HomeMy WebLinkAbout1988-03-15; City Council; 9330; Purchase of Personal Computers Printers SoftwareI
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_____ c_lj)OF CARLSBAD -AGENDiaBILL
AB# '133 o
MTG. 3-lfi-88
OEPT,,.....:.P...::.:CH'-=--_
TITLE: PURCHASE OF PERSONAL COMPUTERS,
---PRINTERS AND SOFTWARE
RECOMMENDED ACTION:
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CITYA /3
CITYMGR-~.
Staff recommends the Council adopt Resolution No. lft:-fl , awarding the bid for
Personal Computers, Printers and Software.
ITEM EXPLANATION
In conformance with the City's Long Range Information Systems Plan, various
department's have requested Personal Computers and Printers. These departments
include Building, Engineering, Finance, Fire, Library, Planning and Purchasing.
In accordance with Section 3.28.120 of the Municipal Code, Notice to Bidders was
published and Request for Bids was made to fifteen vendors. Six responsive bids
were received, opened, witnessed and recorded on February 17, 1988.
Bids were evaluated by the staff of the Information Systems and Purchasing
Departments and the following recommendations were made: Micro Help, 8340
Clairemont Mesa Boulevard, #105, San Diego, CA 92111, three items in the amount of
$2,517.50 including tax; Pac Tel, 401 "B" Street, San Diego, CA 92101, eight items
in the amount of $17,193.20 including tax; Egghead Discount Software, 7200 Parkway
Drive, #104, La Mesa, CA 92041, four items in the amount of $1,249.74 including
tax.
FISCAL IMPACT
Unencumbered funds are available in the following amounts:
$5,000.00 in Account No. 001-820-1310-3900 for Personal Computer costing $2,602.30.
$3,813.12 in Account No. 001-820-1410-3900 for Personal Computer and Printer costing
$3,348.54.
$12,925.71 in Account No. 001-820-2220-2660 for Software costing $212.00.
$5,000.00 in Account No. 001-820-2220-3900 for Printer costing $736.70.
$8,078.44 in Account No. 001-820-3110-3900 for Personal Computer costing $5,241.70.
$1,280.28 in Account No. 001-820-3610-2660 for Software costing $521.52.
$4,600.00 in Account No. 001-820-3610-3900 for Personal Computer and Printer costing
$4,415.96.
$1,449.61 in Account No. 180-820-8123-2660 for Software costing $516.22.
$4,700.00 in Account No. 180-820-8123-3900 for Personal Computer and Printer costing
$3,365.50 .
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-PAGE 2 OF AB# 9330
EXHIBITS
1. Tabulation of Bids -Exhibit "A"
2. Resolution No. _FI-RI .
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-,~ Exhibit "A"
TABULATICfl OF ems
MICRO .. '(EC EGGHEAli MICRO
HELP COMPUTER LAND PAC TEL MICRO SOFTWAR.E AGE
1. 2,595 2,395 I 2,320 I* No Bid No Bid 2,725
2. 99 89 ns I* No Bid 75 89
3. 3,180 2,865 I 2 ,Gso I No Bid No Bid 2,754
4. No Bid 3,100 I 2,140 I No Bid No Bid 3,192
5. 4,699 No Bid 4,779 No Bid No Bid 6,628
6. 6,359 6,295 5,919 No Bid No Bid 6,241
7. 2,995 2,495 I 2,462 I No Bid No Bid 2,639
8. No Bid 2,895 No Bid 2,640 No Bid 2,645
9. No Bid 2,895 No Bid 2,940 No Bid 2,950
10. 1,495 1,649 1,625 No Bid No Bid 1,697
11. I 595 I 573 612 No Bid No Bid 621
12. 750 495 479 No Bid No Bid 539
13. No Bid No Bid No Bid No Bid No Bid 145
14. 495 365 353 No Bid No Bid 393
15. 569 539 I 5li..l No Bid No Bid 619
16. No Bid 449 527 No Bid No Bid 481
17. 1,749 1,719 1,69Z 1,720 No Bid 1,917
18. 795 695 I 690 .I 745 No Bid 728
19. 1..m..1 975 976 1,045 No Bid 876
20. 1...122_1 391 No Bid No Bid Nt> Bid 475
21. No Bid No Bid No Bid No Bid No Bid 1,413
22. No Bid 209 220 No Bid L 200 I 222
23. 179 140 No Bid No Bid 1)1s I 161
24. Inc. Abv.** Inc. Abv.** No Bid No Bid l...llLI Inc. Abv.**
25. 299 325 305 No Bid I 292 I 333
* Items 1 and 2 are used as a system.
** This item is included in price of Item #23, which does not meet specifications.
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RESOLUTION NO. 88-81
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE TRANSFER OF
FUNDS AND ACCEPTING BIDS AND AUTHORIZING THE
EXECUTION OF PURCHASE ORDERS FOR PERSONAL
COMPUTERS, PRINTERS AND SOFTWARE.
WHEREAS, bids have been received by the City of Carlsbad for personal
6 computers, printers and software.
7 WHEREAS, the bids received total $20,960.44 for the purchase of personal
8 .computers, printers and software; and
9 WHEREAS, funds are available in the various departments Capital Outlay and
10 Special Supply Accounts for the purchase of personal computers, printers and
11 software.
12 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
13 California, as follows:
14 1. That the bid of Pac Tel for Items 1, 2, 3, 4, 7, 15, 17 and 18 as
1 5 shown in Exhibit "A", is hereby accepted and the Purchasing Officer is hereby
1 6 authorized to execute a Purchase Order for the purchase of personal computers
1 7 and printers in the amount of $17,193.20.
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2. That the bid of Micro Help for Items 11, 19 and 20 as shown in Exhibit
19 "A", is hereby accepted and the Purchasing Officer is hereby authorized to
20 execute a Purchase Order for the purchase of persona 1 computers and printers in
21 the amount of $2,517.50,
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• 3. That the bid of Egghead Discount Software for Items 22, 23, 24 and 25
23 as shown in Exhibit "A",° is hereby accepted and the Purchasing Officer is hereby
24 authorized to execute a Purchase Order for the purchase of software in the
25 amount of $1,249.74.
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1 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of .
2 the City of Carlsbad on the 15th day of --=-~=fa __ rc=h ____ , 1988, by the following
vote, to wit:
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AYES:
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NOES:
Council Members Lewis, Pettine, Mamaux and Pettine
None
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ABSENT:
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9 ATTEST:
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Council Member Kulchin
ll ALET~UT~RA~~
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, Mayor •