HomeMy WebLinkAbout1988-03-22; City Council; 9355; Carlsbad Fire Station No 5OF CARLSBAD - AGENC BILL
03/22/88
DEPT MP
TITLE: APPROVE PLANS AND SPECIFICATIONS
AND AUTHORIZE ADVERTISEMENT OF BIDS FOR
MTG CONSTRUCTION OF CARLSBAD FIRE STATION NO.5,
PUBLIC SAFETY AND SERVICE CENTER, PHASE III
O
O
o_
<
O
OO
RECOMMENDED ACTION:
Adopt Resolution No. ff8*~-~~c)^>' approving plans and specifications
and authorizing the advertisement of bids for the construction of
the City of Carlsbad's Fire Station No. 5, Public Safety and
Service Center, Phase III.
ITEM EXPLANATION;
On November 11, 1986, the City Council adopted Resolution No.
8867 awarding an architectural consultant agreement with the
Danielson Design Group of San Juan Capistrano, California, for
the design of the City of Carlsbad's Fire Station No. 5, Public
Safety and Service Center, Phase III. In the last year, the
architects have been working very closely with Fire Department
staff in the programming and design of the project. Final
project plans, specifications, and contract documents have been
completed for this project and are ready for advertisement of
construction bids.
The project includes extensive earthwork required to prepare the
approximately one and one-half (1.5) acre site designated within
the Safety Center complex for the Fire Station as delineated in
attached Exhibit 1. The 12,700-foot building is designed to
house current and future staff and equipment needs. The attached
Exhibit 2 site plan depicts the placement of the building,
parking lots, hose-drying tower, and related facilities for the
project. Fire emergency vehicles will exit the facility onto
Orion Way and access Faraday Avenue and El Camino Real for
responses to emergency calls.
The project is designed to be both functional and efficient
through the use of skylights and the latest heating, ventilating,
and air-conditioning technologies. The building's placement on
the property maximizes site elevation and is oriented in such a
way as to take advantage of natural light and prevailing breezes
to minimize ongoing operating costs. The facility is designed
for the Fire Department's ultimate staffing at build-out of the
city, however, at this time will be equipped internally for the
current level of operational personnel. Staff believes there to
be significant long-term economies to constructing the facility
to its ultimate configuration at this time and providing the
opportunity for an orderly and efficient future growth of the
Fire Department within the structure.
Construction is anticipated to be eight (8) months in duration.
The facility should be available for use by the Fire Department
in approximately January of 1989.
Page Two of Agenda Bill No.
In previous Council discussion, the suggestion has been made to
analyze potential alternative sites for this project and assess
Proposition E (1983) requirements, growth management standards,
Palomar Airport fire protection impacts, and acquisition/
development costs of other sites. Attached Exhibit 3 is a
memorandum from the Fire Chief to the City Manager dated
February 25, 1988 discussing these four (4) issues in detail.
Attached Exhibit 4 is a previous memorandum dated April 27, 1987
from the Fire Chief to the City Manager analyzing the Safety
Center Fire Station. Attached Exhibit 5 is a February 25, 1988
memorandum from the Growth Management Manager to the Fire
Department assessing the impacts of station relocation from the
previously designated Safety Center site.
Fire Department staff and the architects will be present at the
Council meeting to make a formal presentation of the project. It
is staff's recommendation that the Council reaffirm the location
of the Fire Station No. 5 at the Public Safety and Service
Center site, approve plans and specifications, and authorize the
advertisement of bids for the construction of the project at
this time. Prior to receipt of bids, a Conditional Use Permit
will be processed by the Planning Department.
FISCAL IMPACT:
Development of the three (3) phase Public Safety and Service
Center complex has been designated to be accomplished through the
use of Public Facility Fee funds. In the FY 1986-87 Capital
Improvement budget, the City Council appropriated $80,000 of PFF
funds for the design of Fire Station No. 5. In the FY 1987-88
Capital Improvement budget, the City Council appropriated
$1,680,000 of PFF funds for the construction of the project. A
summary of the estimated project budget is as follows:
ESTIMATED PROJECT BUDGET:
Construction $1,569,813
Construction Contingency (10%) 157,000
Furnishings 40,000
Soils, Concrete, and Building Construction
Testing and Geotechnical Services 10,000
Architectural Design Fees 89,633
Construction Review/Assistance by Architect 25,000
Fire Truck with Equipment 195,000
Miscellaneous Project Management and Administration
during Construction 15.000
Total Estimated Project Budget $2,101,446
Page Three of Agenda Bill No.
PROJECT FUNDS APPROPRIATED TO DATE:
FY 1986-87: Architectural Design Fees $ 80,000
FY 1987-88: Construction 1.680.000
Total Project Appropriations $1,760,000
PROJECT FUNDING SUMMARY:
Total Estimated Project Budget $2,101,446
Total Project Appropriations To Date 1.760.000
Additional Estimated Project Funds Required $ 341,446
Receipt and analysis of competitive construction bids will
determine both the actual project costs and resulting options
with respect to additional project financing requirements, if
any. Therefore, staff recommends proceeding with solicitation of
construction bids at this time so that the City Council will have
a clear understanding of the actual project costs prior to
committing to an award for the construction of the project.
There are currently no unappropriated Public Facility Fee funds
available to be transferred to this project account. In the
event additional project funding is required, staff has
identified a current project nearing completion of construction
with sufficient savings to cover the financing needs of the Fire
Station No. 5 project. Project No. 3230, improvements to Elm
Avenue east of El Camino Real, will be completed shortly with an
anticipated available project balance of approximately $400,000
which can be provided as interim cash flow for the Public
Facilities Fee funded construction of Fire Station No. 5. This
can be accomplished as follows:
- In 1987, the City General Capital Construction Fund (GCC)
loaned $850,000 to the Traffic Impact Fee Fund (TIF) for the
widening of Elm Avenue, east of El Camino Real.
- The TIF will repay the estimated $400,000 of project
savings, identified above, to the GCC.
The GCC will loan up to $400,000 to the Public Facilities
Fee Fund (PFF) upon the Council's award of a bid for the
construction of Fire Station No. 5 which will support the
additional estimated project costs outlined above.
Staff wishes to emphasize that actual project costs can only be
determined following solicitation of competitive construction
bids for this project.
Page Four of Agenda Bill No.
PROPOSITION H REQUIREMENTS
A previously voter approved ballot measure for the construction
of Phases I, II, and III of the Public Safety and Service Center
complex fulfills the Proposition H (capital project spending
limitations) requirements for this project.
PROPOSITION E (1983) REQUIREMENTS
In November of 1983, Carlsbad voters approved Proposition E
outlining a $15.2 million construction of a three (3) phase
Public Safety and Service Center complex. Phase I of the project
was completed in 1986. Phase II of the project involving the
construction of maintenance, storage, administrative office, and
warehousing facilities for the Utilities and Maintenance, Parks,
and Purchasing Departments is budgeted in the 1992 through 1997
Capital Improvement Program. Phase III of the project is the
construction of Fire Station No. 5, the subject of this action.
The original estimate of $1,760,000 to design and construct Fire
Station No. 5 (Safety Center, Phase III) was assembled in 1983.
With recently completed project programming, construction
drawings and specifications, geotechnical work, interior
furnishings, fire truck with equipment, and related project
administration, the estimated total project cost for the
construction of Fire Station No. 5 is $2,101,446 in 1988 dollars.
Cost increases in the estimated total project budget are due
primarily to the inflationary impacts upon the construction cost
index since 1983, the purchase of the fire truck with equipment
for this facility, additional soils work required for the site,
and recently completed construction drawings which are the
foundation for more precise project cost estimating.
Proposition E, approved by the voters in 1983, approved the
expenditure of $15.2 million for the construction of a Public
Safety and Service Center complex. Phase I, completed in 1986,
cost the City approximately $10.6 million, leaving approximately
$4.6 million for the remaining two (2) phases. As the City
approaches the construction of Fire Station No. 5, any increase
in the cost of construction will, by necessity, decrease the
amount of funds available, and therefore, the scope of the final
phase. This consideration and the natural escalation in
construction costs over time may severely decrease the
feasibility of constructing the utilities/maintenance and parks
facilities, purchasing offices, warehouse and other related
improvements. It is not recommended that Fire Station No. 5 be
scaled back or deferred. The City Council should take this
action and any others related to reallocating available funds
with the full understanding of the potential affect on the final
phase.
Page Five of Agenda Bill No.
EXHIBITS;
1. Location Map, Public Safety and Service Center.
2. Location Map, Fire Station No. 5 Site Plan.
3. February 25, 1988 memorandum from the Fire Chief to the City
Manager.
4. April 27, 1987 memorandum from the Fire Chief to the City
Manager .
5. February 25, 1988 memorandum from the Growth Management
Manager to the Fire Department.
6. Resolution No. f~ °l^~ approving plans and specifications and
authorizing the advertisement of bids for the construction of
the City of Carlsbad's Fire Station No. 5, Public Safety and
Service Center, Phase III.
LOCATION MAP
EXISTING
PUBLIC SERVICE & SAFETY CENTER
FLEET
MAINTENANCE
LEGEND
SITE OF FUTURE FIRE STATION
PROJECT NAME
FIRE STATION NO. 5
LOCATION MAP
FIRE STATION
NO. 5
FIRE ENGINE
ENTRANCE
FARADAY AVENUE
PROJECT NAME FIRE STATION * 5
PUBLIC SERVICE AND SAFETY CENTER PHASE III
PROJ. NO.
3242
EXHIBIT
2
EXHIBIT 3
February 25, 1988
TO: RAY PATCHETT, CITY MANAGER
FROM: Fire Chief
SAFETY CENTER FIRE STATION - ALTERNATIVE SITE ANALYSIS
The possibility of higher than anticipated grading costs for Fire Station 5,
Phase III of the Safety Center has raised the question of alternative sites
that possibly could be more cost and/or operations effective. Relocation of
this project would involve several important considerations. A brief
discussion of each follows, and two attachments are included.
1. SAFETY CENTER VOTER APPROVAL
In November, 1983 the voters of Carlsbad approved Proposition E funding
a Public Safety and Service Center. The ballot language included the
following facilities: Police/Fire Headquarters, City shops, Purchasing
warehouse, and Fire Station. Funding approvals included a combination of
general funds and public facility fees.
2. GROWTH MANAGEMENT STANDARDS
As you are aware, a five minute road distance Fire Department response
time is the principle standard for fire protection under Growth Management.
The Safety Center fire station site was selected to best meet this
requirement for not only Planning Zone 5, but the entire City as well.
Moving Fire Station 5 westward from the intersection of Palomar Airport
Road and El Camino Real could impact the five minute response time to
Zone 18 in the southeast or to unplanned zones to the north of Zone 5.
Please refer to the attached memo from the Growth Manager.
3. AIRPORT FIRE PROTECTION
Attached is an April, 1987 memo to the former Manager discussing this
subject in detail. In summary, the following statements are still accurate:
A. Today the airport requires no municipal fire protection for current
levels of operation.
B. The airport (if it met noise and zoning requirements) could obtain
a full operating certificate without municipal fire protection.
C. If a level of airport operation was reached where runway based crash
firefighting was required, or desired, it could be provided by a three
person City crew with a special aircraft firefighting vehicle operated
from a hangar facility.
RAY PATCHETT February 25, 1988
Safety Center Fire Station - Alternative Site Anal sis Page 2
D. A runway based joint fire facility (crash/rescue and City coverage) would
provide poor response times out of the airport complex to Palomar Airport
Road impacting required response times to the rest of the City.
Possibly a costly new access road out of the complex could be required.
4. LAND COSTS OUTSIDE THE SAFETY CENTER
Staff has researched the land costs in the nearby industrial zone that would
provide the following:
A. Maintain five minute response time.
B. Two acre, level-graded site with utilities.
C. Safe egress for large emergency vehicles to a public street.
According to Lannie Allee of Coldwell Banker representing Koll Co., land
prices are $7 - $9 per squre foot. There are only a few lots available
that would serve our needs. Most of the remaining lots are larger than we
require. Of those available, the lot with the best location is also the
most expensive. Lot 46 on Faraday Avenue and Rutherford Road is 2.88 acres
at $9 per square foot asking price. Assuming a sales price of $8.50 per
square foot, the price is $1,067,328. J_f a lot could be found site suitable
at $7 per square foot, at only two acres size, the price would be $610,400.
The worst case grading estimations for the Safety Center site are approximately
$250,000. Without going to bid and excavating, we cannot know exact costs,
but it is obviously still less expensive to build at the Safety Center.
RECOMMENDATION
Go to bid to obtain a price on building Fire Station 5 at the Safety Center,
Phase III site. If the bid prices are realistic, proceed immediately with
construction. Fire Station 5 is needed for both maintenance of Growth Mangement
standards and to provide central back up to the other areas of the City. This
facility has a projected eight month construction time frame, and the fire
apparatuses on order.
X
_ K. THOMPSON
Fire Chief
fg
Attachments: City Manager memo dated 4/27/87
Growth Manager memo dated 2/25/88
c: Marty Orenyak
Mike Holzmiller
Lloyd Hubbs
Jim Elliott
John Cahill
Phil Carter
EXHIBIT 4
April 27, 1987
TO: CITY MANAGER
FROM: Fire Chief
SAFETY CENTER FIRE STATION - AIRPORT IMPACT AND GROWTH MANAGEMENT
STANDARDS RECOMMENDATION
Abstract: This report will discuss the central or Safety Center fire station in
three different contexts. First, the F.A.A. standards for airport fire protection
will be reviewed against what the Safety Center site would offer Palomar Airport.
Second, the needs for a central fire station will be discussed. Third, we will
present a draft growth management plan fire protection standards for the
industrial/commercial center city (Planning Zone 5).
Fire Protection and Palomar Airport
Staff has consulted with Mr. Bob Bloom, Chief of Airport Inspection Services,
with the Federal Aviation Administration in Los Angeles. The current and future
of Palomar Airport was reviewed. Currently, Palomar has a part time operating
certificate under which no airport or municipal fire protection is required.
Jf Palomar obtained a full operating certificate, their firefighting capabilities would
have to comply with F.A.A. Regulations, Volume 10, part 139 (see attachment A).
A full operating certificate would allow an air carrier five or more regularly
scheduled flights per day with 30 or more passengers.
The fire protection standards are split into indexes based on aircraft size. Due
to Palomar's short, single runway (4,000 feet), their operations are limited to
Index A and a few Index B aircraft. In all probability, the current carrier would
only use Index A aircraft.
In summary, the firefighting standards for Index A is one "lightweight" vehicle
(pickup truck) with 500 Ibs. of dry chemical extinguishing agents with a response
time to runway center from time of alarm at three minutes or less. This vehicle
may be privately owned and operated by minimally trained airport employees. If
Index B aircraft are serviced, then a second lightweight vehicle is required with
a capacity to generate 1,500 gallons of foam at a runway center within four
minutes of alarm. Again, private ownership and trained airport employees are
acceptable.
The Safety Center fire station site is 1.9 miles from runway center with a response
time (driving) of at least 3.5 minutes. Mr. Bloom stated with that distance no
fire protection credit would ever be extended to the airport for operation of any
Index aircraft. He further stated most small airports with a full operating
certificate buy a pickup truck and have local mechanics man it. If more fire
protection than that is required, it has to be sited on the runway itself to satisfy
response time requirements.
Mr. Bloom went on to state that for PaJomar to get • full operating certificate,
fire protection is their least worry. Rather, the EIR, noise and coning hurdles
are immense. Mr. Bloom knows the principals behind the Palomar operation and
is sure these major obstacles are what is delaying their application for a full
operating certificate.
In conclusion, for Palomar Airport to expand its operation, City of Carlsbad
assistance with fire protection is not required. Additionally, the Safety Center
site is too far from the runway center to ever be of measurable service within
F.A.A. standards. The F.A.A. is also expected to release even stricter fire
protection standards in six months, further making the Safety Center site
unusable to the Airport to meet F.A.A. standards. Of course, if an aircraft
were to crash short of or around the runway in the industrial center, then the
Safety Center fire station would be ideally located.
\^r^°~JAMBS K. THOMPSON
Fire Chief
c: Frank Mannen
Marty Orenyak
Michael Holzmiller
February IS, IMi—
EXHIBIT 5
TO: Stewart Gary, Battalion Chief Administrative Services
FROM: GROWTH MANAGEMENT MANAGER
RELOCATION OF FIRE STATION NO. 5
It appears based on our Initial review that relocating Fire Station No. 5 at
the Palo mar Airport may create a gap in the five minute response time in
Local Facility Management Zone 18. The analysis recently completed as part
of the preparation of the Local Facilities Management Plans for Zones 11 and
12 shows that any movement of this station could create a situation where
the adopted performance standard would not be maintained through bulldout.
Without •peclflcelly identifying the proposed site It is impossible to do a
detailed response time map to provide you more specific Information. However,
I think it is fairly clear that the location of this Fire Station is critical to
maintaining conformance with the adopted Growth Management performance
standard. Also, we need to consider the Impacts to servicing the northern
portion of the City.
I
If you have any questions or need additional Information, please call me.
PHILIP O. CARTER
Growth Management Manager
c: Marty Orenyak
Brian Hunter
Steve Jantz
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 88-95
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING PLANS, SPECIFICATIONS
AND CONTRACT DOCUMENTS AND AUTHORIZING THE CITY
CLERK TO ADVERTISE FOR CONSTRUCTION BIDS FOR CARLSBAD'S
FIRE STATION NO. 5. PROJECT NO. 3242
WHEREAS, the City Council of the City of Carlsbad has
determined it necessary and in the public interest to construct
Fire Station No. 5, Project No. 3242; and
WHEREAS, plans, specifications, and contract documents for
the furnishing of all labor, materials, tools, equipment,
transportation, and other expenses necessary or incidental for
said project, Project No. 3242, have been prepared and are on
file in the Municipal Projects Department of the City of
Carlsbad and are incorporated by reference herein;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the plans, specifications, and contract documents
as presented are hereby approved.
1 3. That the City Clerk of the City of Carlsbad is hereby
^ authorized and directed to proceed to publish, in accordance
' with law, Notice to Contractors inviting bids for the
^ construction of Fire Station No. 5, Project No. 3242, and in
* accordance with the plans, specifications, and contract
" documents hereinabove referred.
1 PASSED, APPROVED AND ADOPTED at a regular meeting of the
8 Carlsbad City Council held on the 22nd day of March
Qy I 1988, by the following vote, to wit:
^ AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson
H NOES: None
12 ABSENT: None ,/,''
13
CLAUDE A. LEWIS, Mayor14
15 ATTEST:
16
ALEJTHA L jAUTENKgANZ, City Clerk17 KAREN R. KUNDTZ, Deputy City Clerk
(SEAL)18
19
20
21
22
23
24
25
26
27
28