Loading...
HomeMy WebLinkAbout1988-03-22; City Council; 9355; Carlsbad Fire Station No 5OF CARLSBAD - AGENC BILL 03/22/88 DEPT MP TITLE: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT OF BIDS FOR MTG CONSTRUCTION OF CARLSBAD FIRE STATION NO.5, PUBLIC SAFETY AND SERVICE CENTER, PHASE III O O o_ < O OO RECOMMENDED ACTION: Adopt Resolution No. ff8*~-~~c)^>' approving plans and specifications and authorizing the advertisement of bids for the construction of the City of Carlsbad's Fire Station No. 5, Public Safety and Service Center, Phase III. ITEM EXPLANATION; On November 11, 1986, the City Council adopted Resolution No. 8867 awarding an architectural consultant agreement with the Danielson Design Group of San Juan Capistrano, California, for the design of the City of Carlsbad's Fire Station No. 5, Public Safety and Service Center, Phase III. In the last year, the architects have been working very closely with Fire Department staff in the programming and design of the project. Final project plans, specifications, and contract documents have been completed for this project and are ready for advertisement of construction bids. The project includes extensive earthwork required to prepare the approximately one and one-half (1.5) acre site designated within the Safety Center complex for the Fire Station as delineated in attached Exhibit 1. The 12,700-foot building is designed to house current and future staff and equipment needs. The attached Exhibit 2 site plan depicts the placement of the building, parking lots, hose-drying tower, and related facilities for the project. Fire emergency vehicles will exit the facility onto Orion Way and access Faraday Avenue and El Camino Real for responses to emergency calls. The project is designed to be both functional and efficient through the use of skylights and the latest heating, ventilating, and air-conditioning technologies. The building's placement on the property maximizes site elevation and is oriented in such a way as to take advantage of natural light and prevailing breezes to minimize ongoing operating costs. The facility is designed for the Fire Department's ultimate staffing at build-out of the city, however, at this time will be equipped internally for the current level of operational personnel. Staff believes there to be significant long-term economies to constructing the facility to its ultimate configuration at this time and providing the opportunity for an orderly and efficient future growth of the Fire Department within the structure. Construction is anticipated to be eight (8) months in duration. The facility should be available for use by the Fire Department in approximately January of 1989. Page Two of Agenda Bill No. In previous Council discussion, the suggestion has been made to analyze potential alternative sites for this project and assess Proposition E (1983) requirements, growth management standards, Palomar Airport fire protection impacts, and acquisition/ development costs of other sites. Attached Exhibit 3 is a memorandum from the Fire Chief to the City Manager dated February 25, 1988 discussing these four (4) issues in detail. Attached Exhibit 4 is a previous memorandum dated April 27, 1987 from the Fire Chief to the City Manager analyzing the Safety Center Fire Station. Attached Exhibit 5 is a February 25, 1988 memorandum from the Growth Management Manager to the Fire Department assessing the impacts of station relocation from the previously designated Safety Center site. Fire Department staff and the architects will be present at the Council meeting to make a formal presentation of the project. It is staff's recommendation that the Council reaffirm the location of the Fire Station No. 5 at the Public Safety and Service Center site, approve plans and specifications, and authorize the advertisement of bids for the construction of the project at this time. Prior to receipt of bids, a Conditional Use Permit will be processed by the Planning Department. FISCAL IMPACT: Development of the three (3) phase Public Safety and Service Center complex has been designated to be accomplished through the use of Public Facility Fee funds. In the FY 1986-87 Capital Improvement budget, the City Council appropriated $80,000 of PFF funds for the design of Fire Station No. 5. In the FY 1987-88 Capital Improvement budget, the City Council appropriated $1,680,000 of PFF funds for the construction of the project. A summary of the estimated project budget is as follows: ESTIMATED PROJECT BUDGET: Construction $1,569,813 Construction Contingency (10%) 157,000 Furnishings 40,000 Soils, Concrete, and Building Construction Testing and Geotechnical Services 10,000 Architectural Design Fees 89,633 Construction Review/Assistance by Architect 25,000 Fire Truck with Equipment 195,000 Miscellaneous Project Management and Administration during Construction 15.000 Total Estimated Project Budget $2,101,446 Page Three of Agenda Bill No. PROJECT FUNDS APPROPRIATED TO DATE: FY 1986-87: Architectural Design Fees $ 80,000 FY 1987-88: Construction 1.680.000 Total Project Appropriations $1,760,000 PROJECT FUNDING SUMMARY: Total Estimated Project Budget $2,101,446 Total Project Appropriations To Date 1.760.000 Additional Estimated Project Funds Required $ 341,446 Receipt and analysis of competitive construction bids will determine both the actual project costs and resulting options with respect to additional project financing requirements, if any. Therefore, staff recommends proceeding with solicitation of construction bids at this time so that the City Council will have a clear understanding of the actual project costs prior to committing to an award for the construction of the project. There are currently no unappropriated Public Facility Fee funds available to be transferred to this project account. In the event additional project funding is required, staff has identified a current project nearing completion of construction with sufficient savings to cover the financing needs of the Fire Station No. 5 project. Project No. 3230, improvements to Elm Avenue east of El Camino Real, will be completed shortly with an anticipated available project balance of approximately $400,000 which can be provided as interim cash flow for the Public Facilities Fee funded construction of Fire Station No. 5. This can be accomplished as follows: - In 1987, the City General Capital Construction Fund (GCC) loaned $850,000 to the Traffic Impact Fee Fund (TIF) for the widening of Elm Avenue, east of El Camino Real. - The TIF will repay the estimated $400,000 of project savings, identified above, to the GCC. The GCC will loan up to $400,000 to the Public Facilities Fee Fund (PFF) upon the Council's award of a bid for the construction of Fire Station No. 5 which will support the additional estimated project costs outlined above. Staff wishes to emphasize that actual project costs can only be determined following solicitation of competitive construction bids for this project. Page Four of Agenda Bill No. PROPOSITION H REQUIREMENTS A previously voter approved ballot measure for the construction of Phases I, II, and III of the Public Safety and Service Center complex fulfills the Proposition H (capital project spending limitations) requirements for this project. PROPOSITION E (1983) REQUIREMENTS In November of 1983, Carlsbad voters approved Proposition E outlining a $15.2 million construction of a three (3) phase Public Safety and Service Center complex. Phase I of the project was completed in 1986. Phase II of the project involving the construction of maintenance, storage, administrative office, and warehousing facilities for the Utilities and Maintenance, Parks, and Purchasing Departments is budgeted in the 1992 through 1997 Capital Improvement Program. Phase III of the project is the construction of Fire Station No. 5, the subject of this action. The original estimate of $1,760,000 to design and construct Fire Station No. 5 (Safety Center, Phase III) was assembled in 1983. With recently completed project programming, construction drawings and specifications, geotechnical work, interior furnishings, fire truck with equipment, and related project administration, the estimated total project cost for the construction of Fire Station No. 5 is $2,101,446 in 1988 dollars. Cost increases in the estimated total project budget are due primarily to the inflationary impacts upon the construction cost index since 1983, the purchase of the fire truck with equipment for this facility, additional soils work required for the site, and recently completed construction drawings which are the foundation for more precise project cost estimating. Proposition E, approved by the voters in 1983, approved the expenditure of $15.2 million for the construction of a Public Safety and Service Center complex. Phase I, completed in 1986, cost the City approximately $10.6 million, leaving approximately $4.6 million for the remaining two (2) phases. As the City approaches the construction of Fire Station No. 5, any increase in the cost of construction will, by necessity, decrease the amount of funds available, and therefore, the scope of the final phase. This consideration and the natural escalation in construction costs over time may severely decrease the feasibility of constructing the utilities/maintenance and parks facilities, purchasing offices, warehouse and other related improvements. It is not recommended that Fire Station No. 5 be scaled back or deferred. The City Council should take this action and any others related to reallocating available funds with the full understanding of the potential affect on the final phase. Page Five of Agenda Bill No. EXHIBITS; 1. Location Map, Public Safety and Service Center. 2. Location Map, Fire Station No. 5 Site Plan. 3. February 25, 1988 memorandum from the Fire Chief to the City Manager. 4. April 27, 1987 memorandum from the Fire Chief to the City Manager . 5. February 25, 1988 memorandum from the Growth Management Manager to the Fire Department. 6. Resolution No. f~ °l^~ approving plans and specifications and authorizing the advertisement of bids for the construction of the City of Carlsbad's Fire Station No. 5, Public Safety and Service Center, Phase III. LOCATION MAP EXISTING PUBLIC SERVICE & SAFETY CENTER FLEET MAINTENANCE LEGEND SITE OF FUTURE FIRE STATION PROJECT NAME FIRE STATION NO. 5 LOCATION MAP FIRE STATION NO. 5 FIRE ENGINE ENTRANCE FARADAY AVENUE PROJECT NAME FIRE STATION * 5 PUBLIC SERVICE AND SAFETY CENTER PHASE III PROJ. NO. 3242 EXHIBIT 2 EXHIBIT 3 February 25, 1988 TO: RAY PATCHETT, CITY MANAGER FROM: Fire Chief SAFETY CENTER FIRE STATION - ALTERNATIVE SITE ANALYSIS The possibility of higher than anticipated grading costs for Fire Station 5, Phase III of the Safety Center has raised the question of alternative sites that possibly could be more cost and/or operations effective. Relocation of this project would involve several important considerations. A brief discussion of each follows, and two attachments are included. 1. SAFETY CENTER VOTER APPROVAL In November, 1983 the voters of Carlsbad approved Proposition E funding a Public Safety and Service Center. The ballot language included the following facilities: Police/Fire Headquarters, City shops, Purchasing warehouse, and Fire Station. Funding approvals included a combination of general funds and public facility fees. 2. GROWTH MANAGEMENT STANDARDS As you are aware, a five minute road distance Fire Department response time is the principle standard for fire protection under Growth Management. The Safety Center fire station site was selected to best meet this requirement for not only Planning Zone 5, but the entire City as well. Moving Fire Station 5 westward from the intersection of Palomar Airport Road and El Camino Real could impact the five minute response time to Zone 18 in the southeast or to unplanned zones to the north of Zone 5. Please refer to the attached memo from the Growth Manager. 3. AIRPORT FIRE PROTECTION Attached is an April, 1987 memo to the former Manager discussing this subject in detail. In summary, the following statements are still accurate: A. Today the airport requires no municipal fire protection for current levels of operation. B. The airport (if it met noise and zoning requirements) could obtain a full operating certificate without municipal fire protection. C. If a level of airport operation was reached where runway based crash firefighting was required, or desired, it could be provided by a three person City crew with a special aircraft firefighting vehicle operated from a hangar facility. RAY PATCHETT February 25, 1988 Safety Center Fire Station - Alternative Site Anal sis Page 2 D. A runway based joint fire facility (crash/rescue and City coverage) would provide poor response times out of the airport complex to Palomar Airport Road impacting required response times to the rest of the City. Possibly a costly new access road out of the complex could be required. 4. LAND COSTS OUTSIDE THE SAFETY CENTER Staff has researched the land costs in the nearby industrial zone that would provide the following: A. Maintain five minute response time. B. Two acre, level-graded site with utilities. C. Safe egress for large emergency vehicles to a public street. According to Lannie Allee of Coldwell Banker representing Koll Co., land prices are $7 - $9 per squre foot. There are only a few lots available that would serve our needs. Most of the remaining lots are larger than we require. Of those available, the lot with the best location is also the most expensive. Lot 46 on Faraday Avenue and Rutherford Road is 2.88 acres at $9 per square foot asking price. Assuming a sales price of $8.50 per square foot, the price is $1,067,328. J_f a lot could be found site suitable at $7 per square foot, at only two acres size, the price would be $610,400. The worst case grading estimations for the Safety Center site are approximately $250,000. Without going to bid and excavating, we cannot know exact costs, but it is obviously still less expensive to build at the Safety Center. RECOMMENDATION Go to bid to obtain a price on building Fire Station 5 at the Safety Center, Phase III site. If the bid prices are realistic, proceed immediately with construction. Fire Station 5 is needed for both maintenance of Growth Mangement standards and to provide central back up to the other areas of the City. This facility has a projected eight month construction time frame, and the fire apparatuses on order. X _ K. THOMPSON Fire Chief fg Attachments: City Manager memo dated 4/27/87 Growth Manager memo dated 2/25/88 c: Marty Orenyak Mike Holzmiller Lloyd Hubbs Jim Elliott John Cahill Phil Carter EXHIBIT 4 April 27, 1987 TO: CITY MANAGER FROM: Fire Chief SAFETY CENTER FIRE STATION - AIRPORT IMPACT AND GROWTH MANAGEMENT STANDARDS RECOMMENDATION Abstract: This report will discuss the central or Safety Center fire station in three different contexts. First, the F.A.A. standards for airport fire protection will be reviewed against what the Safety Center site would offer Palomar Airport. Second, the needs for a central fire station will be discussed. Third, we will present a draft growth management plan fire protection standards for the industrial/commercial center city (Planning Zone 5). Fire Protection and Palomar Airport Staff has consulted with Mr. Bob Bloom, Chief of Airport Inspection Services, with the Federal Aviation Administration in Los Angeles. The current and future of Palomar Airport was reviewed. Currently, Palomar has a part time operating certificate under which no airport or municipal fire protection is required. Jf Palomar obtained a full operating certificate, their firefighting capabilities would have to comply with F.A.A. Regulations, Volume 10, part 139 (see attachment A). A full operating certificate would allow an air carrier five or more regularly scheduled flights per day with 30 or more passengers. The fire protection standards are split into indexes based on aircraft size. Due to Palomar's short, single runway (4,000 feet), their operations are limited to Index A and a few Index B aircraft. In all probability, the current carrier would only use Index A aircraft. In summary, the firefighting standards for Index A is one "lightweight" vehicle (pickup truck) with 500 Ibs. of dry chemical extinguishing agents with a response time to runway center from time of alarm at three minutes or less. This vehicle may be privately owned and operated by minimally trained airport employees. If Index B aircraft are serviced, then a second lightweight vehicle is required with a capacity to generate 1,500 gallons of foam at a runway center within four minutes of alarm. Again, private ownership and trained airport employees are acceptable. The Safety Center fire station site is 1.9 miles from runway center with a response time (driving) of at least 3.5 minutes. Mr. Bloom stated with that distance no fire protection credit would ever be extended to the airport for operation of any Index aircraft. He further stated most small airports with a full operating certificate buy a pickup truck and have local mechanics man it. If more fire protection than that is required, it has to be sited on the runway itself to satisfy response time requirements. Mr. Bloom went on to state that for PaJomar to get • full operating certificate, fire protection is their least worry. Rather, the EIR, noise and coning hurdles are immense. Mr. Bloom knows the principals behind the Palomar operation and is sure these major obstacles are what is delaying their application for a full operating certificate. In conclusion, for Palomar Airport to expand its operation, City of Carlsbad assistance with fire protection is not required. Additionally, the Safety Center site is too far from the runway center to ever be of measurable service within F.A.A. standards. The F.A.A. is also expected to release even stricter fire protection standards in six months, further making the Safety Center site unusable to the Airport to meet F.A.A. standards. Of course, if an aircraft were to crash short of or around the runway in the industrial center, then the Safety Center fire station would be ideally located. \^r^°~JAMBS K. THOMPSON Fire Chief c: Frank Mannen Marty Orenyak Michael Holzmiller February IS, IMi— EXHIBIT 5 TO: Stewart Gary, Battalion Chief Administrative Services FROM: GROWTH MANAGEMENT MANAGER RELOCATION OF FIRE STATION NO. 5 It appears based on our Initial review that relocating Fire Station No. 5 at the Palo mar Airport may create a gap in the five minute response time in Local Facility Management Zone 18. The analysis recently completed as part of the preparation of the Local Facilities Management Plans for Zones 11 and 12 shows that any movement of this station could create a situation where the adopted performance standard would not be maintained through bulldout. Without •peclflcelly identifying the proposed site It is impossible to do a detailed response time map to provide you more specific Information. However, I think it is fairly clear that the location of this Fire Station is critical to maintaining conformance with the adopted Growth Management performance standard. Also, we need to consider the Impacts to servicing the northern portion of the City. I If you have any questions or need additional Information, please call me. PHILIP O. CARTER Growth Management Manager c: Marty Orenyak Brian Hunter Steve Jantz 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 88-95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS AND AUTHORIZING THE CITY CLERK TO ADVERTISE FOR CONSTRUCTION BIDS FOR CARLSBAD'S FIRE STATION NO. 5. PROJECT NO. 3242 WHEREAS, the City Council of the City of Carlsbad has determined it necessary and in the public interest to construct Fire Station No. 5, Project No. 3242; and WHEREAS, plans, specifications, and contract documents for the furnishing of all labor, materials, tools, equipment, transportation, and other expenses necessary or incidental for said project, Project No. 3242, have been prepared and are on file in the Municipal Projects Department of the City of Carlsbad and are incorporated by reference herein; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the plans, specifications, and contract documents as presented are hereby approved. 1 3. That the City Clerk of the City of Carlsbad is hereby ^ authorized and directed to proceed to publish, in accordance ' with law, Notice to Contractors inviting bids for the ^ construction of Fire Station No. 5, Project No. 3242, and in * accordance with the plans, specifications, and contract " documents hereinabove referred. 1 PASSED, APPROVED AND ADOPTED at a regular meeting of the 8 Carlsbad City Council held on the 22nd day of March Qy I 1988, by the following vote, to wit: ^ AYES: Council Members Lewis, Kulchin, Pettine, Mamaux and Larson H NOES: None 12 ABSENT: None ,/,'' 13 CLAUDE A. LEWIS, Mayor14 15 ATTEST: 16 ALEJTHA L jAUTENKgANZ, City Clerk17 KAREN R. KUNDTZ, Deputy City Clerk (SEAL)18 19 20 21 22 23 24 25 26 27 28