier than
April 1, 1985, for the purpose of destroying them.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the
City of Carlsbad, California, on the 7th day of April , 1987, by
the following vote, to wit:
AYES: Council Members Lewis, Pettine, Mamaux and Larson
NOES: None
ABSENT: Council Member Kulchin
ATTEST :
ALETHA L. RAUTENKRANZ, City Cler