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Home My WebLink About1988-03-08; City Council; 9323; Approval of Change order No. 7-8 for College BlvdAB# 932 3 MTG. DEPT.a 03/08/88 -c-' ~. RECOMMENDED ACTION: TITLE: APPROVAL OF CHANGE ORDER NOS. 7 AND 8 DEPT. H FOR THE COLLEGE BOULEVARD ASSESSMENT ClTYA DISTRICT, PROJECT NO. 3188 Adopt Resolution No. pR-73 approving Change Order Nos. 7 and 8 for the College Boulevard Assessment District, Project No. 3188. ITEM EXPLANATION: Construction of College Boulevard from El Camino Real to Palomar Airport Road is 98% percent complete. All major construction items within the assessment district have been completed; minor punchlist and clean-up items remain to be addressed by the contractor. Portions of College Boulevard southerly from El Camino Real are scheduled to be open to traffic in late March. Change Order No. 7 in the amount of $7,935 involves the addition of the traffic signal control opticon system to the El Camino Real and College Boulevard traffic signal. The opticon feature was inadvertently not included by the design engineers on the traffic signal plans for this intersection. The opticon system is standard equipment for all Carlsbad traffic signal systems and allows the Fire Department's emergency vehicles to control intersection movements during emergency responses. The traffic signal, including the addition of the opticon system, at El Camino Real and College Boulevard is funded in full by the City contribution to the assessment district as previously budgeted in the 1986-87 Capital Improvement Program from Public Facility Fee Funds. Change Order No. 8 involves a request by the Carlsbad Research Center, the Koll Company, to include the addition of landscape median lights to the tree wells on a portion of College Boulevard fronting the CRC property. The cost of this addition is $78,685 and is to be totally assessed to the CRC ownership within the assessment district. The median lighting will enhance the aesthetics of both the property and the roadway at night. In the attached letter dated February 18, 1988, the Koll Company will be responsible for all costs associated with maintenance and monthly energy charges for the median lights. Staff recommends approval of Change Order Nos. 7 and 8 for the College Boulevard Assessment District project. FISCAL IMPACT: Bond financing in the amount of $9,570,250 has been previously secured for the College Boulevard Assessment District. Contingency funds within the project account in the estimated amount of $362,000 are currently available to enable the approval of Change Order Nos. 7 and 8. Page Two of Agenda Bill No. 932 3 EXHIBITS : 1. Location Map. 2. Letter dated February 18, 1988 from the Koll Company to the City of Carlsbad concerning maintenance and energy costs for the median lights. 3. Resolution No. 88- 73 approving Change Order Nos. 7 and 8 for the College Boulevard Assessment District, Project No. 3188. 4. Change Order Nos. 7 and 8. - - LOCATION MAP 'RoJECr SOUTH COLLEGE BLVD. ASSESSMENT DISTRICT .... paoJ. NO. EXHIBIT 31 88 I SI . . . . . . . . ASSESSMENT DISTRICT BOUNDARY VlcPltTv MAP N. T. s. KOLL 7330 Engineer Road San Diego California ?2m The Koll Company 1619) 292-5550 February 18, 1988 Pat Entezari City of Carlsbad 2075 Las Palmas Carlsbad, CA 92008 Re: College Boulevard Assessment District KCC Job No. 16220 Dear Sir: Please let it be known that we the Koll Company will bear the cost of maintenance on the median lights and also be responsible for installation of its meters and monthly utility charges. Respectfully, Pro j ectpanager WM/dW cc: Mike Dunigan Mick Kubota , 4 1 I I I 1 ! 1( 1: 1; 1: 1L If 1( . 1s I€ 1s 2c 21 22 22 24 25 26 27 28 RESOLUTION NO. 88-73 A RESOLUTION OF THE CITY COUNCIL OF THE CIT! COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING PROJECT CHANGE ORDER NOS. 7 AND 8 FOR THE COLLEGE BOULEVARD ASSESSMENT DISTRICT, PROJECT NO. 3188 WHEREAS, the construction of the College Bou,evarc Assessment District, Project No. 3188, is proceeding according to schedule; and WHEREAS, an opticon system is necessary for the emergency vehicles to safely control intersection movements; and WHEREAS, installation of median island lighting has heen (1) of the participants of requested by the Koll Company as one the assessment district ; and WHEREAS, the Koll Company will be assessed for 100% of the costs of the median lighting in the amount of $78,685; and WHEREAS, sufficient contingency funds exist within the assessment district project account to enable the approval of the aforementioned Change Orders; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That project Change Order Nos. 7 and 8 in the total amount of $86,620 are hereby approved and the Mayor and City Clerk are authorized to execute said Change Orders. Following execution of Change Order Nos. 7 and 8 by the Mayor, the City Clerk is authorized and directed to return copies of said executed Change Orders to Municipal Projects for processing. 3. That the Purchasing Officer of the City of Carlsbad, I .: c 1: 14 17 le 19 20 21 22 23 24 25 26 27 28 California, is hereby authorized to increase the existing Purchase Order No. 2277 in the amount of $86,620 in accordance with approved Change Order Nos. 7 and 8. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 8th day of March 1988, by the following vote, to wit: I AYES: Council Members Kulchin, Pettine and Larson NOES : None ABSENT: Council Members Lewis and ATTEST: ALETHA L. RAUTENKRANZ, City Clerk (SEAL) . 7 t' : I .' CHANGE ORDER E68-015.019/21 Order No. 7 Date January 27, 1988 Agreement Date Sheet 1 of 3 Owner: City of Carlsbad Project : Assessment District 85-2, Schedules I E, I1 Contractor': Koll/Hubbard, a Joint Venture The following changes are hereby made to the Contract Documents: ITEM 1 MODIFICATION TO TRAFFIC SIGNAL AT EL CAMINO REAL Justification: The City requested the addition of an OPTICON system to the traffic signal at College Blvd. and El Camino Real and also to upgrade the controller to operate using a 176 controller chip. OPTICON System $7,403.00 176 Chip 532.00 TOTAL $7,935.00 See Attachment No. 1 .for.details NOTE: DUE TO DIFFICULTY IN OBTAINING THE OPTICON SYSTEM ON SHORT NOTICE, THE CONTRACTOR MAY NOT BE ABLE TO COMPLETE THE 'INSTALLATION OF THE SIGNAL WITHIN THE CONTRACT COMPLETION DATE. - AN ADJUSTKZKT 6iLi KEE3 TG BE Wi3E TO THE CONTRACT COMPLETION DATE WHEN THE DELIVERY DATE OF THE OPTICON COMPONENTS IS KNOWN. E68-015.019 Change Order No. 7 Sheet 2 of 3 DATE January 27, 1988 CHANGE TO CONTRACT PRICE Schedule I Schedule I1 $6,801,836.31 $255,200.00 $ 189,386.05 $ -0- Orig. Contract Price Previous Change Orders Contract Price Increase This Change Order: Item 1: $ 7,935.00 $ -0- TOTAL THIS CHANGE ORDER $ 7 , 935.00 $ -0- New Contract Price including this Change Order $6,999,157.36 $255,200.00 CHANGE TO CONTRACT TIME Contract Time - 0- -0- Date for Completion of all work January 21, 1988 January 21, 1988 I. -. ” - E68-015.019/21 Change Order No. 7 DATE January 27, 1988 Sheet 3 of 3 APPROVALS REQUIRED To be effective, this Order must be approved by the Federal Agency if it changes the scope or objective of the Project, or as may otherwise be required by the Supplemental General Conditions. Recommended by: DATE dC/-m NBS/LOWRY, INCORPORATED Approved by: . Approved by: -4 & DATE ,$! -6 €36 Ff KO L/HUBBAR A JO NT VENTURE _-- CHANGE ORDER E68-015.019/21 Order No. 8 Date January 29, 1988 Agreement Date Sheet 1 of 3 Owner: City of Carlsbad - Project : Assessment District 85-2, schedules I & I1 Contractor: Koll/Hubbard, a Joint Venture The following changes are hereby made to the Contract Documents: ITEM 1 MEDIAN LIGHTING Justification: The Ownership of the Carlsbad Research Center has requested that median lights be added to the tree wells of the portion of College Blvd. abutting the Carlsbad Research Center property. The cost of the lighting system is to be assessed directly to the CRC ownership. The Assessment Engineer has determined that ample funds are available in the remaining continsency fund to cover the cost of this item. Attachment No. 1 for more details. See COST: $78,685.00 There is no time extension for this item. However, due to the late date of this change, the lights will be installed after the contract completion date but before March 1, 1988. ITEM 2 TIME EXTENSION Due to rain and adverse weather, the contractor was delayed 14 working days. completion date from January 21, 1988 to February 10, 1988. See Attachment No. 2 for details. The days are as follows: Nov. 2, 1987 - 1 day Dec. 16, 1987 - 1 day Nov. 5, 1987 - 1 day Dec. 17, 1987 - 1 day Nov. 6, 1987 - 1 day Dec. 18, 1987 - 1 day Nov. 9, 1987 - 1 day Dec. 29, 1987 - 1/2 day Nov. 10, 1987 - 1 day Dec. 30, 1987 - 1 day Dec. 4, 1987 - 1/2 day Jan. 18, 1988 - 1 day Dec. 7, 1987 - 1 day Feb. 2, 1988 - 1 day Feb. 3, 1988 - 1 day The addition of the delay changes the contract E68-015.019 Change Order No. 8 DATE Januarv 29, 1988 Sheet 2 of 3 ITEM 3 TRAFFIC SIGNAL Justification: At the request of the City of Carlsbad, the traffic signal at Palomar Airport Road and College has been deleted from the contract due to traffic safety considerations. COST : $(53,000.00) There is no time extension for this item. CHANGE TO CONTRACT PRICE Schedule I Schedule I1 $6,801,836.31 $255,200.00 $ 197,321.05 $ -0- Orig. Contract Price Previous Change Orders Contract Price Increase This Change Order: Item 1: Median Lights Item 2: Time Extension Item 3: Traffic Signal TOTAL THIS CHANGE ORDER Total Cost of Change Orders New Contract Price including this Change Order $ 78,685.00 $ -0- +14 working days $ (53,000.00) $ 25,685.00 $ 223,006.05 $ -0- $7,024,842.36 CHANGE TO CONTRACT TIME Contract Time +14 working days Date for Completion of all work February 10, 1988 .$ $255,200.00 -0- E68-015.019/21 Change Order No. 8 DATE January 29, 1988 Sheet 3 of 3 APPROVALS REQUIRED TO be effective, this Order must be approved by the Federal Agency if it changes the scope or objective of the Project, or as may otherwise be required by the Supplemental General Conditions. Recommended by: - DATE 2 -7-gg' NCORPORATED Approved by: DATE 3 ++ CITY OF LSBAD Approved by: DATE 2-6-88 @ NOTE: DUE TO DIFFICULTIES IN OBTAINING THE MEDIAN LIGHTING SYSTEM ON SHORT NOTICE, THE CONTRACTOR MAY NOT BE ABLE TO COMPLETE INSTALLATION OF THE MEDIAN LIGHTING WITHIN THE CONTRACT COMPLETION DATE. AN ADJUSTMENT WILL NEED TO BE MADE TO THE CONTRACT COMPLETION DATE WHEN THE DELIVERY DATE OF THE MEDIAN LIGHTING SYSTEM IS KNOWN.