HomeMy WebLinkAbout1987-05-19; City Council; 9013; SAN DIEGO COUNTY ANIMAL CONTROL FULL COST RECOVERY CONTRACT-
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SAN DIEGO COUNTY ANIMAL CONTROL FULL
COST RECOVERY CONTRACT
g Adopt Resolution No. YQ~A- approving a contract with the C of San Diego For 1987-88 animal control services. a TI GU cd ?I rn a0 * 0 PI-
a, .rl .ti am c N?-l ITEM EXPLANATION:
Ea@ cds Ua, 4J The San Diego County Board of Supervisors passed Board Polic on April 1, 1986, mandating full cost recovery for animal eo ma cda,
UCdO UM services. Currently the County provides animal control serv
to the cities and retains all license revenues. Under full 0 3w Cdrl recovery, services charges will be user based and offsets fo Man up0
GaJU 013 licensing fees received will be included in the charge to th
Oa,d $4 *ti cities. In the past, county animal control service levels h
so ai3 been acceptable and we have been assured of no reduction in
The San Diego County Department of Animal Control commenced
0 .rl Jz negotiations on March 9, 1987, with the 11 cities currently kz naJ :: cd County animal control services. During these meetings, the
cd PI0 3m detailed their cost recovery system which is outlined in thc attached contract.
Since the City is mandated by law to provide animal control
there are three options:
Uua, a, wmm c &4- .rl 0 ?m'
-m aJ m$4 cow OOQ
a0 aw .M ocdm 2 04 ma ca 0 a, -d vi c d uucd 3
4 000 uw
ma, aJ3a F4 w4 acd aLl0
uoa, a, nu5 0 aa cdzbo WG 4 Y-i -4
-d 0$4!4 E a GaJcd
ua $4
1. Contract for continued service with the County.
2. Contract for service with other animal control ag
(Oceanside Humane Society estimates the cost for providing service to Carlsbad at approximately $1
3. Provide the service ourselves. Start up costs in capital construction would require detailed study
could complete study next year and cancel county
in 1988 or beyond, if deemed feasible.
The County requests a decision before May 22, 1987.
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FISCAL IMPACT:
k co I m ri I m
2. Estimated net charges sheet
3. Letter from Department of Animal Control dated 4/28/87
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RESOLUTION NO. 9085
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARL;
I CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY (
CARLSBAD AND THE COUNTY OF SAN DIEGO FOR ANIMAL CONTI
SERVICES.
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6, I1 Diego for the performance within its boundaries of certai I!
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WHEREAS, the City desires to contract with the Count 5'
7 1 control services; and
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9 1' pursuant to Government Code Section 51300 et seq. ; and
10 11 WHEREAS, the County of San Diego is willing and able
111) perform such services on certain terms and conditions set
WHEREAS, the City is authorized to enter into this ag 'I
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I in the proposed "Agreement Animal Control Services"; and
WHEREAS, the performance of such serviies by the Cour
San Diego will eliminate the necessity of City providing
duplicates services;
NOW, THEREFORE, BE IT RESOLVED by the City Council oJ
City of Carlsbad as follows:
1. The above recitations are true and correct.
2. The agreement between the City of Carlsbad and t
of San Diego for animal control services attached hereto
Exhibit "A" is hereby approved.
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AGREEMENT
ANIMAL CONTROL SERVICES
THIS AGREEMENT, dated for purposes of reference c
, 19-, is made by and between the County
SAN DIEGO, hereinafter referred to as "County", and the CI1
CARLSBAD , hereinafter referred to as "Citj
WITNESSETH:
WHEREAS, The City desires to contract with the County for t
performance within its boundaries of the hereinafter descr:
animal control services; and
WHEREAS, The County of San Diego is willing and able to rer
such services on the terms and conditions hereinafter set :
and
WHEREAS, this contract is authorized and provided for by ti
provisions of Section 500.4 of Article V of the Charter of
County of San Diego and Sections 51300 et seq. of the Govei
Code.
NOW THEREFORE, IT IS AGREED:
1. The County agrees, through the Director .. of I
Control of the County of San Diego, to provide animal cont
services within the corporate limits of City to the extent
the manner hereinafter set forth.
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1.
Such services shall be defined as those duties a
functions of the type coming within the jurisdiction of an
customarily rendered by the Department of Animal Control o
County of San Diego under the Charter of said County ana t
statutes of the State.
The level of service provided to City shall be t
basic level of service that is and shall be provided durin
term of this agreement for unincorporated areas of the Cou
San Diego by the Director of Animal Control. The Director
Animal Control of the County has discretion in determining
level of service of this contract shall be performed by th
County.
The Department of Animal Control's services shal
follows, unless notified in writing of any changes:
For Shelter Management Services, the County will
a. operate, twenty-four (24) hours-day, s
days per week, a holding shelter for t
feeding and care of City's lost, aband
impounded animals
b. provide public access to shelters duri
established business hours, for adopti
services, humane disposal of animals,
abatement, impound and vicious dog hea
c. sponsor rabies vaccination clinics;
For Field Services, the County will:
a. rescue City's injured animals and rept
b. impound City's stray animals and repti
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c. quarantine City's biter animals,
d. investigate City's reports of vicious
e. resPdnd to requests for service, and w
required, issue citations within City'
jurisdiction, enforcing local and stat
f. investigate City's humane cases,
g. return City's lost dogs in the field,
po ss i bie ,
h. present City's cases to the District A
or City Attorney for prosecution of an
related vi0 latio ns ,
i. investigate and license City's kennels
defined in Chapter 6, Division 2, Tit1
the San Diego Code).
Department will provide above Field Services for
City twenty-four (24) hours-day, seven (7) days per week a
need arises or as requests for services are made by City
residents, in accordance with adopted response/service pri
and within staffing limits. Department will charge Servic
in accordance to service billing procedures adopted by Dep
as approved by the County Auditor and Controller. Current
procedures are shown in Attachment 2. Animal Control Fie1
Officers will be available for City services seven (7) day
week between the hours of 6:OO A.M. and 1O:OO P.M. At all
times services will be performed on a stand-by basis.
For Licensing Services, the County will:
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a. maintain a current dog license file of
licensed and delinquent dogs and owner
b. issue new and renewed licenses to City
license applicants;
e. conduct follow-up enforcement of vacci
but unlicensed City dogs;
d. schedule rabies vaccination clinics fo
animal owners;
e. conduct periodic license canvassing pr
within City;
f. manage computer support for department
operations in support of services to C
For Medical Services
a. maintain on-site veterinarian service:
holding Shelters;
b. contract for 24-hour emergency medical
treatment for City's injured animals;
e. inoculate City animals in care of the
Department;
d. develop rabies control resource inforn
for City residents;
e. monitor City's quarantine biter animal
Such service shall include the enforcement of St
statutes and such municipal animal control ordinance as tt
may adopt pursuant to paragraph 8 of this agreement.
Dead animal pick-up services are specifically el
from this contract.
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I 2. To facilitate the performance of said funci
is hereby agreed that the County shall have full cooperat
assistance from the City, its officers, agents, and emplo]
3. For the purpose of performing said functior
County shall furnish and supply all necessary personnel,
supervision, equipment and supplies necessary to maintain
level of service to be rendered hereunder.
4. All persons employed in the performance of
services and functions for City pursuant to this agreemen
be County enployees. No City employee shall perform serv
functions which County is obligated to provide under thei
agreement. A11 persons employed by the County to perform
services pursuant to this-agreement shall be entitled so1
the rights and privileges given to County employees and SI
be entitled, as a result of providing services pursuant tc
agreement, to any additional rights and privileges given
employees.
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For the purpose of performing Animal Control se
and functions under this agreement, and for the purpose o
official status to the performance thereof where necessar
County officer and employee engaged in the performance of
service hereunder shall be deemed to be an agent of City
performing services for City, which services are within t
of this agreement and are purely municipal functions.
Notwithstanding the agency relationship created by this p
the City shall not be liable for any act or omission of a
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officer or employee unless otherwise specifically provided
elsewhere in this agreement.
5. City shall not be liable for the direct pay
any salaries, wages, or other compensation to any County p
performing services hereunder for County or any liability
than that provided for in this agreement.
Except as herein otherwise specified, the City s
be liable for compensation or indemnity to any County empl
injury or sickness or other claims arising out of his or h
employment .
6. County shall defend, indemnify, protect, an
City and its agents, officers and employees harmless from
against any and all claims asserted or liability establish
damages or injuries to any person or property, including i
County's enployees, agents or officers which arise from or
connected with or are caused or claimed to be caused by tb
or omissions of County, and its agents, officers or emploq
performing the agreement or services herein; provided, hob
that County's duty to indemnify and hold harmless shall nc
include any claims or liability arising from the misconduc
City its agents, officers or employees.
7. This Basic Agreement shall not impose upon
District Attorney of the County or the County Counsel obl:
to prosecute violations of the City Municipal Code other 1
obligation as may be imposed by law. The City may proseci
violations of the City Municipal Code and cooperate in gi1
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Department of Animal Control opinions and advice with res€
the enforcement of such City ordinances.
8. Notwithstanding anything to the contrary he
contained, this contract shall be terminated at any time 1
fails to enact and to maintain in full force and effect, 1
the amount of fees provided, an ordinance identical to, ot
by reference the provisions of Chapter 6, Division 2, Tit:
the San Diego County Code, unless any deviations are spec.
agreed to by the County Director of Animal Control (San D:
County Animal Control Ordinance No. 7182). This contract
also be terminated if the County requests that the City er
amendments to said ordinance to comply with amendments to
6, Division 2, Title 6 of the San Diego Code adopted by tk
of Supervisors and such amendments are not made within 12(
this request.
9. For and in consideration of animal control
by County, City agrees that it shall pay the full cost to
County of providing such services at rates determined by 1
County of San Diego and established under Item /ill herein
further agrees that County may keep and retain any and al:
and other fees specified in the Animal Control Services Ft
Resolution collected by the County pursuant to this agreer
County agrees to credit such collections against City's 01
to pay the full cost of animal control services.
The County agrees, through the Department of An
Control to provide within 30 days of adoption of this agrt
and, on or before January 15th of each year thereafter, ai
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estimate of the total costs and revenue and resulting net
for all ar,irnal control services to be provided to the Zit]
following fiscal year.
A billing period is one of the thirteen time int
each being four-weeks except for the 1st and 13th in each
year, used by County in its Accounting and Resource Managc
System (ARMS). On or before fifteen (15) working days fol'
the close of each billing period, the County shall provide
either 1) an invoice for the amount of any deficit in the
billing period total revenue as compared to total animal (
service costs; or 2) a notice of refund due to City of an!
collected which exceeds the total animal control service (
Any cumulative balance due' the County from the City or thc
from the County that is under Two Hundred Fifty dollars (i
shall be carried forward to the next billing period, excel
all balances due, except as otherwise provided for, are p:
within sixty (60) working days of the final billing perioc
fiscal year.
The County agrees that the maximum amount of ne4
charges which the City is required to pay in 1987-88 will
exceed one hundred and ten (110%) percent of the estimate(
for 1987-88 furnished to the City pursuant to this Sectioi
Hundred dollars ($100) whichever is greater. For any net
in excess of this maximum, the City shall, at its option,
remaining balance as part of the thirteenth (13) billing (
additional billing resulting from end of fiscal year adju,
or, carry over the balance for payment in the 1988-89 fisc
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Should the amount billed City exceed the actual
ircurred, the Cour,ty shall adjust the difference as part
thirteenth (13) billing.
EegLnning in fiscal year 1988-89, no net charge
nor any refurds due, can be carried forward to the folloki
fiscal year.
It is agreed that in performing the services pu
this agreement, the County shall have all the powers of t
and shall receive all cooperation possible from Zity to e
efficient enforcement of such ordinances as specified in
Paragraph 8 of this agreement and to effectuate collectio
for thereunder.
10. This contract shall become effective on th
hereinabove first mentioned and shall run for a period en
June 30, 1988, and at the option of the City Council of t
with the consent of the Board of Supervisors of County, s
renewable thereafter for an additional period of not to e
five (5) years.
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In event the City desires to renew this agreeme
additional period not to exceed five-years, the City Cou
shall not later than the tenth of December, 1987, notify
of Supervisors of County that it wishes to renew the same
whereupon the Board of Supervisors, not later than the la.
February, 1988, shall notify the City Council in writing (
willingness to accept such renewal. Otherwise, such agrec
shall finally terminate at the end of the aforedescribed l
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The County or City may terminate tnis agreerrent
the first day of July of any year provided that notice of
to terninate this agreement is provided in writing 50 the
party at least 30 days prior to date of termination..
11. City agrees that whenever animals or person
within the boundaries of the City are accorded Animal Cont
Services by County, the City shall pay fJr the services ta
persons or for said animals at the following rates:
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SERVICES RATES
FIELD SERVICES: rescue injured
animals ar reptiles, impund stray
animals, cuarantine biter animals,
investigate vicious dogs,
patm l/issue citations enforcing local and state laws, investigate in Attachment - 1 .
humane cases, return lost dogs in
the field, present cases to the District Attorney for prosecution for animal related violations, kennel investigations and licensing.
City will be charged for the actual
costs incurred by the County far
perfarming these services. Such
costs will be calculated in
accordance tc the methodology given
SHELTER MANAGEMENT SERVICES: operate 24 hour-day, seven days per
week holding shelter for feeding
and care of lost, abandoned and
impunded anhals and reptiles, adoption services, humane dispsal in Attachment - 1 .
of animals, abatement, impund and
vicious dog hearings, spnsor
rabies vaccination clinics.
City will be charged for the actual msts incurred by the County for
performing these services. Such
costs will be calculated in
accordance to the metbalogy given
LICENSING SERVICES: maintain dog
license file, issue new
licenses, follow-up on dogs
vaccinated,but not licensed,
scheaule area wide rabies vaccination clinics, manage in Attachment - 1 .
computer supprt for operations, mnduct periodic license canvassing
pro grams.
City will be charged for the actual
costs incurred by the County for
performing these services. Such
costs will be calculated in
accordance to the metbcblogy given
PEDICAL SERVICES: emergency medical
treatment and appropriate imculations of animals in care of
the department, develop rabies
control resource information,
medical legislative review, mnitor
health conditions of department
kennels.
City will be charged for the actual
costs incurred by the County for
performing these services. Such
costs will be calculated in
accordance to the metbcblogy given
mnitor quarantined biter cbgs, in Attachment - 1 . .I
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The foregoing rates shall be adjusted by the Cour
ARMS per’,od to reflect the cost of such service in accorc!:
dit?. tne ?olicies and procedures for the determination of :
rate as adopted by the Board of Supervisors of County.
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All services rendered hereunder are subject to ti
limitations of the provisions of Section 23008 of the Govei
CJde, and in accordance therewith, before any services are
rendered pursuant hereto, an amount equal to one-hundred ti
percent (110%) the estimated annual net charges shall be bi
by the City from its funds to ensure payment for work, ser
inaterials provided hereunder.
13. The County through its Department of Animal
shall render to said City within fifteen (15) working days
the close of each billing period an itemized invoice which
all services performed during said billing period, and sai
shall pay County therefore within thirty (30) days of rece
the invoice.
If such payments provided above and in Section 9
contract are not delivered to the County office which is d
on said invoices within thirty (30) days of the date of re
the invoice, the County is entitled to recover interest th
Interest shall be calculated at the rate of seven (7) perc
annum on any unpaid portion thereof calculated from the la
of the month in which the services were performed. ’-
14. If such payments are not delivered to the C
office which is described on said invoice within thirty (z
of the date of receipt of the invoice, the County may sati
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indebtedness, including interest thereon, from any funas
City on deposit with the County without giving further nc
City of County's intention to do so.
15. The County agrees to keep separate recoras
City in such form and manner as the County Auditor & Cont
shall specify. All records evidencing services to City s
open for examination and audit by said City during all bu
hours.
16. The County agrees to maintain its kennels
animal shelter in a humane manner and keep said premises
sanitary condition at all times and that all services fur
it hereunder shall be in accordance with the laws of the
California and that it wiil give the prescribed notices a
humane methods of care and destruction of any animal coni
its jurisdiction.
). 17. The Carlsbad City Council encourages the County to
its animal shelter practice of not providing animals from the North
Shelter for research purposes. The County shall notify the City of
in advance of any changes in this practice. At an annual review, thc
Xanager shall determine that there has been no change in County anin
policy that would result in the sale to UCSD of animals picked up in
Car lsbad .
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IN NITNESS WHEREOF, the City of Carlsbad
by arder of its City Council, caused this agreement to be si
by its City Manager, and the County of San Diego, by order o
Board of Supervisors, has caused this agreement to be signed
the Clerk of the Board and the seal of said Board to be affi
thereto.
CITY OF CARLSBAE ~
By > ity Manager
Pursuant LO Resolution # S -
COUNTY OF SAN DIEGO
EY Clerk
Board of Supervi
APPROVED AS TO FORM:
County Counsel
BY Deputy
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P.TTA:
METHODOLOGY
FOR
REVISED BILLING
FOR
ANIMAL CONTROL CONTRACT SERVICES
The following report provides a general overview and then
aescriptions of the methadology used in the determinatio costs for services to charge the cities under the B(
Supervisors' Policy B-29.
. Repo r t Out 1 i ne
I. DESCRIPTION OF SERVICE/COST CENTERS
11. DETERMINATION OF A DIRECT SERVICE UNIT OF MEASURE
Irr. APPLICATION OF DEPARTMENT AND COUNTY INDIRECT CHARGES
IV. BUILDING THE UNIT COST CHARGES - A DETAILED ANALYSI
I. DESCRIPTION OF SERVICE/COST CENTERS
As the Department of Animal Control does not provide patrol/ service rate which incorporates all department
(such as that provided by the Sheriff), it identified 1
types af services delivered. Field, Shelter, Medi Licensing are the basic areas that cover the scopt 3epartment's activities. Not all Field activities resu
impound; not all impounds are injuries; and not all licensed. This breakdown of the Department's activitie
the County to charge the cities only for those services
city receives.
The basis for developing the charges for services to the
in the four basic types of services delivered (they ea
cost center):
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,.- .,. b?etho,dGL3,<y c ~3r Revised ci1ii-D "C
1 -- r: , :Le:c Services - respgndir.3 to requests far
YI. e F r I{ ices , patrol, i?vestigations, ecc.
elter Services - grocessing anc the caring G;
35 each of the Shelters, hearings, adoptions, e
c. Licensing Services - 'she processing of mailec
applicat,ions, the central management of license
development an3 maintenance of the A.nimal M:
Information SysteK..
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0. Medical Services - perf~rming routine and e
medical services tc, ani~~nals in the care 9f the i
IT. DET5RMINING TUE ZI?ECT SERVICE UNIT OF MFASIJRE
Using these four types of services, charges to cit
getermined by the level 3;- actL;al use of these Girect :
and the actual costs ailacated to tkese services in 'she
period. The unit rate is determined for actual costs
billing period rather than a unit rate based upon annual
expenditure levels which are subject to changes and re
extensive year end adjustrr,er,t pracess. With this meth
minimal year end adjustments are needed. The direct
measure are as follows:
FIZLD SERVICES
For Field Services, the unit of measure is an hour c
Officer's time. Field Officers can be ACOII's or 111's
are ti.e employees tnat provide the direct Field Servic
public. Their work is recorded on Quarantine and Service
These identify the who, what, where, wken and why for the
of the activities. The balance of the time is spent in t
acministrative work related to the Service Reports, cou
etc. As our current record keeping does not provide for 2
this non-service report time to a specific city, the
spread to the cities in the same proportion as the perce
Service Report time.
SHELTZ,? SERVICES
The iinit of neasure for the Shelter is ar: impounded anim
costs for Shelter activity is directly proportional to th
of impounds. The law prescribes certain tine limit:
boarding of impounded animals. The care and feeding
animals is done collectively. One can't determine in a
way the amount of time a certain animal gets of
disinfecting, feeding, washing, etc. Given the nature
activity, the cities will be charged according to the ni
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E",eth;,cology for Revised Billing
2.?ii'r!::,: ispounded; not the treatxent or the lengtl
~cc:j:-;e: 2 specific anixal while ir, the custody of the d,
; r *'1; +~. -; :: 5 -P -L ; c is put up for adoption.
q C 9 11 I C ES *,--,Tn,,, . 1 ... d L I ., I. .I e
T lhe uniS of measure for medical services is an injurc
While records are kept of medical services given to ea(
animal, the cities will be billed for the number 3 animals; not the extent of that animal's injuries and treatment by emergency clinics or the Department's Veteri
L 1 C E N S I NG S E R V I C ES
Licensing Services' tlnit of measzre is an issued 1icer.s
yecords are kept by jurisdiction, on a daily and Silli
basis. Time spent by the Licensing Staff in performing
related functions is directly accounted for by the Ce
The cities will be billed for the number of licenses iss;
tke billing period.
111. APPLICATION OF DEPP-RTMENT AND COUNTY INDIRECT C2AR:
The A-87 Yethodology is well established and won't be
here. What is important to understand is the spreaci
Department's indirect overhead and of the County's
overhead xithin the Department.
The ailoxable A-87 charges are detailed in Attachme[ figures provided in this attachment are for demonstration
only and are not binding upon parties to this agreement
allocations are determined by the County Auditor and Co These costs are spread to the Department Cost Centers b
the cost center's share of staff years. Below is the bre the current allocation of staff years:
A. Cirect labor: 85 staff years (budgeted 1986-87
1. Field Services: 55% * ACOII 25 staff years * ACOIII 12 staff years * SR DSP 1 staff years * AC DSP 7 staff years ..
2. Shelter Services: 35% * ACOI 11 staff years * ACOII 3 staff years * 1NT.CLK 7 staff years * ACT.CLK 3 staff years
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Methodolosjr -Oar Revised Billing
* SR.CLK 3 staff years * c:iT 3 staff years
7 _. Medical Services 3% * VET. 2 staff years
4. Licensing Services 7% * ACOI 6 staff years
The total external costs are spread to the services/cost
Sased upon the share of staff years. Added to the di
external cost of operation are the supervision anc ;e,
dverhead costs. Those costs are broken down as follows:
1. Added to Field Services are (8 staff :v * ACOIV's 5 staff year? * DISTRICT MANAGERS 3 staff year:
2. Added to Licensing Services aye
years) : * ACOIII *. ADMIX. ASST.111
3: Addea to all centers, based u proportional share as determined by st
ratios, are: * CHIEF OF OPERATIONS * SR. ACCOUNT CLK (1 staff year) * INTERMED. ACCOUNT CLK
* ACCOUNTING TECHNICIAN (2 Staff * JUNIOR WORD PROCESSOR * EXTRA HELP
'* TRAINING OFFICER (ACOIII)
4. The following positions are not charge cities: * DIRECTOR * ASSISTANT DIRECTOR * ADMINISTRATIVE ASSISTANT I1 * ADMINISTRATIVE SECRETARY * SENIOR PAYROLL CLERK * SENIOR ACCOUNT CLERK (1 Staff * COORDINATOR OF VOLUNTEER SERVIl * STUDENT WORKERS .,
5. Services and supplies and fixed a2
charged to the specific cost center
it is absolutely clear (such as dog f!
assigned to the shelters), otherwise,
spread proportionately.
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MetXodc 1qgy ?or Revised Billing
I'J. :<, L-?TNG 2 !J~~~ L ddS~ 2~H.~:J~ (see Table 1 i
As c?jte,; earlier, unit c3,sts are deterninec at t5.e c13sc
A3Y.l ?eriaC:, and actual charges, less revenues, are cal
The spe'zific data collected and the subsequent calc'ilat-
noted below. Generall:v, all Department staff are codea
time sheets f!ar accounting purposes. Time spent on non
service duties (i.e. light duty at the shelter) are manual
to reflect the difference. Similar coding is done far
and supplies and fixed assets, where specified. These c
collected by the prograT side of ARMS.
Added to these direct e'harges far the Cost Center 3epartment ana County A-87 allocations. CJ 1 1 e c t i v e 1:
costs represent the t~t';3: '13.3s: ar delivering services 3u:
ARMS period.
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A.FIELC SEiiViiJES
For fiela services, the total anount o
services i;n.curred during that ARMS pe
determined ?ran the Quarantine and Service
submitter? during that period. These are ;
within two weeks after the date of occ
Quarantine and Service Reports are only c
by Field Cfficers. No time is collected
supervisory personnel, even if they are in5
a call.
Costs for Field Services are deternined by
R Tallying the actual number a?
hours that were paid for Animal
officer II/III's in the billing j * Assigning all Field supervision
and Senefits actually paid; * Assigning all actual servi
supplies identified for Field Se.
R Assigning a pro rata share
Cepartnent and County overh
alhwed by A-87 (The share b
ratio of staff years applicable
Services).
E. SHELTER SERVICES ..
The process here is similar. All shelter
personnel, services and supplies and fixe
are coded for collection by the progran ARMS. These are totaled with the propo
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Yethocoiagy For Revised Biliing
share of' the 3epartment and Count:< J~I?~?
\:etermir.e LoLal Cost Center charges.
Total nucber of impounds are also being t
;,nit cos'; Far the delivery of shelter se!'v calculated by dividing the total c,~sts
number or irnpounds in that ARMS period.
collected which can tell us in which juri:
the animal was picked up. Knowing the total
af animals impounded from each jurisdict
multiply the rate for that billing Feriod t:
nurr.Ser af impounds to determine the irnpoun:l far the city.
3evenues eallected at the shelter are then ,: to each city to determine the net char
Shelter services for the specific juriscilzt
7.
c. MEDICAL SEFIVIZES
'The number of injured animals in an ARVS 9,
also recorded. Total costs divided by tht
of injure6 animals in that period deterx
unit cost for medical services. This cos
the number of injured animals fron a speci:'
determines the charge for the city in th
period. Revenues collected are credited
city to determine the net medical charges.
3. LICENSE SERVIC.ES
Licensing Services costs are developed in manner. Calculations of the revenue offset
however. The unit cost for a dog lic
determiced and multiplied by actual nL:
licenses processed by jurisdiction in that
Since license fees do not come in un
throughout the year, the total charges fc:
would dras t i ea 11 y
were actual monthly collections used. It I
a more balanced cash flow that the prio
actual license revenue collections be use:
distributed over the 13 billing periods.
end of the fiscal year, all actual 1
revenues will be calculated and cre'dited
in the thirteenth (13) billing per subsequent adjustment period.
f luc t ua t e t h ro u gho ut
-6-
* 0 ,a
, r' I
+:.lethadology for Revised Billing
r .i . TZTAL EILLINC
The total t.2 be bLlleS a city fsr the A?P:.IS
will be the dif'ference between costs incurr
revenues earned in these four cost :enters.
..
-7-
I
* 0 A-
, I' 1
Methociol.;~;~ for 2evised Ziliing
m 6 "i -. - .A. EL> i 1
COST CALCULATION FOR CITY CHARGES
1. 3IRECT LABOR COSTS (for use in determining A-87 spreac) Staff II Years divided I1 by I1 TOTAL 11 = 55%
320 T-d
Field
Shelter 2 ,f
Yedical - 76 tl 11 ll
It 11
11 - - 0
- ' ,c
- It 11 +License TOT).,
2. TOTAL DIRECT SERVICE COSTS (TCC!
Field Direct It S&2 + ZiL?. SA2 + Ser.& '1 Sup.+ Fixed Assets
+ If + It
It +
11
II
II
I1
3 '2 + Shelter 1T + I1 Medical !I + License IT + 2u?v S&B + + It I1
- 3. TCTAL GROSS SERVICES COSTS (TGSC) Field TDC + 552 TIP4E2 (:?-ti7 Externals +Dept. indirect: Shelter 35%
Yedical 3%
License 7%
tl
11
It
4. UNIT COST (Field/Snelter/~edical/license UC)
=E: Field
License II 11 Number of Licenses Sold= L
TGSC divided by T,2tal Service Hours
II It -T Shelter I1 11 Numbers of Impounds -"
Medical I1 11 Number of In jured =x I1 I1
I1 It
5. ZURISDICTION CHARGES (JC)
Field UC TIMES actual Service Hours in Jurisdiction MINUS
Shelter UC If
Medical UC It
License UC It
actual Irnpounas from Jurisdiction MINUS ret
actual Injured Animals in Juris. MINUS rev€
actual Licenses Sold in Juris. MINUS revenL
.. 6. NET CHARGES TO dURISDICTION FOR ARMS PERIOD
Field Jurisdiction Charges
Shelter Jurisdiction Charges
Medical Jurisdiction Charges + License Jurisdiction Charges
NET CHARGES TO JURISDICTION
-8-
>jgT si:;fiI>iG SPUN ?,a.?.",TI Es 77 ---.- ;j~;~~~.~~>;~ ATTAC:
fiNL) m sy - * '-
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v1. a?= .( s~~~~~~~~~~~~~qu~~x~~~~=~ 2g:;3=;zJ i
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<<4 YY upu
- m& D-1 I I1
UNIT 03ST cALcuL9TIoN
m OF SAN DIEGO
AFQS PERIOD 05 - 1986
ANu.*IAL amrFaL a3NTRAcr mm
FIGURES PROVIDED ARE FOR DENONSTRATION PURPOSES ONLY AND ARE NOT BINDING UPON PARTIES TO THI
m/sEIIvIcE mm: FIELD SERVICES (INCLUDES KENNQ, INSPECTION) AGREI
ALEWED ALIxx.JED mALl WCAL mAL
mS COSTS DIRECT MTERNAL DEPAKIM" GFSS SERVICE NUP.IBER UNIT
COSTS cosrs UNITS cT>sT
$96,926.00 $42,490.00 $7,931.00 $147,347.00 1749.3 $84.23 per
OFE m/sERtrIcE CENTER: SHELTER FIWAGEPIEcaT
mAL ALlumED ALI;cxJED mAL
COSTS Q3srs cosrs cosrs'
DIRECT ExlTFw& DEPARTYNT mx NUMBER UNIT
UNITS m
$74,173. eQ $27,039.00 $5,047.00 $106,259.00 2882 $36.87 per
LPP a3sT/sERmcE CEJmEX: LICENSING
mALl ALLLwED AirxkJED mAL DIRECT MTERNAL DEPARTYQTf mAL NUMBER UNIT awrs 03STS cosrs UNITS a.3S.r COSTS
$20,922. Wa $5,408.m $1,010.00 $27,340.00 5301 $5.16 per sou m/SERJIcE CENTER: MEDICAL SERVICES
mAL4 ALmm ALLmED mALI
msrs Q3srs aasrs 03Srs UNITS
DIFET EXIQrn DEPAKITWT mArJ FTJMBER UNIT
03ST
$6,309.00 $2,318.00 $433.00 $9,0617.00 271 $33.43 per
ANIE
TOTALS FDR ARILS PERIOD 05
$198,330.00 $77,255.00 $14,421 00 $290,006.00
"AIS FDR @E YEAR BASED ON ARMS PERIOD 05
$2,578,290.00 $1, E04,315.00 $187,473.0@ $3,770,078.00
1986-87 BUCG- E=
$3 , 107 , 746 - 00 $1,004,3 15. OO $4,112,061.00
ERE" OF m @XI'S INcuTDED IN UNIT 03sT DEEWUNATICN
10Q. m% 91.68% 89.00%
M.SEDLrn
JANUARY 7,1987
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WiIVICE REPORT
OWWER (LAST FIRST MI) COMPLAINANT (LAST FIRST MI)
4DDRESS (STREET- CITY) ADDRESS (STREET - CITY1
Y N VIOLATION
0 0 VACCINATED
0 0 LICENSED '
# ..___ ___ .__._
0 0 CONTACTED
0 LEFTINFO
R-
1.
300. If left blank, counted as an error.
(officer's responsibility unless 1022' d then the person who 1022' s)
2. Census Tract is used to determine which jurisdiction will be billec
services provided. Extremely important for our purposes is the first digi six digit code (see attached list). It is this letter or number which corrt the jurisdiction, and, if incorrectly entered, will cause major problem billing system. The census tract code must reflect the jurisdicticn where I related service toak place. When an officer rolls on a courtesy call a
jurisdiction the first digit code on the census tract is X. The rest is re(
same way as the areas we service if knm otherwise use XXXX.XX. ?&is cod
anytime the jurisdiction is unknm (abandoned at shelter) or other than wf
contracted to service (aula Vista). If left blank or inoanplete, counl
error.
(officer's respsibility unless l022'd then the perscm who 1022's)
3. Hours. ?he "Hours" entry should include only the total field time
call. Tfie time fran when an officer rolls cm a call (normally the departui
previazs entry an log) to departure tirne of lcg entry regarding the ca:
Service Report. A stand-by call, since an officer is normally rolling st1
that call, should be entirely charged to the city receiving semi-. There
time recorded cm the Service Report should include all time spent an the ca:
to portal). If a Service Report form is used on a call related to a mar3
is to have "0" entered as Hours. All the to be entered on the Notice of @
including time relating to cities or other actim. NOT TO BE INCLUDED in tl entry are the staff hours of nm-field staff, (clerical, dispatch, kenn
rrredical staff or supervisors), field officer's time spent transporting imp
to the shelter, time at shelter kenneling or carcpleting papemark. If no hc
a "0" must be entered. If left blank, counted as an error. (officer' s respmsibility)
4. Type of animal. me of the four boxes must be marked. If left blank, c
an error.
(officer's respcnsibility)
5. Reascm far Service Request "Type of amplaint" sectian reflects the reason for the service report.
King # of field officer qleting service request, if 1022'd use 10
-
-
If left blank, ccjunted as emor. {+=fi=r' s ~~~~Ck~~~*.\ 28
6. The new : handle 2 digits (up to 99) as an entry on impound, Nov, cite and/or quaranti
7. The date shc
the date of last patrol log mfsy relating to the service call.
Note :
When hAh, officers roll on the same call, an the same day and at the sane
service requests should be canpleted, with each entering their time separate
me officer receives credit for the impound on the service request or if
impounds occut- they can be split accordingly.
Actian taken should reflect what is indicated in ARo ranarks.
"Date canpleted" is the' last day any field work was done.
L
A *i 1 -. m
March 38, 1987
?he recarmended estimated net &arges are:
CITY 1987-88 7
VISTA $598 700
mBAD $49,500
rn Grn $238m
SANTEE $41 # 100
IMpERlAL BEAM $488500
PWAY $1~ im
SOLANA BEACH $+
E;"ITAs $258 900
DEL MN? $-a-
SANrmRaX $31, aeW
SAN DIMK) $75?,2m
mALl $1 ,0478 400
MI--# JR.
ADMINIsx2?ATIvE AssIsI!?wr 111
-
C f COlJIbTY OF SAN D
DEPARTMENT OF ANIMAL CONTROL
5480 Gaines Street
Sari Diego, California 921 10
(619) 236-3104
April 28, 1987 SALLY B. HAZZARD
Director
City of Carlsbad Mr. Robert Richardson Administrative Consultant
Carlsbad Police Department 2560 Orion Way
Carlsbad, CA 92008
Dear Mr. Richardson:
Further review by County staff has resulted in one additional required change proposed contract and several suggested mdifications. The required change is
the contract consistent with state statutes. The other mdifications are SI for greater clarity of certain definitions and conditions. If at all pssi
recommend that you incorporate these in the final contracts presented Council.
The required change is in the pmvision stating what the city is required to or budget pursuant to Government Code Section 23008. We have added ",,.one
and ten percent (110%) ...'I to the last paragraph in section twelve of the ag Other changes have been made that mre clearly define certain statements i been underlined. An underlined space demtes that something has been remved any substitution phrase or mrd. bbte also that some changes in the mrdint
Methodokgy (Attachment I) have also been made.
Because of the logistics related to packaging all eleven contracts for submi
the bard of Supervisors, we requested and were appmved in having a later c
date for the contracts. Given the later date we muld request that the citie: us with the Council approved contracts by May 22. I remain available for (
and comments you may have. Again, thank you for the cooperation you've shop
the mnths of nemtiations.
Sincerely,
SALLY B. HAZZARD, DIRECTOR DEPARTMENT OF ANIMAL CO TROL
BY +*e/ Michael Shontz Jr.
Administrative Assistant I11
At tachmen t
SBH: MS :ms
cc: L. Sheehan, Deputy CAO
S. Riggin, Auditor & Controller
SHELTERS AT
2481 Palomar Airport Road 5480 Garnes Street 5821 Sweetwat
Carlsbad, CA 92008 Bonita, CA 92
438 23 12 or 746-7307
San Diego, CA 921 10 236-4250 263-7741