HomeMy WebLinkAbout1987-11-03; City Council; 9208; CITIZEN COMMISSIONS/COMMITTEES*. 4
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ClYOF CARLSBAD - AGENaBILL & Li
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ClTl CITIZEN COMMISSIOLVS/COMMITTEES MTG.~
DEP TITLE:
DEPT. Council CITY I RECOMMENDED ACTION:
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Review the list of suggestions to improve the effectivenes commissions in Carlsbad and direct staff to take the appropr
actions.
ITEM EXPLANATION:
On August 18, 1987 , the City Council endorsed a program whe Council Member Larson would host a meeting of the chairperson all standing citizen commissions and Committees to develop i on how to improve the effectiveness of commissions in Carlsba
Council Member Larson held khat meeting on September 24, 1 In general, the chairpersons in attendance had no m complaints. The suggestions which were generated at this mee
primarily seek to refine the current system.
One of the most frequently voiced suggestions was for the Cou to make known its expectations of commissions and pro commissions with the City's broad goals and specific policies
Attached for your review is a list of citizen commissions committees and their purposes as summarized from their respec establishing resolutions, ordinances and municipal codes.
EXHIBITS :
1. List of suggestions generated at the September 24,
meeting of chairpersons.
2- List of standing commissions/committees and their respec purposes.
I
- e 0 - EXH
QUESTION: What ideas do you have on improving the internal function of commissions?
GOALS/PURPOSE :
(5) Review the function and purpose of the commission
(4) Update the commissioners' handbook
(1) Commissioners should exchange basic philosophies
(0) Having a large, specific goal or task brings the regarding the commissionls goals and programs
commission closer together as a team (e.g. Senior Citizen Center)
MEETINGS :
(3) Commissioners should have a clear definition of the
(2) Legal assistance should be made available during th
(1) Chairperson should exert strong leadership
(1) More participation from all members
(1) Commissioners should make sure to do their homework
(0) Hold periodic meetings for commissions which meet
role
meeting; perhaps having the attorney on call
(1) Public embarrassment is out, positive PR is in
call
INFORMATION:
(2) Increase communication between the commissions and staff (2) Provide new commissioners with an orientation of Ci resources and organization
(0) Have a complete information circle by exchanging th minutes for the City Council, Commissions and Ad Hc committees
(0) Use staff to bridge the information gap between cor missions
INTERPERSONAL SKILLS :
(3) Have more informal interaction (e.g. site tours) (1) Interact on a social level (e.g. dinner)
(0) Hold a workshop as llindividualsQ1 not as "commission
( ) Denotes the number of participants who felt this suggest was among the top six.
- 0 e
QUESTION: What suggestions do you have for improving communication between the commissions and the Cit Council?
GOALS/PU€U?OSE :
(9) Council should make known its expectations commissions. It should provide commissions with th City's broad goals and specific policies
(0) If a commission is unsure of its direction, it shou appear directly before the City Council
INFORMATION:
(4)
(3)
(2)
(0)
(0)
(0)
(0)
(0)
(0)
More feedback on City Council decisions
Information presented to City Council is not always the same as presented and transmitted from commissi Minutes of City Council meetings should be distribL to all commissions Monthly reports of commission meetings should be sk: Summary of commission meetings presented at City Council meetings to allow for live interaction More direct communication with the City Council Use commissions for input; take advantage of their expertise Council members should make it clear they are open advice from all committees and commissions What is the most effective way to communicate betwe the City Council and commissions?
INTERPERSONAL SKILLS:
(2) Hold workshops with the City Council and commissior
(0) Hold annual brainstorming sessions to improve the function of commissions in Carlsbad
OTHER:
(5) Call the southern portion of Carlsbad "South Carlsl:
(3) City Council members should attend one meeting per
(0) Broadcast the City Council meetings live, not delal
(not La Costa)
of each of the commissions
( ) Denotes the number of participants who felt this suggest was among the top six.
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