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Home My WebLink About1988-03-08; City Council; 9319; Traffic Signal Maintenance4B# 93/9 MTG. DEPT. U/M -- ~~~ RECOMMENDED ACTION: TITLE DEPT. dD.0 TRAFFIC SIGNAL MAINTENANCE AGREEMENT Adopt Resolution No. 8f-7/ approving an agreement with Alexander Traffic Signals/Street Lighting of San Diego to provide traffic signal maintenance and repairs. ITEM EXPLANATION: The City has provided for routine maintenance and emergency repair of traffic signals through a contract with Southwest Traffic Signal Service, Inc. This contract has expired. On December 16, 1987, a "Notice to Bidders" was advertised and sealed bids were received from three (3) bidders on a Traffic Signal Maintenance Agreement. Since this is a service contract, bids were evaluated by using the maintenance and repair history to forecast each bidders total estimated annual price/cost (see Exhibit 2). Using this evaluation method, the estimated annual cost for each bidder was determined to be: Alexander Traffic Signals/St. Lighting $154,603 Signal Maintenance, Inc. 164,797 Southwest Traffic Signal Serv., Inc. 167,074 Alexander Traffic Signals/St. Lighting is the lowest responsive bidder with a calculated annual cost of $154,603. The rates proposed by this bidder are lower than current rates. FISCAL IMPACT: The FY1987-88 budget allocated $115,000 for miscellaneous consultants in account 001-54-10-2479, which includes traffic signal maintenance. There is currently $90,039 in the account. It is estimated that $51,600 will be required this fiscal year to accomplish the work. EXHIBITS : 1. Resolution No. rr-71 approving agreement. 2. Chart of Computations. 0 0 g. - m $4 c a a, m u m 03 a .rl u a, 8 1. h m b n e \o d +e r! 0 \o * ul 4 w- n e h 0 h \o d +E- m 0 0 0 0 0 0 m h m n 0 N +E- m m m U hl +E- n \o \o h -j. m +E- m al 0 0 d N +e m m Q\ N # h m b 4 w- h Lb\ 0 0 N m m * 4 m a, in rn rlclo $4 (d uvs 0 0 m 0 h n 0 0 \o m N \o * n m co e d +e m m m v-4 * al 0 fi a, .rl $4 Cd a 'X ma, A 0 0 \o e h n d 0 d w- 0 0 \o e h .-4 0 4 iff .) 0 0 \o e h d 0 d +E- L 5N $4 *e 0 0 0 hl h e4 m e3- n 0 0 0 m n d N * 0 W 0 0 m \D m * +e 0 h rJ m * I I A L i I t < 1( 13 1: 1: 14 1: le 17 1€ 19 2c 21 22 23 24 25 26 27 28 RESOLUTION NO. 88-71 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIAf APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND ALEXANDER TRAFFIC SIGNALS/STREET LIGHTING FOR THE TRAFFIC SIGNAL MAINTENANCE IN THE CITY OF CARLSBAD BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. That certain agreement between the City of Carlsbad and Alexander Traffic Signals/Street Lighting of San Diego for maintenance of traffic signals in the City of Carlsbad, a copy of which is attached hereto and incorporated herein by reference, is hereby approved. 2. The Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED by the City Council of the City of. Carlsbad at a regular meeting held the - 8thday of March , 1958, by the following vote to wit: AYES: Council Members Kufcbin, Petrine and Larson NOES: None ABSENT: Council Members Lewis and Mamaux ATTEST : CLAUDE UYWI’;, Mayor ANN J. KUL N, Mayor Pro-Tern A TRAFFIC SIGNAL MAINTENANCE AGREEMENT THIS AGREEMENT, made and entered into this day of , 198 , by and between the CITY OF CARLSBAD, - California, a municipal corporation, hereinafter referred to as rlCitylr, and , hereiiiaf ter referred to as rtContractortr. W I T N E S S E T H: WHEREAS, the City does find that the proposal tendered by the Contractor for traffic signal maintenance, including the furnishing of all labor, services, materials, and equipment, was a responsible proposal and of high standards; WHEREAS, the City of Carlsbad does further find and determine that it would be in the best interests of the City that said proposal be accepted and the contract be awarded to the C!o ii t r ac tor ; NOW, THEREFORE, for aiid in consideration of the mutual covenants and promises of the parties hereto and upon the express terms aiid conditions hereinafter set forth, it is agreed by aiid between them, and each with the other, as follows: 1. This agreement shall consist of and include Exhibit A, List of Signalized Intersections. The agreement document and exhibit are intended to cooperate and be coordinated so that any one called for and any one not mentioned in the other or vice versa, is to be executed the same as if mentioned in the agreement documents. 2. The said Contractor agrees to furnish all tools, Pquipment, apparatus, facilities, labor, services and materials, arid perforin all work necessary to maintain in good and workerlike manner traffic signal facilities according to the proposal submitted and accepted as in all agreement documents hereinabove referred to. It is understood and agreed that all said labor, services , materials, and equipment shall be furnished and said work performed and completed by the Contractor as an independent Contractor, subject to the inspection and approval of the City acting through its Utilities and Maintenance Director or designated representative. 3. The Contractor shall provide the maintenance of traffic signal control equipment as set forth in this section, unless directed otherwise by the Utilities and Maintenance Director or authorized representative. A. Monthly Maintenance Work Items: a, Visual check of installation. b. Straighten, adjust, and align signal and pedestrian heads as may be found to need correcting. c. Replace lamps, ballasts, and related items as may be found needed to be corrected. d. Identify and report in writing emergency corrective items or actions when observed and believed necessary by Contractor and review with the City; non- einergency items will be reported on monthly report. -2- e. Check of detector operations and adjust. f. Check timing plan and adjust as necessary to conform with City's timing sheet. B. Quarterly Maintenance Work Items: a. Those work items listed under monthly maintenance. b. Inspect and observe operation of all detectors, push buttons, amplifiers, and related detection equipment and make all adjustments and repairs as required. c. Check general condition of traffic signal poles and mast arms, traffic signal heads, pedestrian signals, opticom, (detectors and discriminators), brackets, backplates, and other visual appearance items and make adjustments or appropriate action as required. C. Semi-annual Maintenance Work Items: a. Those work items listed under monthly and quarterly work items. b. Check inductance of all vehicle loop detectors and repair or replace, as required. c. Replace any and all air filters. D. Annual Maintenance Work Items: a. Those work items listed under monthly, qiiarterly and semi-annual work itpms. -3- _- b. Re-lamp the traffic signals. c. Contractor agrees to replace all lamps annually, (except programmed visibility type lamps). Defective programmed visibility type lamps shall be replaced on an individual basis as required, and the material cost for these lamps will be reimbursed to the Contractor by the City. d. Upon total lamp replacement, Contractor shall clean and polish all lenses and reflectors, replace all broken or defective parts, and align signal heads. 4. Contractor agrees to furnish replacement lamps for all signals. Contractor agrees to use only standard traffic signal lamps as nianufactured by General Electric Company or Sylvaiiia Company, or other equivalent manufacturer approved in writing by City. Contractor is to furnish special long lasting anti-static cleaning agent for lenses and reflectors. Contractor will replace lamps and clean reflectors and lenses on a regular schedule as a ''group re-lamping" program. The City will answer all light-out calls as reported. Any broken parts of signal head will be noted and the information to be forwarded to the Contractor for replacement or repairs (except that the City may, at its option, make these replacements or repairs.) 5. Contractor agrees to provide service twenty-four (24) liours per day for the servicing of traffic signal controllers and systems equipment covered by this agreement. The City agrees to -4- take care of routine burnouts and problems during the normal working hours. Response for eniergency problems during non- working hours shall be two (2) hours or less. 6. Contractor agrees to provide the same service twenty- four (24) hours per day for the repair of other equipment and appurtenances such as safety lighting, pedestrian signals , flashing beacons and detector devices which the contractor may be called upon from time to time by the City to repair, replace, or refurbish. 7. Contractor may be required and does agree to rehabilitate and refurbish traffic signal controllers at certain street intersections. Controllers will be provided by the City. Necessary materials required for installation will be provided by the Contractor. All labor and material will be provided in accordance with Bid Proposal. 8. The Contractor shall maintain a record of work accomplished which shall include date, time in, time out and location of work and costs for equipment used, parts and supplies used and persons who did the work. This report shall be submitted with the monthly billing. In addition, the report shall indicate any t.raf f ic signal maintenance work that needs to be accomplished. 9. (a) For and in consideration of furnishing said labor, services, materials and equipment under paragraphs 3, 4 and 5, except when such repairs are necessitated by obsolescence or , accidental damage such as collision, acts of God and vandalism. Contractor shall be entitled to receive and shall be paid by the -5- City the sum of $52.70 per month for each signalized intersection. (b) For and in consideration of furnishing said labor, services, materials and equipment under paragraph 6 when such repairs are necessitated by obsolescence or accidental damage, Contractor shall be entitled to receive in addition to the monthly sum above, a per call sum based upon the invoice cost of materials, adjusted cost of labor, and a reasonable percentage for overhead and profit, not to exceed 15%. (c) Said sums shall be paid by the City to said Contractor each month as said sums shall be billed to the City and became due and payable. 10. Once each year after the first year of this agreement (but not retroactively), upon request by the Contractor and approval by the Utilities and Maintenance Director, said monthly maintenance sum per intersection shall be subject to change in accordance with the Consumer Price Index, San Diego, as published by the U.S. Department of Labor, based on one-half of the percentage change in the index from the first month of this agreement to each succeeding anniversary thereof. 11. In the event notification is made at other than the beginning of the monthly agreement period, payment for that month shall be prorated from the day the Contractor is notified. 12. The Contractor agrees to commence the work provided for herein immediately upon the completion of the execution of this agreement and the delivery to Contractor of an executed copy thereof and to continue in a due and diligent workerlike manner -6- and without interruption. This agreement shall extend for a period of one (1) year from the date hereof. The Utilities & Maintenance Director may extend this contract for three (3) additional one (1) year periods for a total contract period of four (4) years, upon satisfactory performance. 13. (a) The Contractor shall carry public liability arid property damage insurance in an amount not less than One Million Dollars ($1,000,000) for injuries, including accidental death, for any one person, and subject to the same limit for each person in an amount not less than One Million Dollars ($1,000,000) on account of any one accident, and property damage insurance in an amount riot less than One Million Dollars ($1,000,000) for any liabilities arising from this Agreement. The Contractor shall also take and maintain during the life of this Agreement, Workers' Compensation Insurance covering all of Contractor' s employees on the project, in a company satisfactory to the City and shall furnish to the City certificates issued by such companies showing that all of the above mentioned insurance has been issued, is in effect, and that coverage ma'y not be terminated without 30 days written notice to the City. (b) The Contractor shall likewise obtain public liability and property damage insurance to cover vehicles used or maintained in the performance of said work connected with this agreement with liability limits of not less than One Million Dollars ($1,000,000) for any one person and One Million Dollars ($1,000,000) for any one accident, and property damage of One Million Dollars ($1,000,000). -7- 17. Except for the manufacturers ' factory warranties, the Contractor disclaims all warranties with respect to materials supplied hereunder and further disclaims any and all liability for failure to perform or delay in performance hereunder where the same is due in whole or in part to any cause beyond Contractor's reasonable control, such as, but not limited to, fire, flood, earthquake, lightning, st.rike or other labor difficulty . 18. The City, its agents, officers, and employees shall not be liable for any claims, liabilities, penalties, fines, or any damage to goods, properties, or effects of any person whatever, nor for personal injuries or death caused by, or resulting from, or claimed to have been caused by, or resulting from any act or omission of Contractor or Contractor's agents, employees, or representatives. Contractor agrees to defend, indemnify, and save free and harmless the City and its authorized agents, officers, and employees against any of the foregoing liabilities or claims of any kind and any cost and expense that is incurred by the City on account of any of the foregoing liabilities, including liabilities or claims by reason of alleged defects in any plans and specifications, unless the liability or claim is due to or arises out of the City's sole and active negligence. 19. This agreement shall not be assigned by Contractor without prior written consent of City. 20. This agreement may be amended or modified only by written agreement signed by both parties, and failure on the part of either party to enforce any provision of this agreement -9- ,- - shall not be construed as a waiver of the right to compel enforcement of such provision or provisions. 21. The Contractor shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including but not limited to verifying the eligibility for employment of all agents, employees, subcontractors and consultants that are included in this agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first above written. CONTRACTOR CITY OF CARLSBAD, a municipal corporation of the State of California I I BY ldt . hI7.. ANN J. KULCHI&% Mayor Pro-Tern Title APPROVED AS TO FORM: ATTEST: &i&Rl? ALETHA L. RAUTENKRANZ v- City Clerk -10- CITY OF CARLSBAD LIST OF SIGNALIZED INTERSECTIONS LOCATION 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. ALGA RD. & ALICANTE RD. ALGA RD. h CORINTIA ST. ALGA RD. Ei EL CAMINO REAL AVENIDA ENCINAS ti PALOMAR AIRPORT RD CALLE BARCELONA & RANCHO SANTA FE RD CAMINO ALVARO h RANCHO SANTE FE RD CAMINO VIDA ROBLE & EL CAMINO REAL CAMINO VIDA ROBLE & PALOMAR AIRPORT RD CARLSBAD BLVD & ELM AVE CARLSPAD ELVD ti GRAND AVE CARLSBAD BLVD & POINSETTIA LANE CARLSBAD PLVD h TAMARACK AVE CHESTNUT AVE & EL CAMINO REAL CONCORD ST & ELM AVE DOVE LN & EL CAMINO REAL EL CAMINO REAL & ELM AVE EL CAMINO REAL & FARADAY AVE EL CAMINO REAL CU HOSP WAY EL CAMINO REAL & KELLY DR EL CAMINO REAL &I LA COSTA AVE EL CAMINO REAL & LEVANTE ST EL CAMINO REAL CU MARRON RD EL CAMINO REAL & PALOMAR AIRPORT RD EL CAMINO REAL h PLAZA WAY EL CAMINO REAL & TAMARACK AVE EL FUERTE ST h PALOMAR AIRPORT RD ELM AVE & HARDING ST ELM AVE ti MONROE ST ELM AVE & PI0 PICO DR ELM AVE & STATE ST GRAND AVE & STATE ST JEFFERSON ST h LAGUNA DR JEFFERSON ST & LAS FLORES DR JEFFERSON ST ti MARRON RD JEFFERSON ST & TAMARACK AVE LA COSTA AVE ti RANCHO SANTA FE RD MARRON RD & MONROE ST MARRON RD h PLAZA ENTRANCE MISION ESTANCIA & RANCHO SANTA FE RD PALOMAR AIRPORT RD h PASEO DEL NORTE PALOMAR AIRPORT RD & YARROW DR PI0 PICO DR h TAMARACK AVE EXHIBIT A