HomeMy WebLinkAbout1987-06-23; City Council; 9055; Purchase of Personal Computers and Printers0
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CIJI OF CARLSBAD -AGEN~ BILL ff) ___ ~
AB# ?tJs,C
MTG. 6/23/87
DEPT. PCH
I.II.LE;
Purchase of Personal Computers and
Printers
DEPT. HD.@
CITYATIYJ!f4-
CITYMG~
RECOMMENDED ACTION:
Staff recommends the Council adopt Reso 1 uti on No. 9/.:?i'& , awarding the
bid fo~ Personal Con~uters and Printers.
ITEM EXPLANATION:
In conformance with the City's Long Range Information Systems Plan, various
departments have requested Personal Computers and Printers. These depart-
ments include City Manager, City Attorney, Personnel, Risk Management, Fire,
ttunicipal Projects, Planning and Utility Maintenance.
In accordance with Section 3.28.i20 of the Municipal Code, Notice to Bidders
was published and Request for Bids was made to fifteen vendors. Twelve responses
were received, opened, witnessed and recorded on June 3, 1987. Bids were
evaluated by the staff of the Information Systems and Purchasing Departments,
and the following recommendations were made: Businessland, 3662 Holiday Ct.,
Suite 10-0, La Jolla, CA 92037, three items in the amount of $19,265, including
tax; Micro Help, 6349 Clairemont Mesa Blvd., Suite 105, San Diego, CA 92111,
twelve items in the amount of $15,090.16, including tax; C Squared Computers,
3945 Camino Del Rio South, San Diego, CA 92108, two items in the amount of
$6,318.66, including tax.
FISCAL IMPACT:
The transfer of $19,000 from Account No. 001-840-3230-1100 to Account No. 001-8403-
3230-3900 will be necessary to provide funding for this and is on file in the
Finance Departm~nt. Upon the approval of the transfer, unencumbered funds in
the amount of $19,098.38 will be available in Account No. 001-840-3230-3900
for the purchase of Personal Computers and Printers costing $17,184.47.
Unencumbered funds are available in the following amounts:
$5,658.66 in Account No. 001-820-1021-3900 for a Personal Computer and Printer
costing $3,223.30.
$4,360.04 in Account No. 001-820-6010-3900 for a Personal Computer and Printer
costing $3,195.90.
$6,523.95 in Account No. 001-820-2220-3900 for a Personal Computer and Printer
costing $2,997.52,
$4,413.28 in Account No. 001-820-1910-3900 for a Personal Computer and Printer
costing $3,430.16,
$5,388.28 in Account No . 001-820-1510-3900 for a Personal Computer and.Printer
costing $3,399.42.
$9,556.18 in Account No. 001-820-3130-3900 for a Personal Computer and Printer
costing $4,016.41.
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$3,252.35 in A,:count No. 001-820-4110-3900 for a Personal Computer and Printer costing $3,226.64.
EXHIBITS:
1. Tabulation of Bids -Exhibit 11 A11
2. Memo from Systems Analyst -Exhibit 11 811
3. Resolution No. 9/,8/,,
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811S I NF-'iSI.ANll
)662 Hol ld,1y Ct.
Sult~ 10 "D"
I.a Jolla. CA 92037
1. 2,283.45
2. I0,4JO.SS
J. 4,274.40
4. 5,783.70 s. 3,203.35
6. NO BID
7. 1,os1.,o
8. 3,400.80
9. 3,221.28
10. 6,692.28
11. NO BID
12. NO Bl:>
13. 161.8 ..
14. NO BID
IS. 253.32
16. 1,287.00
17. 2,574.00
18. 210.00
EXECUTIVE MICRO
7920 Arjons Drive
San Diego, CA 92126
1. NO BID
2. NO BIU
3. NO BIO
4. 110 BIO s. NO BID
6. NO BID
7. NO IIID
8. NO BID
9. NO BID
10. 7,660.00
II. 110 BID
12. NO BID
13. 110 BllJ
14. NO BID
IS. NO BID
16. l,;160.00
17. 2.040.00
18. !Ill BID
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ElHIBIT "A"
TABUtATION OF BIDS
HICRO HELP c-SQ•II\RF.D COHrUTER COHPIITERLAIID DATACOtl FIN. PRODUCTS INC. EGGHEAD DISCOUNT SOFTWEAR
8340 Clalr•monL Hesa Blvd. 3945 C<l•lno Del Rio So. 2502 El Ca ■lno Real 762 Wlndlng•lay 7200 Parkvay Drive
Suite 105 Ste. 104
San Diego. CA 92111 San Otego. CA 92108 Car ls bad. CA 92008 Enclnltasz CA 92021, t!a Mesa,: CA 92041
1,195.00 2,495.00 [,795.00 1,66,1.00 NO BID
10,485.00 11,100.00 11,085.00 8,370.00 NO IIID '1,490.00 4,790.00 3.390.00 1,664.00 NO•IIID
5,350.CO 3,874.00 S,742.00 2,790.00 NO BID
2,995.00 2,087.00 2,995.00 3,109.00 NO B[O
1,925.00 1,795.00 l,'i9S.OO NO 111D NO IIID 1,138.00 1,338.00 1,100.00 NO IIID NO IIID
3,000.00 NO 1110 3,580.00 NO IIID NO 1110
3,720.00 3,420.00 3,180.00 890.00 NO BID 6,780.00 7,520.00 6,780.00 9,980.00 NO BID
72.00 NO IIID 45.00 NO BID NO IIID
25.00 NO BID 35.00 20.00 16.00
S5.00 75.00 135.00 99.00 196.00
495.00 645.00 49S.OO 69S.OO NO 8111
174.00 NO BID 210.00 120.00 108.00
1,180.00 NO BID 1,180.00 340.00 1,160.00
1,800.00 NO BID 1,648.00 1,992.00 1,672.00
225.00 NO BID 165.00 NO BID 180.00
HEWLETT PACKARD INACOHP MICRO ACE PAC TEL ODIN TECHNOLOGIES INC.
9606 Aero Drive 11958 Monarch St. 4180 La Jolla Village Dr. 401 "B" Street 7955 Dunbrook Rd.
Suite H
San Diego, CA 92123 Carden Grove, CA 92641 La Jolla, CA 92037 San Dle,:;8~0092101 San Dleso 1 CA 92126
hO BID 1,729.00 2,033.00 2,470.00
9,699.12 12,JOO.OO 10,857.00 ll,529.00 iJ,860.00
NO BID 3,358.00 3,898.00 3,436.00 4,800.00
•10 BID s.oeo.oo 5,104.00 4,904.00 6,150.00
NO BID 2,839.00 2,737.00 ? ,695.00 3,455.00
NO BID NO BID NO BID 1,475.00 1,760.00
NO BID 1,136.00 1,110.00 1,130.00 861.00
NO BID 3,716.00 3,716.00 3,784.00 4,200.00
NO BID 3,504.00 3,240.00 3,640.00 NO BID
7,988.00 7,200.00 6,936.00 7,300.00 7,760.00
NO BID NO BID NO BID NO 8[0 NO BID
NO BID 24.00 24.90 19.00 22.00
NO BIO 196.00 65.00 79.00 52.00
NO BID NO BID 677.00 444.00 325.00
NO BID 168.00 84.00 174.00 IDS.OD
NO BID 1,316.00 1,285.92 l,?72.00 I ,240.00
NO BIO 2,144.00 1,713.0'4 1,800.00' I, 784.00
NO BID 224.00 160.00 168.00 ISS.00
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June 4, 1987
TO:
FROM:
PURa-tASING OFFICER
Systems Analyst
ACQUISITION Of MICRO COMPUTERS
Exhibit B
The acquisition of the below micro computers has been reviewed and approved by
Information Systems. A brief explanation is given as to the use of each
computer as well as the user department.
All systems will in~lude WordPerfect for word processing needs and lotus for
statistical and data management purposes.
DEPARTMENT
CITY ATTORNEY
MUNICIPAL PROJECTS
PLANNING
CITY MANAGER
FIRE
PARKS AND RECREATION
PERSONNEL
RISK MANAGEMENT
QUANTITY
1
1
3
1
1
1
1
1
USE
This will conclude replacing the
older Royal dedicated word
processing stations with IBM AT' s.
The Royals have been in Lise for 7
years. Due to the frequency of
breakdown and difficulty of support,
replacement is recommended.
Word processing for correspondence,
agenda bi! ls, etc. Lotus for
statistical reports. A database for
tracking purposes.
A lap top computer for data
gathering to be used in the Weed
Abatement program.
Word processing for inter-cl ty
communication, announcements, etc.
lotus for budget management.
Word processing, form letters.
Lotus for salary comparisons and the
Management Salary Plan.
lotus for tracking Workers'
Compensation claims, general
liability claims, special events
requests, insurance renewals, etc.
Also word processing.
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UTILITIES/MAINTENANCE
GORDON PETERSON
Systems Analyst
dp
1 Word processing. PFS-file for
c001plaint storage. The PC now in
use is staying with Water and
Sanitation.
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RESOLUTiON NO. ___ 9a...rl.,._26,.___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
2 CALIFORNIA, APPROVING THE TRANSFER OF FUNDS AND ACCEPTING
BIDS AND AUTHORIZING THE EXECUTION OF PURCHASE ORDERS FOR
3 PERSONAL_COMPUTERS ANO PRINTERS.
4 WHEREAS, bids have been received by the City of Carlsbad for
5 personal computers and printers; and
6 WHEREAS, the bids received total $40,673.82 for the purchase
7 of personal computers and printers; and
8 WHEREAS, funds are available in the various departments Capital
9 Outlay Accounts for the purchase of personal computers and printers; and
10 WHEREAS, the transfer of funds in the amount of $19,000 from
11 Account No. 001-840-3230~1100 to Account No. 001-840-3230-3900 is necessary
12: to provide funding for personal computers and printers.
13: BE IT RESOLVED by th~ City Council of the City of Carlsbad,
14' California, as follows:
'15 1. That the bid of Businessland for Items 2, 7, and 10 as
16 shown in Exhibit II A 11
, is hereby accepted and the Purchasing Officer is
17 hereby authorizea to execute a Purchase Order for the purchase of personal
18 computers and ~rinters in the amount of $19,265.00
19 2. That the bid of Micro Help Inc. for Items 1, 3, 6, 8, 11,
20 12, 13, 14, 15, 16, 17, and 18 as shown in Exhibit 11 A11 , is hereby accepted
21 and the Purchasing Officer is hereby authorized to execute a Purchase Order
22 for the purchase of personal computers and printers in the amount of $15,090.16.
23 3. That the bid of C-Square Computers for Items 4 and 5 as
24 shown in Exhibit 11 A11
, is hereby accepted and the Purchasing Officer is
25 hereby authorized to execute a Purchase Order for the purchase of personal
26 computers and printers in the amount of $6,318.66.
27 4. That the transfer of $19,000 from Account No. 001-840-3230-1100
28 to Account No. 001-840-3230-3900 is hereby approved.
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1 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad
2 City Council held on the 23rd
3 votet to wit:
day of _J.;....u_ne __ , 1987 by the following
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ATTEST:
13 (SEAL}
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AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
NOES: None
ABSENT: None