Loading...
HomeMy WebLinkAbout1987-08-04; City Council; 9115; Buena Sanitation Capacity in the Encina OutfallCITQOF CARLSBAD - AGENDQBILL MTG. 8/4/87 DEPT._ENG_ TITLE: AGREEMENT WITH BUENA SANITATION DISTRICT FOR LEASE OF ADDITIONAL CAPACITY IN THE ENCINA OUTFALL RECOMMENDED ACTION: Adopt resolution No. <?/£2-s authorizing execution of the agreement between the Buena Sanitation District and the City of Carlsbad for lease of additional capacity in the Encina Outfall. ITEM EXPLANATION In preparation of the Sewer Master Plan Update a City of Carlsbad capacity deficiency was identified in the upper reaches (Reach BSM 1 and 2) of the Buena Sanitation District Encina Outfall. (See attached Exhibit AA) . The quickest most cost effective interim solution to this deficiency is the lease of surplus capacity from the District. The attached agreement implements a lease effective until pipe flows reach 75% of the pipe diameter. The annual lease cost of $7,500 was calculated based on a proportionate share of the original construction cost. The agreement has been structured such that when the 75% flow is reached a penalty clause is implemented doubling the lease payment to a maximum of $30,000 per year. This clause insures the District that the City will actively pursue parallel line construction in an expeditious manner. Construction of the parallel facility will be paid for from sewer connection fees when needed. The estimated cost of the parallel facility is $170,000. FISCAL IMPACT Lease payments will be $7,500 per year to be drawn from the sewer fund. EXHIBITS8 O Qu Resolution No. P/JZL- authorizing execution of the agreement between the Buena Sanitation District and the City of Carlsbad for lease of additional capacity in the Encina Outfall. o 8 2. Agreement with Buena Sanitation District. 3. Exhibit AA. "*""»• RESOLUTION NO. 9182 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 2 CARLSBAD, CALIFORNIA, AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE BUENA SANITATION DISTRICT 3 AND THE CITY OF CARLSBAD FOR LEASE OF ADDITIONAL CAPACITY IN THE ENCINA OUTFALL. 4 5 WHEREAS, the City Manager recommends and the City Council 6 concurs that there is a need to lease surplus capacity from the 7 Buena Sanitation District; and 8 WHEREAS, a lease agreement for Buena Sanitation District 9 to provide additional capacity to the City of Carlsbad has been 10 negotiated; 11 NOW, THEREFORE, BE IT RESOLVED by the City Council of the 12 City of Carlsbad, California, as follows: 13 1. That the above recitations are true and correct 14 2. That the Mayor is authorized to execute the lease 15 agreement between the Buena Sanitation District and the City of 16 Carlsbad, California. 17 3. That the City Council authorizes a transfer of $7,500 18 from the Sanitation retained earnings to the Sanitation 19 Operation Budget, account number 511-6110-2360. 20 PASSED, APPROVED AND ADOPTED at a regular meeting of the 21 Carlsbad City Council held on the 4 th day of August , 1987 22 by the following vote, to wit: 23 AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson 24 NOES: None 25 ABSENT: None 26 CEAUDE A'LEWIS, Mayor ATTEST: 27 " ' / fio^tJ-t^-, 28 ALETHA L. RAUTENKRANZ, City\ Clerk (SEAL) AGREEMENT BETWEEN THE BUENA SANITATION DISTRICT AND CITY OF CARLSBAD FOR THE LEASE OF ADDITIONAL CAPACITY IN THE ENCINA OUTFALL This Agreement, made and entered into this day of , 1987, by and between BUENA SANITATION DISTRICT, a county sanitation district, formed and existing under the County Sanitation District Act (Section 4700, et seq. , Health and Safety Code) hereinafter referred to as "Buena" and the CITY OF CARLSBADj a municipal corporation hereinafter referred to as "Carlsbad." WITNESSETH: 1. Carlsbad and Buena Sanitation District entered into an Agreement for the lease of capacity in a land sewage outfall on June 20, 1966. 2. The City of Carlsbad and Buena Sanitation District rescinded the 1966 Agreement and replaced it with a new agreement in 1981. 3. Now the City of Carlsbad desires to temporarily lease additional capacity in the land sewage outfall from Buena. NOW THEREFORE, the parties hereto agree as follows: Section 1. EFFECTIVE DATE: This Agreement shall take effect . Section 2. LEASE OF CAPACITY: Buena agrees to lease to Carlsbad on a temporary basis .8 peak mgd until a replacement sewer is constructed in accordance with Section 3 of this Agreement. Section 3. NEW CONSTRUCTION: When peak flows in the interceptor reach 75% of the depth of the pipe in any reach of the Encina Outfall, as determined by the Buena Sanitation District, Carlsbad shall construct a replacement outfall to eliminate the need for this lease. When the construction is completed this lease shall terminate. When flows reach 75% of the depth of flow of the pipe all payments required in Section 4 of this agreement shall double and they will double again each year to a maximum of $30,000 per year until the flows are removed from the line. If other unanticipated capacity problems arise relating to this lease, Carlsbad, at Buena's request, will be required to pay their share to correct the problem. Section 4. TERMS OF LEASE: Carlsbad shall pay to Buena $7,500 per year for the terra of this lease. If permanent capacity should become available for acquisition Carlsbad shall retain the option to acquire said capacity and apply previous lease payments towards the acquisition price. Section 5. CONNECTIONS: Carlsbad, at its sole expense, shall be responsible for the construction, installation, maintenance, repair, replacement or reconstruction of any necessary transmission facilities from the Carlsbad Service Area to the Encina Outfall and for the connection of such transmission facilities together with any necessary appurtenances to the Encinas Outfall. Section 6. ENGINEER'S APPROVAL: The location, installation, construction, repair (except emergency repairs) replacement and/or reconstruction of the connections to the Encinas Outfall shall be according to plans and specifications first approved by Buena's engineer. Section 7. LIMITATIONS ON TYPE AND CONDITION OF SEWAGE: All sewage discharged by Carlsbad into Encina Outfall shall conform to the ordinances, resolutions, rules and regulations which Buena must adopt in accordance with Agreements of the Encina Joint Powers concerning the condition of sewage and waste permitted to be discharged to the Joint System or any part thereof. Section 8. METERING: Carlsbad shall, upon request of Buena, provide a device to meter the flow of sewage in the Encina Outfall at a point below any lateral connection, but above the Encina Sewage Treatment Facility. The meter will be installed and operated solely at Carlsbad's expense. Section 9. INFILTRATION: It is understood and agreed that there will be inflow of water into the Encina Outfall because of leakage between the Carlsbad connection and the Encina Treatment Plant. Buena shall estimate the total waters that infiltrate the Encina Outfall between said connection and treatment plant (sometimes referred to herein as "infiltration") and apportion the same among all of such users of the Encina Outfall in the proportion that the amount of sewage discharged into the Encina Outfall by each such user bears to the total amount of sewage discharged into the Encina Outfall by all of such users of said Outfall. The amount of infiltration apportioned to each such user shall be deemed a part of the sewage of such user for all purposes. —2— X- Section 10. MAINTENANCE CHARGE: 1. During such period as Carlsbad is authorized to use a portion of the capacity of the Encina Outfall, whether as lessee or owner of such capacity, Carlsbad shall pay to Buena a share of the cost of the maintenance and operation of the Encina Outfall, said share of the cost to be in proportion to the average flow of sewage discharged into the Encina Outfall through Carlsbad's connections to said outfall as compared to the total average flow of sewage discharged into said Encina Outfall. 2. Buena shall bill Carlsbad for its share of the cost from time to time, but at least annually, and Carlsbad shall pay its share of the cost to Buena within thirty (30) days after being so billed. 3. Buena shall keep accurate records of its cost of maintaining and operating the Encina Outfall and such records shall be open to inspection by Carlsbad at all reasonable times. Section 11. CHARGE AGAINST CAPACITY RIGHTS IN ENCINA TREATMENT PLANT AND OCEAN OUTFALL: All sewage discharged into the Encina Outfall through Carlsbad's connection, under the terms of this Agreement and thereafter discharged into the Encina Treatment Plant, and all infiltration allocable to Carlsbad as determined by Section 9 of this Agreement, shall be charged against Carlsbad's capacity rights in and to the Encina Treatment Plant and Ocean Outfall. Section 12. REPAIRS: The Encina Outfall Sewer shall be maintained by Buena in good repair and working order in accordance with sound engineering practices. It shall be the duty of Buena to make repairs on said Encina Outfall required to keep such outfall sewer in good operating condition. Except as provided in Section 13, the cost of all repairs shall be part of the maintenance costs of the Encina Outfall. Section 13. INTERRUPTION OF SERVICE: In the event of an interruption of services to Carlsbad in the Encina Outfall, as a result of disaster, operation of State or Federal law, discontinuance or interruption of service to Buena by the Encina Treatment Plant or Ocean Outfall, or any other cause beyond the control of Buena, Buena shall bear no liability and shall be held harmless by Carlsbad from any claims and liabilties for any injury to or damage to any person or persons or property or for the death of any person or persons arising from or out of such interruption of service or for any other damages or costs incurred by Buena as a result of such interruption of service. -3- \ttff Section 14. ARBITRATION: Except as otherwise provided herein, all controversies arising out of the interpretation or application of this agreement or the refusal of either party to perform the whole or any part thereof shall be settled by arbitration in accordance with the provisions of this section and where not provided by this section, in accordance with the statutory provisions of the State of California then in force. The controversy shall be submitted to a board of three (3) arbitrators which shall be appointed, one by Buena,, one by Carlsbad and the third by the first two. The party desiring arbitration shall notify the other party by a written notice stating the following: (1) that it desires arbitration, (2) the controversy to be arbitrated, (3) that it has appointed its nominee, and (4) that it requests the other party to appoint its nominee. Within thirty (30) days from the receipt of said notice the other party shall appoint its nominee. Within fifteen (15) days after the last party has appointed its nominee the two nominees shall appoint the third. None of the arbitrators shall be a resident of, or taxpayer in, or own property in, or have a place of business in, or be employed in or by, or have any contract with, or be an officer or employee of, either party. The arbitration board shall hold at least one hearing and, at least ten (10) days before said hearing, shall give each party written notice thereof. The arbitration shall be restricted to matters relative to that stated in the notice requesting arbitration. The arbitration board shall have no authority to add to or subtract from this agreement. Each party shall be given an opportunity to be heard and to present evidence. Upon conclusion of the hearing or hearings, the arbitration board shall reduce their findings of fact, conclusions of law and the award to writing, and shall sign the same and deliver one signed copy thereof to each public agency. Such award shall be final and binding upon both parties. A majority finding shall govern if the arbitrators' determination is not unanimous. Each party shall pay its own expenses, including the expenses of the arbitrator which it nominates. The expenses of the third arbitrator and the administrative costs of the arbitration proceedings shall be shared equally. Any Controversy which can be determined by an engineer's findings and which under this section could be submitted to arbitration may, if the parties thereto agree in writing to do so, be submitted to a named engineer who shall be the sole arbitrator. Such engineer shall be a member of the American Society of Civil Engineers and shall be disinterested as hereinbefore in this section required of arbitrators on an arbitration board. He shall proceed in the same manner and shall make findings, conclusions and an award in the manner provided herein for an arbitration board. -4- Section 15. NOTICE: Notices required or permitted under this agreement shall be sufficiently given if in writing and if either served personally upon or mailed by registered or certified mail to the clerk or secretary of the governing body of the affected party to this agreement. Section 16. LIABILITY: Nothing herein contained shall operate to relieve Carlsbad of any liability for damages to persons or property arising from or out of the installation, construction, operation, maintenance, repair, replacement or reconstruction of the aforesaid sewer connections and appurtenances or from any action of inaction of Carlsbad or its officers, agents or employees in connection therewith. And except as provided in Section 18 nothing herein contained shall operate to relieve Buena of any liability for damages to persons or property arising from or out of the installation, construction, operation, maintenance, repair, replacement and/or reconstruction of the aforesaid sewer connections and appurtenances or from any action or inaction of Buena or of its officers, agents or employees in connection therewith. Section 17. INDEMNITY: To the extent it may legally do so, Carlsbad shall defend and save and hold free and harmless Buena and its agents, officers and employees from any claims, liabilities, penalties or fines for injury to or damage to any person or property or for the death of any person arising from or out of any act or omission of Carlsbad, its agents, officers, employees or contractors, arising from or out of any defects in the installation, construction, operation, maintenance, repair, replacement or reconstruction of said sewer connections or appurtenances. Section 18. TIME OF ESSENCE: Time is of the essence of this agreement. Section 19. SEVERABILITY: If any section, subsection, sentence, clause, phrase or word of this agreement, or the application thereof, to any party, or to any other person or circumstance is for any reason held invalid, it shall be deemed severable and the validity or the remainder of the agreement or the application of such provision to the other parties or to any other persons or circumstances shall not be affected thereby. Each party hereby declared that it would have entered into this agreement and each section, subsection, sentence, clause, phrase and work thereof irrespective of the fact that one or more sections, subsections, sentences, clauses, phrases or words, or the application thereof to any party or any other person or circumstance be held invalid. -5- Section 20. This agreement shall be binding upon the parties hereto and the successors and assigns of each of them. -6- IN WITNESS WHEREOF, each party hereto has pursuant to resolution duly passed and adopted by its respective governing body caused this agreement to be executed the date first above written. BUENA SANITATION DISTRICT By. CITY OF CARLSBAD CLAUDE A. LEWIS, Mayor -7- SEWER SYSTEM' PUMP STATION - FORCE SAN MARCOS INTERCEPTOR <, ft,/ X I E H ZONE 5 LOCAL FACILITIES MANAGEMENT PLAN JANUARY 1987