HomeMy WebLinkAbout1988-03-15; City Council; 9329; Purchase of Quick Attack Brush Fire Pumper.. z
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CIT~~ OF CARLSBAD -AGEND BILL
AB# '134. j TITLE: PURCHASE OF A QUICK ATTACK
MTG. 3/15/88 BRUSH FIRE PUMPER
DEPT ..... P .... CH..__ __
RECOMMENDED ACTION:
DEPT. HD._.__--
CITY Anv\[/;f)
CITY MGR.~
Adopt Resolution No. fY,.?o , approving the purchase of a Quick-Attack Brush Fire
Pumper.
ITEM EXPLANATION
The 1987-88 Capital Improvement Program includes $650,000 for the construction and
apparatus for Fire Station #6 in south Carlsbad (Rancho Santa Fe Road}. This
station is expected to be operational late this year or early 1989 and it will
include two firefighting vehicles. One will be a new structure fire pumper and the
other will be a brush firefighting vehicle.
The brush fire pumper is to replace a 1964 structure pumper that has been converted
to brush fire use. If the Quick Attack Brush Fire Pumper is ordered now, it can be
delivered before the start of the wildland fire season in mid-May. When the new
unit is put into service, the old unit will be declared surplus and sold.
After reviewing the various purchasing options that are available, including formal
bidding and competitive negotiations, the staff decided the cooperative purchasing
procedures (Section 3. 28. 360) were most advantageous to the City. By using this
section of the Code, the City can purchase equipment when another agency has made
their purchase in a competitive manner. The Vacaville Fire Protection District used
competitive bidding procedures when they purchased a Quick Attack Brush Fire Pumper
in November 1987. Beck Fire Apparatus Company was awarded the bid and will allow
the City of Carlsbad to cooperatively purchase the same unit at the basic price.
flSCAL IMPACT
Unencumbered funds in the amount of $650,000 are available in Fire Station #6
Account No. 320-820-1810-3302. The cost of the Quick Attack Brush Fire Pumper is
$105,936 plus tax, for a total of $112,292.16.
EXHIBITS
1. Purchase Agreement -Exhibit A
2. Resolution No. ?~-f:o , approving the purchase of a Quick Attack Brush Fire
Pumpar .
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Exhibit A
PURCHASE AGREEMENT TERMS AND CONDITIONS BETWEEN
BECK FIRE APPARATUS ANO CITY OF CARLSBAD, CALIFOR.~IA
1.01 DEFINITIONS
1.010 The word "City" shall mean the "City of Carlsbad, California" and its
authorized representative.
1.011 The term "authorized representative" shall mean the Fire Chief and/or his
designee, and no other person. For the purpose of this agreement, the Fire
Chief of the Carlsbad Fire Department or his designee shall serve as technical
advisor to the Purchasing Officer, and shall assist and advise on all technical
matters pertaining to the materials, design, engineering principles and/or
equipment specified herein.
1.012 The word "Contractor" shall mean "Beck Fire Apparatus" and its authorized
representatives.
1.02 PRE-CONSTRUCTION CONFERENCE
The purchaser and contractor will participate in a pre-construction conference
to review and discuss the construction details after receipt of the order by ihe
contractor but before construction commences.
Ail plans and specifications must be approved by the.Department prior to award
of contract. Manufacturer must supply all expenses for motel, meals and
transportation for two (2) representatives of the Department to the factory
where the apparatus is being built for two (2) inspection trips at the time
convenient to the Department as directed by the Fire Chief.
1.03 INSPECTION-AND ACCEPTANCE
1.030 The City of Carlsbad, through its authorized representative, shall be the
judge as the acceptability of materials, equipment and/or workmanship furnished
under this agreement.
1.031 All material, equipment and wor~manship furnished must be in conformity
with specifications, and will be subject to inspection and acceptance. The
right is reserved to reject and return at the risk and expense of the contractor
any portion of any shipment or schedule which may be defective or which fails to
comply with specification without invalidating the other items listed in
schedule.
1.032 Proposed apparatus shall conform to all rules and regulations of the U.S.
Department of Transportation and the State of California Motor Vehicle Code.
1.033 An inspection by authorized representatives will be held at the
Contractor's facility:
A. For a pre-construction conference.
B. After final assembly, for preliminary acceptance.
1.04 DISPUTES
Except as otherwise provided in this agreement, any dispute arising under this
agreement which is not disposed of by agreement shall be decided by the City of
Carlsbad through its authorized representatives who shall reduce.his decision to
writing and mail, or otherwise furnish a copy thereof to the vendor. This
decision shall be final and binding on both parties.
1.05 CONTRACTOR'S SPECIFICATIONS
The Contractor must provide two (2) sets of specifications which contain
apparatus assembly drawings, complete wiring diagrams and other information.
Scaled drawings shall show both sides, rear and top views, location and size of
compartments and hose beds, discharge gates, suction intakes, control gauges,
valves, lights, overall dimensions of body, midship pump and water tank. This
information shall be submitted at the preconstruction conference. If the
specifications differ in any respect from the specifications contained in the
attached exhibits, the City shall be the sole judge of acceptance or rejection
of same.
1.06 MANUALS
Literature from the pump manufacturer, including a pump curve, shall be
included.
The following items shall be delivered with each of the completed apparatus:
Two (2) detailed lubrication charts.
Two (2) detailed wiring diagrams.
Two (2) Parts Manuals.
Two (2) Service Manuals.
Two (2) Operators Manuals.
1.07 WARRANTIES
At the time of delivery, the Contractor shall deliver to the City one (1) copy
of each of the certificates or forms properly completed and covering the
apparatus delivered:
A. Chassis manufacturer's certified warranty.
B. Accessory item information and warranties.
C. Beck apparatus warranties.
At the time of acceptance of this agreement, the vendor sha 11 comp 1 ete the
following:
"This is to certify that we, BECK FIRE APPARATUS of 28331 Redwood
Highway, So., Cloverdale, CA warrant this apparatus manufactured by us as
proposed to you to be free from defects in materials and workmanship under
normal use and service. If during a period of one (1) year from the date of
final acceptance, there is a failure in any part of the apparatus or equipment
due to defec;tive material or workmanship, including latent defects, we shall
replace such part without cost to the City."
Name of Aoparatus
By: . . -
Authorized Signature
1. 08 DELIVERY
Delivery shall be on the 2nd inspection trip, in Cloverdale, CA. Any costs for
delivery shall be included in the cost of the apparatus.
The City is to provide a letter of ~elf-insurance before the Contractor delivers
the· .apparatus.
1.09 TESTING AND SPECIAL PROV[SIONS
In addition to complying with the aforementioned detailed specifications, the
apparatus, as delivered shall comply with the following applicable provisions
listed in the latest edition of the National Fire Protection Association,
Pamphlet 1901.
"Provisions applying to apparat 11s equipped with a fire pump."
"Provisions applying to apparatus equipped with a hose body."
"Provisions applying to apparatus equipped with a water tank."
"Acceptance tests and requirements."
In all cases the detailed fire apparatus specifications, and detailed fire
apparatus chassis specifications, shall govern construction.
The apparatus shall conform to all rules and the regulations of the U.S.
Department of Transportation and the State of California Motor Vehicle Code.
1.10 DELIVERY SCHEDULE
After receipt of purchase order, the agreed upon delivery date is established as
30 -90 calendar days after Beck Fire Apparatus receives the truck thassis.
1.11 FINAL ACCEPTANCE
Final acceptance will be recognized as payment in full from the City. The City
will retain ten percent (10%) of the total purchase price until final acceptance
is authorized by the Carlsbad Fire Department representative. The City,
together with its authorized representative, will be the sole judge of final
acceptance.
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1.12 PAYMENT SCHEDULE AND TERMS
The City agrees to purchase from the Contractor a Quick Attack Brush Fire
Pumper, Beck Model FV-122SMB on an Ford C-8000 cab and chassis designed and
built to the specifications contained in proposal dated February 22, 1988. The
full purchase price for the Quick Attack Brush Fire pumper, Beck Model FV-122SMB
on a Ford C-8000 cab and chassis is $105,936.00.
Payments shall be made based upon the following schedule:
A. At delivery of the complete vehicle, after preliminary acceptance
test: 90% of balance due.
B. Ac~ompanying written notification of final acceptance of vehicle; no
later than two (2) weeks after delivery, the remaining 10% due.
C. Purchase Price: $105,936.00
Sales Tax: 6,356.16
TOTAL: $112,292.16
1.13 NOTICE
All notices, requests, demands and other communication shall be in writing and
sent by registered mail, certified mail, or hand delivery addressed to the
party'·s principal place of business.
CONTRACTOR:
By: -----------~-
en'/\~~~~~~~~---.JA
Fire..: hief
Carlsbad Fire Department
2560 Orion Way
Carlsbad, CA 92008
CITY 0/~i~SiBAD:1 .c: /"/
By: :_//,~, / ,~·, u~ (,J-1:.?
A A. LEWIS, Mayor
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008-1989
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RESOLUTION NO. 88-80
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE PURCHASE OF A
QUICK ATTACK BRUSH FIRE PUMPER.
WHEREAS, the City of Car·lsbad desires to purchase a Quick Attack Brush Fire
Pumper;
WHEREAS, it is desirable for the Quick Attack Pumper to be purchased using
Section 3.28.160 Cooperative Purchasing;
WHEREAS, the purchase of the Quick Attack Pumper from Beck Fire Apparatu~
is in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad-,
California, as follows:
1. That the above recitations are true and correct.
2. That an agreement between the City of Carlsbad and Beck Fire Apparatus
-for the purchase of a Quick Attack Pumper, a copy of which is attached (Exhibit
A) and made a part hereof, is hereby .approved.
3. That the Mayor of the City of Carlsbad is hereby authorized and
directed to execute said agreement for and on behalf of the City of Carlsbad.
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1 PASSED, APPROVED ANO ADOPTED at a Regular Meeting of the City Council of
2 the City of Carlsbad on the ~ day of _M_a..;;.rc....;h_....; __ , 1988, by the following
3 vote, to wit:
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AYES:· Council Members Lewis, Pettine, Mamaux and Larson
NOES: None
6 ABSENT: Council Member Kulchin
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9 ATTEST:
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1~ ALETHA L. RAUTENKRANZ, City Clerl6,
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