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Home My WebLink About1988-04-05; City Council; 9373; Citizen Participation Study-League of Women VotersI . ,-c CAI U c, al ? P TI u &4 m TI a 0 u a cd c a, 2 !? 0 al F.l .d c U f-l 0 a al bl cd5 a; bo aJCd Ma cdd ala a k,-c aw oa UFI a cd U -d a4 00 a6 M5 .d 0 av a0 cdu 3tl Wk wo cda ual rnk W 03 b7 I -3 I c~p OF CARLSBAD - AGENOI) BILL 5: i? // . AB# 9373 DEPT. CM CITIZEN PARTICIPATION STUDY MTG. 4/5/88 TITLE: - LEAGUE OF WOMEN VOTERS DEP C IT) CIT) RECOMMENDED ACTION: Hear the presentation from the League of Women Voters regarding citizen parti ci pat i on in 1 oca1 government. ITEM EXPLANATION: Margie Monroy, President of the League of Women Voters, North Coast San D County, has requested to appear before the City Council to present the re of a study on citizen participation in local government. The recommendat of the study are attached. One of the recommendations is to modify the current application to allow applicants to be considered for vacancies on more than one board/commissi Exhibit 3 is the revised application proposed by the League. It differs the current application (Exhibit 4) in the following ways: Current Awlication Prooosed Application Name of Board ... Name(s) of Board(s) . . . Experience Occupational Experience Outside Activities Community Activities EXHIBITS: 1. Letter from Margie Monroy, President of the League of Women Voters, . Coast San Diego County, to Mayor C1 aude "Bud" Lewis, dated March 9, 2. Report to Carlsbad City Council on Citizen Participation Study by No] Coast League of Women Voters, Carlsbad Unit, dated February 1988. 3. Revised "Application for Appointment to Board or Cornmission" proposec the League of Women Voters. 4. "Appl ication for Appointment to Board or Commission" currently used I the Office of the City Clerk. 2 0 6 : a Z 3 0 0 9%. Exh - League of Women Voters North Coast San Diego Cour u March 9, 1988 Mayor Claude rrBud" Lewis 12'29 Elm Avenue Carlsbad, CA 92008 Dear Mayor Lewis: On behalf of all the Carlsbad Unit members of the League of Womc Voters, North Coast .San Diego County, I sincerely thank you and the city staff for the help you gave us in our recently completed study of citizen participation in local government. The City Clerk and those in her office were especially accomodat ing . Now that the study is completed, I am sure that you would like to hear the outcome. Therefore, would you please put League on the council agenda in the near future? We will present the results of our study a.nd make some recommendations which I am sure you will find interesting and useful. Thank you so much. I will expect to hear from you soon at 729-7242, /' Sincerely, .7 ;7 ' . ,//' yq&jq& 3[/iA:/Uy Margie Plonroy, President P. 0. Box 727, Cardiff-by-the-Sea,California, 92007 e -m ".I l0L.l L Report to Carlsbad City Council on CITIZEN-PARTICIPATION STUDY . BY February 1988 NORTH COAST LEAGUE OF WOMEN VOTERS, CARLSBAD UNIT The league commends the city in its efforts to encourage citizen participation in government and recognizes the con- tinuing and increasing evidence of this commitment. The Carlsbad unit of the -North Coast League of Women Voters has been studying citizen participation in council appointel commissions and boards. As a result of this study, the following suggestions and rei omendations are made in the spirit of assisting the city in achieving broader and more effective citizen participation In order to achieve and maintain broad citizen participation, we recommend that you 1. Limit membership to two consecutive terms where there are qualified applicants - continuing the policy of staggered terms. 2. Consider all aspects of the community in making appointments, including geographic, economic and social. 3. Provide an application form that allows applicants to be considered for vacancies on more than one body. (See attached for recommended revisions.) 4. Use all possible means to make citizens aware of vacancies whenever they occur, including all newspapers in all areas, and posted notices in public places. In order to achieve and maintain effective citizen participation we recommend that you 1. Define the roles of staff and citizens and de- velop job descriptions. 2. Provide training for citizen appointees, includ- ing current packets of essential background in- formation, orientation and refresher courses. 3. Provide training for staff in how to assist groups to be effective and find satisfaction in their work. a 0 2. 4. Allow each body to elect its own presiding officer, with the possibility of the council naming a temporary head for the first meeting or two of a newly established group. 5. Include in the presiding officer's responsi- bilities setting the agenda based on requests in consultation with staff. from the group's members and' other citizens, 6. Make available agenda packets in the libraries at least two days before meetings. 7. Provide the city council with sufficient and accurate information about meeting actions and recommendations. 8. Enact a single ordinance describing procedures and requirements for serving on boards and com- missions that are common to all, noting excep- tions in specific ordinances. ;- . *. 9 0. 1200 ELM AVENUE CARLSBAD, CALIFORNIA 92008 Office of the City Clerk 0 CAIIIUIL TE (7 1 &itp of 4CarZgbab PROPOSED BY LEAGUE OF WOMEN VOTERS 2/88 - " .. " . ._ APPLJCATION FOR APPOINTMENT -. To BOARD OR COMMISSION Name($) of Eoard(s) or ccsrmission(s) in which interested: -~ Name (Print or Type): HCXE Address: Hae Phone: Present Occupation: Business Name and Address: Bus. Phone: Resident of Carlsbad: Yes- No- Registered Voter in Carlsbad: Yes-No- I am: familiar with the responsibilities assigned to the Baard( s ) or carrrmission( s ) i, on which I wish 'to serve; willing to provide required statements if appointed to a Board or COrranissioI: subject to financial disclosure; willing to be interviewed regarding my qualifications for appointment by a camnittee designated by the City Council or at the request of individual . council members. DATE: SIGNATURE: (See reverse side) e EWCATION: OCaJpATIONAL EXPERIENCE: cI3".NZ ACI'IVITIES: ADDITIONAL INFORMATIOPJ OR 0Cx.IMENTS : 0 'I 1200 ELM AVENUE CARLSBAD, CALIFORNIA 92008 Office of the City Clerk Fi 0 e 'r Gtg o€ UCarMab I ( APPLICATION FOR APPOINTMENT' TO BOARD OR COMMISSION Name of Board or Commission: Name (Print or Type) : Address: ZJP : _. . Phone : Present Occupation: Business Name and Address: .a Bus. Phone: Resident of Carlsbad: Home Phone: Registered Voter in Carlsbad: I am familiar with the responsibilities assigned to the .Board Commission on which I wish to serve, If appointed to a Board Commission which is subject to financial disclosure laws, I am willing to provide such statements as may be required. I am willing to appear for an interview regarding my qualifications for appointment before such committee as may be designated by the City Council or if requested by individual Council Members DATE : SIGNATURE: (See reverse side) 6/ l e e 9 7 EDUCATION: t EXPERIENCE: OUTSIDE ACTIVITIES: .* ADDITIONAL INFORMATION OR COMMENTS: