HomeMy WebLinkAbout1988-01-26; City Council; 7158-15; Thiry-Sixth Supplement to the Encina Joint Powers Basic AgreementCITOF CARLSBAD — AGENDS ILL
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TITLE:
THIRTY-SIXTH SUPPLEMENT TO THE
ENCINA JOINT POWERS BASIC AGREEMENT
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RECOMMENDED ACTION:
Council adopt Resolution No . &?-*%& authorizing execution of the Thirty-
Sixth Supplement to the Encina Joint Powers Basic Agreement providing for
accelerated design of the Phase IV expansion to the Encina Water Pollution
Control Facility.
ITEM EXPLANATION:
In order to insure that adequate wastewater treatment capacity is available
to meet Growth Management Standards, it has been determined that there is
a need to accelerate efforts to expand the Encina Water Pollution Control
Facility. To expedite this process, the Encina Joint Advisory Committee
is recommending the design of the facility expansion be "fast-tracked," as
well as construction of additional pumping facilities utilized in the
sewer outfall system.
The Thirty- Sixth Supplement and the accompanying Capital Improvement Program
adjustments accomplish the project acceleration by funding the design
costs and pump installation in the current fiscal year.
Cost allocations utilized in the supplement are based on current Unit 1
ownership, of which Carlsbad's share is 25.4%. Actual contributions will
be adjusted when the final Phase IV cost allocation program is approved
with the Year 2020 Facilities Plan. At that time, new ownership costs
will be established, and it is likely that Carlsbad ownership percentage
and costs will increase.
FISCAL IMPACT:
Accelerated funding of design will increase Carlsbad's 1987/1988 Encina
Cost by $557,530. Adequate funds have been allocated in the City's Capital
Improvement Program to fund this increase. Available funds of $1,380,000
were previously allocated for plant expansion costs and carried forward
into the current year's budget. The proposed allocation will leave $822,470
for distribution toward future expansion costs.
EXHIBITS:
1. Resolution No.authorizing execution of the Thirty-Sixth
Supplement to the Encina Joint Powers Basic Agreement.
2. Thirty-Sixth Supplement to Encina Joint Powers Basic Agreement.
3. December 30, 1987 Encina request to "fast-track" design.
1 RESOLUTION NO. 88-20
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
3 CALIFORNIA, AUTHORIZING THE CITY OF CARLSBAD TO EXECUTE THE
THIRTY-SIXTH SUPPLEMENT TO THE BASIC AGREEMENT TO PROVIDE
4 FOR THE DESIGN OF PHASE IV OF THE ENCINA WATER POLLUTION
CONTROL FACILITY AND THE DESIGN AND CONSTRUCTION OF INTERIM
5 IMPROVEMENTS TO UNIT J OF SAID FACILITY AND APPROVING REVI-
SIONS TO THE ENCINA CAPITAL IMPROVEMENT BUDGET
6
7 BE IT RESOLVED by the City Council of the City of Carlsbad, California as
fol1ows:
1. That the City of Carlsbad hereby approves and agrees to the Thirty-Sixth
Supplement to the Basic Agreement authorizing the design of Phase IV of the
11 Encina Water Pollution Control Facility and the design and construction of
12 interim improvements to Unit "J" of said facility.
13 2. That the Mayor of this City be, and is hereby, authorized to execute
14 the Thirty-Sixth Supplement to the Basic Agreement on behalf of the City of
15 Carlsbad.
16 3. BE IT FURTHER RESOLVED, that the City of Carlsbad approves the revised
17 Encina 1987-1988 Capital Improvement Program increasing Phase IV expansion
13 funds from $1,015,000 to $3,210,000 to fund the accelerated design as outlined
19 in Exhibit A attached.
20 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
21 Council held on the 26th day of January .1988 by the following vote, to
22 wit:
23
24 AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
25 NOES: None
26 ABSENT: None
27 £t/ftJDE A. LEWS, Mayor
ATTEST:
28 "
ALETHA L. RAUTENKRANZ, City Cle^k
(SEAL)
HEVISH) ENCINA CAPITAL IMPMOVEMEHT PROGRAMFY 1N7/II
Ref: 8G.2290.
00Om
PROJECT
Encina WPCF (Unit I)
Facility Planning and EIR Effort'
Phase 1V3
Design
Existing Contract
Contingencies
Construction
Construction
Administration. CM. Gontingen.
Plant Rehabilitation*
Solids Management
Emergency Sludge Storage
Regional Solution9
EIR. financial ft Institution
arrangements, etc.)
Land
Stage 1 design
Stage 1 construction
Stage 2 design ft construction
(Encina-only solution')
(EIR. financial arrangements,
etc.)
(Land)
(Stage 1 design)
(Stage 1 construction)
(Stage 2 design ft construct.)
Ocean Outfall (Unit J)
Effluent Pump No. 3
EIR«
Design
Construction
Effluent Pump No. 4 and
Surge Tower:' Planning'.
Design?. Construction
Parallel Outfall
Planning. Design, Construct.
TOTAL - With Reg. Solids Manage.
TOTAL - With Encina-Only Solution
FACILITY REP1ACBMENT'
1987-88
175.000
2.269.000
233.000
(Op Budget)
125,000
100,000
(200.000)
(50.000)
-58.000
2.960,000
(3.210,000)
884.000
1988-89
300.000
500.000
56,000
150.000
100,000
100.000
(452.000)
342.000
1.546.000
(2.000.000)
929.000
1989-90
21.675.000
4.335.000
58.000
105.000
1.504.000
(475.000)
(5.589.000)
220.000
27.897.000
(33.961.000)
975.000
1990-91
21.675.000
4.335.000
61.000
3.158,000
(11.736.000)
220,000
29.449.000
(41.185.000)
1.024.000
' 1991-92
1.885.000
377,000
64.000
2.326.000
(2.326.000)
1.075.000
1992-07
i
1.460.000 / |
\ f
1.546.000
(6.543.000)
i "'•\ ./
64.300.000
67.306.000
(73.849.000) m
X
26.700,000 ^
mFootnotes: —
1. Assumes 5* Inflation/Year. H
Does not include Units B through H. Those units' CIP are prepared and administered by the Cities of Carlsbad and Vista. >
Pending results of Facility Plan and EIR.
Major capital outlays toward plant rehabilitation from annual budget.
Based on Phase II NCS9VB Project Report.
Planning and EIR efforts for 3rd and 4th effluent pumps and surge tower extension are Included under Unit I.
Design of 4th effluent pump and surge tower extension is Included under Unit I.
THIRTY-SIXTH SUPPLEMENT TO BASIC AGREEMENT
TO PROVIDE FOR (1) DESIGN OF PHASE IV
OF ENCINA WATER POLLUTION CONTROL FACILITY, AND 2)
DESIGN AND CONSTRUCTION OF INTERIM IMPROVEMENTS TO UNIT J.
This Thirty-sixth Supplement to the Basic Agreement is made and entered into
as of the of 19 , by and among: CITY OF VISTA ("Vista"), a
municipal corporation; CITY OF CARLSBAD ("Carlsbad"), a municipal corporation;
BUENA SANITATION DISTRICT ("Buena"), a county sanitation district, SAN MARCOS
COUNTY WATER DISTRICT ("San Marcos"), a county water district; LEUCADIA COUNTY
WATER DISTRICT ("Leucadia"), a county water district; and ENCINITAS SANITARY
DISTRICT ("Encinitas"), a sanitary district.
RECITALS
A. Vista, Carlsbad, Buena, San Marcos, Leucadia and Encinitas, own and
operate a Joint Sewer System, including Unit I the Encina Water Pollution
Control Facility and Unit J, the Ocean Outfall.
B. An enlargement of the Encina Water Pollution Control Facility (Unit I)
is currently being planned called Phase IV which will provide for an increase in
the capacity of Units I and J. This expansion is necessary to meet further
flowage demands of the parties hereto and environmental protection requirements
of applicable law.
C. It is necessary to designate the Leucadia County Water District
("Leucadia") administrator of the project and authorize said agency to act as
lead agency to complete all work as may be necessary to expand the facility in
accordance with state and federal regulations.
-1-
D. Prior to th^^ompletion of Phase IV, it is -»«4cessary to expand the
capacity of Unit J (Ocean Outfall) to meet present flowage demands of the par-
ties hereto, and environmental protection requirements of applicable law.
E. It is necessary to proceed in a timely manner with certain aspects of
this project prior to the adoption of the Year 2020 Facility Plan. Therefore, it
is necessary to collect funds for the project using present Unit I ownership
allocations until adoption of the aforementioned Facility Plan, after which some
adjustment to the formula for cost allocation may be necessary.
F. This Supplement to the Basic Agreement is made pursuant to the provi-
sions of Article 1, Chapter 5, Division 7, Title 1, of the Government Code of
the State of California (commencing with Section 6500), relating the joint exer-
cise of powers common to all public agencies; in this case being Vista,
Carlsbad, Buena, San Marcos, Leucadia and Encinitas, each of which is authorized
to contract with the others pursuant thereto.
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
Section 1. Phase IV Enlargement of Units I and J
Units I and J shall be enlarged and improved to meet future flowage demands
of the parties hereto, and environmental protection requirements of applicable
law, and such shall hereafter be referred to as the Phase IV Enlargement. The
enlargement is a joint project of Vista, Carlsbad, Buena, San Marcos, Leucadia
and Encinitas.
Section 2 Designation of Administrator/Lead Agency
Leucadia is hereby appointed as the Administrator of the joint project and
is authorized to contract for engineering services as hereinafter provided.
Pursuant to the provisions of Section 21165 of the California Public Resources
Code, Leucadia, as the lead agency, has caused to be prepared a Facility Plan
and Environmental Impact Report for the Phase IV Enlargement.
-2-
Section 3. Phas§«iy Engineering Services
The engineering services to be furnished under the contract(s) executed by
Leucadia and authorized hereunder shall include the following:
(1) Preliminary engineering;
(2) Design services, including preparation of contract documents;
(3) Preparation of operation and maintenance manuals;
(4) Miscellaneous engineering services;
(5) Preliminary construction management services.
Section 4. Payment for Cost of Phase IV Engineering Services
The parties hereto shall advance to Leucadia the estimated costs of such
engineering services contracted for by Leucadia in the following proportions:
Vista, 30.00%; Carlsbad, 25.4%; Buena, 4.59%; San Marcos, 17.78%; Leucadia,
16.67%; and Encinitas, 5.56%. These proportions are based upon existing
ownership percentages in Unit I. However, the ultimate liability of each of
the parties hereto for the costs of such engineering servcies shall be equal to
the actual total cost of such engineering services multiplied by the proportions
to be set forth and adopted as part of the Year 2020 Facility Plan by all par-
ties hereto. The parties hereto shall advance to Leucadia forthwith, as admi-
nistrator, for the engineering services described in paragraphs (1) through (5)
of Section 3 of this Agreement, an amount that shall be set forth in the duly
adopted Operating Budget of the EWPCF. Thereafter, each party hereto shall pay
Leucadia for the engineering services described in section 3 of this Agreement,
upon written demands forwarded to them by Leucadia. Such demands will be for-
warded and such payments shall be made at such times as will enable Leucadia to
pay for the costs of such services. Leucadia shall be strictly accountable to
all parties hereto for all funds received by it pursuant to this Agreement and
shall maintain adequate records of all receipts and disbursements' pursuant
hereto.
-3-
Section 5. Interhw'Expansion of Unit J
The Encina Ocean Outfall System shall be enlarged and improved by adding a
third pump and associated equipment, to meet short-term flowage demands of the
parties hereto. The cost of such expansion is set forth in the duly adopted
operating Budget for the Facility and shall be paid for in the percentages set
forth in Section 4.
Section 6. Payment for Cost of Interim Expansion of
Unit J
The estimated cost and allocation between agencies of such cost of the
interim expansion, including design and construction, is as follows:
Agency Share of Cost of Interim Unit J Expansion
Vista $120,000
Carlsbad 101,600
Buena 18,360
San Marcos 71,120
Leucadia 66,680
Encinitas 22,240
$400,000
Cost allocations are based upon present ownership percentages in Unit I. The
ultimate liability of each party hereto shall be equal to the actual cost of
design and construction multiplied by the proportions to be set forth and
adopted as part of the Year 2020 Facility Plan.
Section 7. Counterparts
This Agreement may be executed in counterparts, and upon excution thereof by
all of the parties set forth on page 1 hereof, each such counterpart shall be
deemed to be an original.
IN WITNESS WHEREOF, each party hereto has caused this Supplement to Basic
Agreement to be signed by its representative officials heretofore duly
authorized by the legislative bodies thereof.
-4-
CITY OF VISTA
Approved by Resolution
No. on By,
Chairman
Approved by Resolution
No. 88-20on 1/26/88
CITY OF,CARLSBAD
B,
Mayor
BUENA SANITATION DISTRICT
Approved by Resolution
No. on By
Clerk, Board of Supervisors
Approved by Resolution
No. on
SAN MARCOS COUNTY WATER DISTRICT
By
President
By.
Secretary
LEUCADIA COUNTY WATER DISTRICT
Approved by Resolution
No. on By_
President
ENCINITAS SANITARY DISTRICT
Approved by Resolution
No. on BY.President
POLLUTION ENCINA WATER POLLUTION CONTROL FACILITY
6200 Avenida Encinas
December 30, 1987 Carlsbad, CA92009-0171
Telephones (619) 438-3941
Ref: 1V.4190
City of Carlsbad
1200 Elm Avenue
Carlsbad, California 92008
Attention: Mr. Lloyd Hubbs
Subject: Encina Water Pollution Control Facility - Phase IV Expansion
The need for additional wastewater treatment and disposal capacity in the
Encina service area has been under study for the last year. A draft Facilities
Plan to the year 2020 has been reviewed by the Encina Joint Advisory Committee
(JAC). In light of the information in the draft plan and the recent and pro-
jected north county growth the JAC has authorized "fast tracking" of additional
treatment (Unit I) and disposal (Unit J) facilities. Therefore, the JAC
RECOMMENDS
The Encina member agencies:
1. Adopt the Thirty-Sixth Supplement to the Encina Basic Agreement; and
2. Adopt a revised Encina FY 87/88 Capital Improvement Program Budget
increasing it from $1,015,000 to $3,210,000.
DISCUSSION
The Thirty-Sixth Supplement authorizes Leucadia County Water District (LCWD) to
administer the Encina Phase IV project to expand Unit I (treatment plant) and
Unit J (ocean outfall). The Supplement provides that Phase IV design funds be
initially provided under present Unit I ownerships. In addition, design and
construction of a third pump on the outfall will be funded initially on present
Unit I ownerships. The Supplement contains provisions that allow for adjust-
ments in Phase IV costs based on actual ownerships in the final Year 2020
Facility Plan.
The Facility Plan is scheduled for adoption by the member agencies in June
1988. It will incorporate a Phase IV cost allocation based on several factors
including revised ownerships and Phase IV costs (planning, design and
construction). Adjustments for pre-Phase IV ownerships in both Unit I and
J will be factored. The allocation will also consider adjustments in ownerships
for existing common facilities, such as the operations/administration building.
In addition, the final Facility Plan will incorporate any required mitigative
measures resulting from the on-going environmental review. Certification of the
Facility Plan Environmental Impact Report by LCWD is scheduled for May 1988.
SERVING THE CITY OF VISTA, CITY OF CARLSBAD, BUENA SANITATION DISTRICT, SAN MARCOS COUNTY WATER DISTRICT,
LEUCADIA COUNTY WATER DISTRICT AND ENCINITAS SANITARY DISTRICT
December 30, 1987
Page Two
A copy of the revised Encina FY 1987/88 Capital Improvement Program (CIP) Budget
is attached. For information the existing CIP is also attached. The FY 87/88
increase from $1,015,000 to $3,210,000 reflects the "fast tracking" of Phase IV
and the ocean outfall third pump designs. The increase of $2,195,000
($3,210,000 - $1,015,000) will be spread among the member agencies in
accordance with existing Unit I ownerships as follows:
Present Unit I Increased CIP
Vista 30.00% $658,500
Carlsbad 25.40% 557,530
Buena 4.59% 100,750
San Marcos 17.78% 390,272
Leucadia 16.67% 365,906
Encinitas 5.56% 122,042
Total 100.00% $2,195,000
A request to the member agencies for the above funds will be made prior to
the LCWD January 28, 1988 meeting. It is at this meeting that the Phase IV
design contract ($2,269,000) will be considered for award if the member agencies
have adopted both the Thirty-Sixth Supplement and the revised CIP and the funds
have been forwarded.
In summary, the Thirty-Sixth Supplement and revised Capital Improvement Program
will provide initial funding and authorization for the following:
Increasing Encina liquid treatment capacity from 22.5
millions gallons per day (mgd) to 36 mgd.
Increasing solids treatment capacity from 22.5 mgd to 38
mgd.
Increasing permanent outfall disposal capacity from 40.5
mgd peak wet weather flow (PWWF) to 65.0 mgd PWWF.
Increasing interim disposal capacity via temporary flow
equalization from 65.0 mgd PWWF to 81 mgd PVVWF.
Preliminary allocations of these capacities are shown on Tables 1 and 2
(attached). Final allocations will be included in the final Facilities Plan.
Very truly yours,
Richard W. Graff
General Manager
RWG:maj
Attachments
pc: Roy Gann, w/attachments
Joan Geiselhart, w/o attachments
JAC w/o attachments
ENCINA WATER POLLUTION CONTROL FACILITY
6200 Avenida Encinas, Carlsbad, CA 92008-0171 (619) 438-3941, (619) 438-3954
Serving North
San Diego County