HomeMy WebLinkAbout1987-09-22; City Council; 9168; Purchase of Mobile Intensive Care Unit0
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Cr ',OF CARLSBAD -- AGENE '"ILL
AB# T TLE: PURCHASE OF MOBILE INTENSIVE DEPT. HD.
MTG. 9:72- P� CARE UNIT
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DEPT. PCH
CITY MGR
RECOMMENDED ACTION:
Adopt Resolution No. _ 9„?yo , approving the purchase of a mobile intensive care
unit.
ITEM EXPLANATION
The 1987-88 Vehicle Replacement Budget includes $60,000 for the purchase of a mobile
intensive care unit that will be assigned to Fire Station #1. This unit will
replace the basic life support ambulance that has been in service 11 years and has
in excess of 92,000 miles.
Tn 1986, when a MICU was purchased, the vendors took many exceptions to the
specifications and, as a result, Council rejected the bids and authorized the
Purchasing Off.; er to re -bid the ambulance using revised specifications. This year
because of the difficulty in developing descriptive specifications for the MICU and
the length of time involved in the formal bidding process, the staff decided it was
more advantageous for the City to use Competitive Negotiations (Section 3.28.140
CMC) for the purchase of the MICU.
On July 6, 1987, Requests for Proposals for a Type III MICU were sent to five
vendors. Five responses were received on August 3, 1987. This number compares to
two bids that were received in February, 1986. Each proposal was reviewed and
evaluated by the staff of the Fire Department. The criteria used to judge each unit
included the following:
(1) Design of the patient compartment
(2) Availability of repair service
(3) Delivery
(4) Cost
(5) Past performance.
It was the decision of the staff that the unit manufactured by Superior Trans Med
best met the established criteria. The MICU that was purchased last year was also
manufactured by Superior. One of the advantages of purchasing the same type of unit
this year is that it will be possible to interchange the on -board equipment between
the two units. The overall experience and service with the unit from Superior has
been good. Also, the delivery date from Superior was acceptable. A timely delivery
of the MICU is i.mp'c;rtant since December 1st has been established as the date to have
the paramedics on the street in the La Costa area. The cost of the basic unit from
Superior Trans Med is $43,218.50. The optional equipment is an additional $7,977,
making the cost of the MICU $51,195.50, plus tax for a total of $54,267.23. Arata
Equipment submitted a proposal for their basic unit in the amount of $42,-638.50.
There are several reasons why the unit from Arata was not recommended. First, the
MICU is not designed for fire/medical usage, it is designed for paramedic usage
only. The storage area for the breathing apparatus and turn out gear is
inadequate. In addition to the lack of storage space in the cab and patient area of
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'the MICU, the delivery date from Arata was later than the date from Superior Trans
Med. For these reasons, the unit from Arata is not acceptable and the staff
recommends the purchase of the MICU from Superior Trans Med.
FISCAL IMPACT
Unencumbered funds in the amount of $843�,898.89 are available in the Vehicle
Replacement Account No. 620-5220-3900. The total cost of the mobile intensive care
unit is $51,195.50 plus tax, for a total of $54,267.23.
EXHIBITS
1. Purchase Agreement - Exhibit A.
2. Tabulation of Proposals - Exhibit B.
3. Resolution No. 92 go approving the purchase of a mobile intensive care
unit.
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PURCHASE AGREEMENT TERMS AND CONDITIONS BETWEEN
SUPERIOR TRANS-MED AND CITY OF CARLSBAD, CALIFORNIA
1.01 DEFINITIONS
1.010 The word "City" shall mean the "City of Carlsbad, California" and its
authorized representative.
1.011 The term "authorized representative" shall mean the Fire Chief and/or his
designee, and no other person. For the purpose of this agreement, the Fire Chief
of the Carlsbad Fire Department or his designee shall serve as technical advisor
to the Purchasing Officer, and shall assist and advise on all technical matters
pertaining to the materials, design, engineering principles and/or equipment
specified herein.
1.012 The word "Contractor" shall mean "Superior Trans-Med" and its authorized
representatives.
1.02 INSPECTION AND ACCEPTANCE
1.020 The City of Carlsbad, through its authorized representative, shall be the
sole judge as to the acceptability of materials, equipment and/or workmansh.ip.fi'rnished
under this agreement. All such decisions made shall be final. a
1.021 All material, equipment and workmanship furnished must be in conformity
with specifications, and will be subject to inspection and acceptance. The right
is reserved to reject and return at the risk and expense of the cont or any
portion of any shipment or schedule which may be defective or which fails to comply
with specification without invalidating the other items listed in schedule...
1.022 Proposed apparatus shall meet or exceed current ambulance specifications
as set forth by the Federal General Services Administration, and the specifications
contained in Exhibits B and C of this agreement.
1.023 An inspection by authorized representatives will be held at the Contractor's
facility:
A. After the module has been bolted to the chassis and the cabinetry
built, but prio►- to installation of the cabinetry in the module.
B. After final assembly, but prior to delivery.
Transportation costs for two authorized representatives shall be paid for by the
Contractor.
1.03 DISPUTES
Except as otherwise provided in this agreement, any dispute arising under this
agreement which is not disposed of by agreement shall be decided by the City
of Carlsbad through its authorized representative who shall reduce his decision
to writing and mail, or otherwise furnish a copy thereof to the vendor. This
decision shall be final and binding on both parties.
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1.04 CONTRACTOR'S SPECIFICATIONS
The Contractor must provide two (2) sets of specifications which contain apparatus
assembly drawings, complete wiring diagrams, and other information. The apparatus
drawing shall be not less than five views: top, front end, rear end, left side,
and right side, and shall be to a scale of not less than three fourths inch to one
foot and shall clearly indicate to accurate scale all exterior portions of the proposed
apparatus. Additional drawings shall be supplied that detail all interior portions
of the module portion of the apparatus. If the specifications differ in any respect
from the specifications contained in the attached exhibits, the City shall be the
sole judge of acceptance or rejection of same.
1.05 MANUALS
O.E.M. shop manuals, maintenance literature, and all related product literature
of all components found in the ambulance are to be provided. One copy of afore-
mentioned to be provided in high quality, loose-leaf binders. Binders will contain
a comprehensive table of contents and segmented into three (3) major sections:
1) Cab and Chassis; 2) Box; 3) Miscellaneous Equipment not Permanently Affixed
in Cab, On Chassis, or In Box.
1.06 WARRANTIES
At the time of delivery, the Contractor shall deliver to the City one (1) copy
of each of the certificates or forms properly completed and covering the apparatus
delivered:
A. Chassis manufacturer's certified warranty.
B. Patient cabin and body manufacturer's certified warranty.
C. Accessory item information and warranties.
At the time of acceptance of this agreement, the vendors shall complete the following:
"This is to certify that we, `r- Tts,;+,,,; i7:7e
of %4%
(Name of Firm)
�GC1 (Address) d�.r.�..oir si�a••�;s !A warrant this apparatus manufactured
by us as proposed to you to be free from defects in materials and workmanship
under normal use and service. If during a period of two (2) years from the date
of final acceptance, there is a failure of any part of the apparatus or equipment
due to defective material or workmanship, including latent defects,, we ,shalt replace
such part without cost to the City."
YSIPC
Name oV. p_aly.atus.
By:-r-
Auth6i ized Slgnature
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1.07 DELIVERY
1.070 The method will be truck freighted or other approved manner.
1.071 There will be a preliminary acceptance performance test by Carlsbad Fire
Department personnel.
1.072 The Contractor will be required to demonstrate the ambulance's functions,
operations, procedures, and maintenance to the authurized representatives.
1.08 LATE CHARGES
A charge of one hundred dollars ($100) will be deducted from the total price of
the unit for each day past the agreed upon delivery date that the unit is late.
The agreed upon delivery date is establi,hed as seventy-five (75) calendar days
after receipt of the written purchase order.
1.09 FINAL ACCEPTANCE
Final acceptance will be recognized as payment in full from the City. The City
will retain ten percent (10%) of the total purchase price until final acceptance
Is authorized by the Carlsbad Fire Department representative. The City, together
with its authorized representative, will be Vhe sole judge of final acceptance.
1.10 PAYMENT SCHEDULE AND TERRIES
The City agrees to purchase from the Contractor a 1987 Type III Mobile Intensive
Care Unit designed and built to the specifications contained in Exhibit B with
options contained in Exhibit C. The full purchase price for the vehicle and equip-
ment is $54, 267.23.
Payments shall be made based upon the following schedule: `.
A. Within thirty (30) days of receipt of vehicle, after preliminary acceptance
test: $48,840.51
B. Accompanying written notification of final acceptance of vehicle: $5;+426.72
C. Total: $54,267.23
1.11 NOTICE
All notices, requests, demands, and other communication shall be In writing and
sent by registered mail, certified mail, or hand delivery addressed' U5 the party's
principal place of business.
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Z.01
CONTRACTOR:
BY
(�UHN G. Y C;` SaTea anager
Superior Trans-Med
14700 Spring Avenue
Santa Fe Springs, CA 90670-1503
APPROVED AS TO FORM:
Q •.z3
VFNCENT F. BI ND , Jr.
City Attorney
CITY . ���'_-
J ES K. THOMPSON
Fire Chief
Carlsbad Fire Department
2560 Orion Way
Carlsbad, CA 92008
CITY OF CARLSBAD:
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LAUD . LE ,Mayor
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008-1989
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TABULATION OF PROPOSALS
FOR
TYPE III NICU
Exhibit B
Basic Van*
Vendor
1986 Gas Engine
Arata Equipment
$42,638.50
10511 Lindley Ave.
Northridge, CA 91325
Gene Maloney
44,720.00
1887 Laurelwood
Thousand Oaks, CA 91362
Leader Industries
45,908.00
10941 Weaver Ave.
South E1 Monte, CA 91733
Superior Trans Med
43,218.50
P.O. Box 3503
Santa Fe Springs, CA 90670
Western Ambulance
46,384.00
9020 Elk Grove Blvd.
Elk Grove, CA 95624
* Price listed does not include optional equipment. The
cost for the options
will add an additional $8,000 to the Basic VAn price.
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RESOLUTION NO. 9240
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE PURCHASE OF A
MOBILE INTENSIVE CARE UNIT.
WHEREAS, the City of 'Carlsbad desires to purchase a mobile intensive care
unit;
WHEREAS, the City is unable to develop descriptive specifications;
WHEREAS, it is desirable for the mobile intensive care unit to be
compatible with existing unit to interchange the on -board equipment;
WHEREAS, requests for proposals for the purchase are most advantageous to
the City;
WHEREAS, proposals were solicited from five vendors and were judged against
known criteria;
WHEREAS, the purchase of the mobile intensive care unit from Superior Trans
Med is in the best interest of the City.
The City Council of the City of Carlsbad, California, does hereby resolve
as follows:
1. That an agreement between the City of Carlsbad and Superior Trans-Med
for the purchase of a mobile intensive care unit, a copy of which is attached
(Exhibit A) and made a part hereof, is hereby approved.
2. That the Mayor of the City of Carlsbad is hereby authorized and
directed to execute said agreement for and on behalf of the City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of
the City of Carlsbad on the 22nd day of September 1987, by the following
vote, to wit:
AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
NOES: None
ABSENT: None
GL'A DE A. LEWIS, Mayor
ATTEST:
ALETHA L. RAUTENKR NZ, City Clerk ,
(SEAL)
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