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HomeMy WebLinkAbout1987-11-10; City Council; 9213; Purchase of Financial Software. a 0 n cr n 9 4 .. 2 0 F 0 a f 00 z 3 CIWF CARLSBAD - AGENDWILL AB# 92 /3 TITLE: PURCHASE OF FINANCIAL SOFTWARE DEPT. t CITY A1 MTG. DEPT. 1s CITY MI RECOMMENDED ACTION: Adopt Resolution No. 92B9 , transferring $42,000 from the contingency into the Data Processing budget for purchase of a perpetual license to Finance and Payroll software source code. ITEM EXPLANATION Financial and Payroll software packages from Tamas & Associates (now known were installed on the City's computer in 1984. extensive review of the software market and analysis of available packages. Staff's experience with the software since installation in 1984 has been F On the other hand, staff's experience with the vendor has been le satisfactory. Though maintenance agreements were kept active, in rea' maintenance was performed by the City's data processing staff due responsiveness of the vendor. Therefore, staff believes the discontinuance of maintenance with the v desirable. In accordance with the agreements which were signed upon install the software, the City may discontinue support services and continue to software by purchasing a perpetual license for all the source code. Data PI needs access to the source code to maintain the software. Additionally, a? reporting needs or state reporting requirements change, staff would need tt code to modify the program to meet those needs. FISCAL IMPACT The cost of the source code for the Financial and Payroll software pac $42,000. This is an unbudgeted cost, and would require a fund transfer contingency account. This transfer of $42,000 will reduce the contingencj to $1,454,564. Data Processing staff will be maintaining the software, eliminating the annual maintenance charges of $9,600. EXHIBITS 1. Resolution No. 7289 , transferring funds, and approving the purch - 11-10-87 The selection was made foll perpetual license. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 e RESOLUTION NO. 9289 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, TRANSFERRING FUNDS FOR THE PURCHASE OF A PERPETUAL LICENSE FOR THE FINANCE AND PAYROLL SOFTWARE SOURCE CODE. WHEREAS, Finance and Payroll software applications wc installed in 1984, and; WHEREAS, the City desires to purchase a perpetual lic to use the software source code; and WHEREAS, the original agreements provide that such a license may be purchased at a cost of $42,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Carlsbad, as follows: 1. That the above recitations are true and correct. 2. That the purchase of the perpetual license for th source code of the Finance and Payroll software is approve 3. That the transfer of $42,000 from the contingency account (Account #001-840-1990-2999) to the Data Processin1 budget (Account #640-1920-2667), is hereby approved. i PASSED, APPROVED AND ADOPTED at a regular meeting of City Council on the 10th day of November , 1987, by following vote, to wit: AYES: Council Members Lewis, Kulchin, Pettin NOES: None ABSENT: None Kg2: CtAUDE A. IEWIS, Ma: ATTEST: &Y?& /I?&& 1